Decision details

Permission to Procure - New Works Frameworks Arrangements

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Purpose:

Cabinet will be asked for permission to procure for the provision of new works frameworks contract arrangements with key suppliers. These new arrangements will replace those currently in place which are due to expire on 31 March 2016. The process will ensure that the service can provide the necessary external capability and capacity to deliver programmes of work and to deliver maximum efficiency and best value.

Decisions:

The Corporate Director – Environment and Community Services presented a report which sought approval to commence the procurement process for a number of core works frameworks and contracts to support the delivery of the Highways Service.  Approval to award these contracts would be brought back to Cabinet as a separate report before the end of December 2015.

 

The proposed supply chain outlined in the paper had been the subject of research, market engagement and of reviewing the performance of the existing highways works supply chain in existence since early 2012. The proposed supply chain was designed to enhance delivery of those aspects of the highway works contracted to external parties and to deliver improved value for money.

 

The proposed supply chain represented a simplification on the existing arrangements in a number of areas and was designed to ensure the arrangements are more efficient to manage.

 

The underlying strategy throughout was to aim to work with contractors within their specialism. This fit with the structure of the service with a significant in-house works arm and a strong client side service. Wherever possible, prudent opportunities to simplify the management and administration associated with the works supply chain had been taken.

 

The proposed core works frameworks and contracts at this stage were Highway Surfacing contract:-

 

        (a)    Highway Surfacing framework (smaller scale works)

        (b)    Highway Capital Schemes framework

        (c)    Landscaping contract

        (d)    Small Value Highway schemes

 

Members noted that the issue of gulley cleansing was to be considered separately.

 

RESOLVED,that the commencement of the procurement for a new set of core works frameworks and contracts outlined in Section 1.5 of the report be approved.

Report author: Geoff Holden

Publication date: 21/06/2015

Date of decision: 30/04/2015

Decided at meeting: 30/04/2015 - Cabinet

Effective from: 14/05/2015

Accompanying Documents: