Decision Maker: Audit and Assurance Committee
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Members considered a report which provided a summary of the Quarter 2 Corporate Risks, together with an updated Risk Management Improvement Plan for 2013.
Copies of the Community Risk Register were made available for members at the meeting. In response to query as to how the top rated risks were arrived at members were advised that these represented risks which were outside the control of the council.
Particular reference was made to the following corporate risks:
C12: Failure to deliver Improvement Notice
Clarification was sought on what the targets were in relation to the improvements in performance. Members felt baseline data was needed. The Committee were advised that this would be addressed in the next report.
C3: Serious failure in Children’s Services safeguarding procedures
Following the Committee’s decision to ask for this risk rating to be reviewed, Grant Thornton were asked for their views on the conclusion that the rating was correct. Grant Thornton replied that their view was the Committee should give more weight to the actions being taken to mitigate risks as opposed to the scores attached to risks. Whilst they had not looked at this in detail the risks appeared to be being managed. The sustainability of improvements in performance and any trends was important.
C6: Industrial and employee relation problems
Following members’ concern that the wording of the narrative incorrectly suggested that all of the planned £80m savings were being achieved through Voluntary Redundancies, the Committee were assured this wording would be corrected.
C14: Inability to drive the use of Technology to support Business Change
It was felt that more baseline information was needed in relation to the performance information supplied for this risk. A report detailing the approach behind the programme to use technology to support business change was called for.
C7: Serious failure in Adult’s Social Care safeguarding procedures
With reference to the file audits of quality of safeguarding recording, a member asked if there was any external quality assurance carried out. Members were advised that the auditing of files was carried out internally by management but Internal Audit would be asked to look at the processes in place for this.
P4: Better Places for Work – Non delivery of savings
Clarification was sought about whether the risk associated with the savings target was centrally managed. Members were advised that the savings were cross cutting and for all Directorates to achieve their targets, which would be achieved by Directorates doing things differently. Ultimately the Chief Executive was responsible for ensuring the savings were achieved.
A member queried whether the targets for disposing of properties were being met. Members were advised that a complex business case was in place which set out how the rationalisation of the council’s properties would take place.
P2: Non Delivery of Connecting Cumbria
The Committee again felt that more baseline information was required to better understand this risk and why it had increased. It was agreed that a paper (possibly Part II) would be submitted to a future meeting giving more background information so that members could understand the full position.
Finally a member asked if there was a link between P7 (Nuclear New Build Programme – Inadequate investment to deal with Nuclear environmental Impacts) and P5 (Nuclear New Build Programme – Investment decisions not favouring interests of Cumbria). This would be clarified in the next report.
(1) the Quarter 2 Risk Register be noted and
(2) the improvement activities set out in Annex 2 to the report be noted.
(3) a report detailing the approach behind the programme to use technology to support business change be submitted to the next meeting.
Publication date: 16/06/2014
Date of decision: 09/12/2013
Decided at meeting: 09/12/2013 - Audit and Assurance Committee