Agenda and minutes

Cumbria Police and Crime Panel
Tuesday, 24th July, 2018 10.30 am

Venue: Community Room, Cumbria Fire and Rescue HQ, Carleton Avenue, Penrith, CA10 2FA.

Contact: Lynn Harker  Email: lynn.harker@cumbria.gov.uk

Items
No. Item

1.

Election of Chair

To elect a Chair of the Panel for the ensuing year.

 

Minutes:

The Democratic Services Officer asked for nominations for the office of Chair of the Panel for the ensuing year.

 

There was only one nomination, Mr William McEwan, proposed by Miss Helen Fearon and seconded by Mr Peter Kendall.

 

RESOLVED,  that Mr William McEwan be appointed Chair of the Panel for the ensuing year.

 

Mr McEwan thereupon took the Chair.

 

2.

Election of Vice-Chair

To elect a Vice?Chair of the Panel for the ensuing year.

 

Minutes:

The Chair asked for nominations for the office of Vice Chair for the ensuing year.

 

There was only one nomination, Miss Helen Fearon proposed by Mr Kevin Hamilton and seconded by Mr Roger Bingham.

 

RESOLVED,  that Miss H Fearon be appointed as Vice-Chair of the Panel for the ensuing year.

 

3.

Apologies for Absence

To receive any apologies for absence.

 

Minutes:

An  apology for absence was received from Ms Judith Cooke.

 

4.

Declarations of Interest

To receive any declarations of interest.

 

Minutes:

Ms L Vance advised she was a Trustee for Safetynet.

 

5.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any item on the Agenda.

 

Minutes:

RESOLVED,    that the press and public be not excluded from the meeting for any items of business on this occasion.

 

6.

Public Participation

To receive any items of public participation.

 

(Questions and petitions must be received in writing by Lynn Harker, Senior Democratic Services Officer at least seven working days before the date of the Panel meeting).

 

Minutes:

There were no items of public participation in respect of this meeting.

 

7.

Minutes pdf icon PDF 96 KB

To confirm as a correct record the minutes of the meetings of the Panel held on 23 February and 13 March 2018 (copy enclosed).

 

Additional documents:

Minutes:

Further to the minutes of the meeting held on 13 March 2018, page 18, the fourth paragraph should read “lack of engagement could be due to the Commissioner’s high attendance at other events which were taking place in the area.”

 

RESOLVED,  that with the inclusion of the above amendment the minutes of the meetings held on 23 February 2018 and 13 March 2018 be confirmed as a correct record.

 

8.

Police and Crime Commissioner's Annual Report 2017-18 pdf icon PDF 74 KB

To receive a report from the Office of the Police and Crime Commissioner (copy enclosed).

 

Additional documents:

Minutes:

The Panel received a report from the Office of the Police and Crime Commissioner covering the period of 1 April 2017 to the 31 March 2018.

 

The Police and Crime Commissioner stated that over the coming 2 years he would like to challenge serious organised crime.  He explained that along with other areas of crime to deal with this would be a challenge for a small force like Cumbria and would have to balance issues with the available resources.

 

He confirmed the new Chief Constable was settling in well and was organising a Chief Officer Team which would have a good mix of skills and experience.  Members were informed that 25 new police officers had been recruited.

 

Members welcomed the report and following a detailed discussion a number of questions were raised.

 

A question was asked concerning the Focus on Serious and Organised Crime section of the report which stated that “I was pleased to hear that there had recently been a number of successful prosecutions within the South of the county seeing a total of 150 years imprisonment for many drugs gangs”. The question raised was how many convictions equated to those 150 years as it did not give a true reflection of how many crimes were committed.

 

The Police and Crime Commissioner wanted to dispel the impression that the total of 150 years had related to one person but explained that the exact number of convictions was not available at this meeting.

 

A further question was asked on the percentage figures given for the increase in Violence Against the Person (28%), and Sexual Offences (32%). The Panel were informed the increase was due to improved reporting/recording and also other research which had been undertaken.

 

The Police and Crime Commissioner stated that there was no other research done to collate those figures, however, the method of reporting was changed on a yearly basis which made it difficult to make year on year comparisons.

 

He also noted that he could not say that crime in Cumbria was anymore prolific than any other part of the country.  It was noted there was an increase in members of the public coming forward and 45% of the cases coming through were historical as the public now had more confidence in coming forward and also there were many other incidents which were now being recorded as a crime.

 

A member asked if there were statistics on how many incidents where the victim withdraws the charge such as in rape cases.

 

The Police and Crime Commissioner explained that statistics were kept. Cumbria Police officers now wore body cameras from which evidence could be obtained. If a case was withdrawn the police could now carry forward prosecutions on the camera evidence.

 

A further question was asked concerning rural areas which may not have the gang culture but did suffer from isolated youngsters and cyber crime and how this was addressed.

 

The Police and Crime Commissioner explained that no part of the budget was specifically allocated to  ...  view the full minutes text for item 8.

9.

Police and Crime Plan

To receive the following reports from the Office of the Police and Crime Commissioner (copies enclosed):-

9a

Objective 2: A Visible and Effective Police Presence (Cyber Proficiency)/Objective 6: Focus our Police on Online and Sexual Crime (CSE) pdf icon PDF 146 KB

Minutes:

The report was presented by the Partnerships and Strategy Manager, Office of the Police and Crime Commissioner.

 

The report provided a high level performance summary against the Police and Crime Plan objectives and a specific thematic update against objectives 2 “A Visible and Effective Police Presence (Cyber Proficiency)” and 6 “Focus our Police on Online and Sexual Crime (CSE)”.

 

RESOLVED,  that the report be noted.

9b

Cumbria Blue Light Collaboration pdf icon PDF 576 KB

Additional documents:

Minutes:

This was a presentation by Sean Robinson, the Commissioner’s Blue Light Collaboration Lead.

 

Some of the information had already been provided previously and the presentation updated members on the current position.

 

A question was raised regarding how a joint control room deals with a lack of local knowledge as Cumbria was a large county with distinctive local place names and geography.

 

The Blue Light Collaboration Lead explained that the proposal for a Cumbria joint control room included provision for systems to address this issue and there would be people in the control room from all areas.  However, it was acknowledged that this had always been a challenge.

 

A further question on the control room was raised with regards to the existing North West Control room as Cumbria FRS were currently tired into the contract.

 

Members asked what was being scoped within the proposed collaboration.  The Blue Light Collaboration Lead explained that the scoping would consider content of existing contracts and ascertain what penalties would be incurred.  More information would be required before any model for the service could be made.

 

A member asked if Parish Councils would be consulted and if the Coast Guard would be included in the collaboration.

 

The Blue Light Collaboration Lead confirmed that local councils would be consulted and could see no reason why the Coast Guard would not be included as this service would add value.

 

A member asked for an explanation of the District Hub model which may be open to misunderstanding in Local Communities.

 

The Blue Light Collaboration Lead advised that the Hub concept was still being developed.  He went on to explain that currently there were some gaps with not all services yet being represented and it was important to have a shared view.  The Hubs would be designed to enhance the services not reduce them.

 

Members thanked the Blue Light Collaboration Lead for his presentation.

 

10.

Revenue Budget Monitoring 2017/18 Quarter 4 to March 2018 and Provisional Out-turn

10a

Constabulary Budget Report pdf icon PDF 1 MB

To consider a report from Cumbria Constabulary (copy enclosed).

Minutes:

The report was presented by the Deputy Finance Officer, OPCC.

 

The report provided details of the provisional outturn on the Constabulary’s revenue budget for 2017/2018.  The figures quoted were reported as provisional at this point as the final accounts were still subject to audit but it was not envisaged that there would be any significant change.

 

Members discussed the report and noted that there were quite a few technical terms therein which were difficult to understand for people who were not financially trained.

 

The Deputy Finance Officer, OPCC, noted this suggestion and would contact members with further clarity on the matters raised.

 

RESOLVED,  that the report be noted.

10b

Office of the Police and Crime Commissioner Budget Report pdf icon PDF 1008 KB

To receive a report from the Office of the Police and Crime Commissioner (copy enclosed).

 

Minutes:

The report was presented by Roger Marshall, Joint Chief Finance Officer, Cumbria Police/OPCC.

 

The report provided details of the provisional outturn on the Commissioner’s revenue budget for 2017/18.  The figures quoted at this stage were provisional as the final accounts were still subject to audit, but it was not envisaged that there would be any significant change.  The budget was broadly on target.

 

Members discussed the figures within the report and a question was asked about the provision for future legal claims which was shown within the accounts, what this was for specifically and was it expected.

 

The Joint Chief Finance Officer explained that he was not able to go into detail in respect of what the provision was for.  He explained that legal challenges could be an unexpected strain on the budget and that this particular case was not known about until late in the year.  He went on to explain that this situation may or may not arise, however, it was prudent financial planning to make a provision.

 

The members thanked the Joint Chief Finance Officer for his report.

 

RESOLVED,  that the report be noted.

 

11.

Review of the Role of the Joint Chief Finance Officer pdf icon PDF 524 KB

To receive a report from the Office of the Police and Crime Commissioner (copy enclosed).

 

Minutes:

The report was presented by the Police and Crime Commissioner.

 

In May 2017, following restructuring within the OPCC, the Commissioner and the Chief Constable proposed that they would appoint a Joint Chief Finance Officer who would serve both the Office of the Police and Crime Commissioner and the Constabulary.

 

Although this approach had been successfully adopted in other areas there were concerns regarding the potential conflict of interests.  The appointment was subsequently agreed with a number of safeguards put in place in the event that a conflict of interest arose.  It was also agreed that the role and associated operation of the finance team would be reviewed after a year.  This report provided the results of the review process.

 

It was explained that the new arrangement worked very well for both the finance element and for communication. 

 

The members were pleased that the arrangement was working well and thanked the Police and Crime Commissioner for his report.

 

RESOLVED that the report be noted.

 

12.

Compliments and Complaints pdf icon PDF 422 KB

To consider a report from the Monitoring Officer (Cumbria County Council) (copy enclosed).

 

Minutes:

This report was presented by Shamim Lindsay, Group Solicitor, Cumbria County Council.

 

The report advised members of any complaints received in accordance with the Panel’s complaints procedure.  The report outlined what, if any, action had been taken to date in respect of the complaints.  The report also recorded any compliments received.

The Vice-Chair gave an update as to the work of the Complaints Working Group.  The Panel had previously agreed to adopt a complaints procedure to consider non-criminal complaints in relation to the Police and Crime Commissioner.  The Working Group was reviewing those procedures and would report to the next Panel meeting.

 

The Vice Chair also mentioned that initially there were 4 members on the Complaints Working Group, however, following one member leaving it is now down to 3 and she asked if any member of the Police and Crime Panel would like to join the Complaints Working Group.

 

Councillor Peter McSweeney agreed to be a member of this Group.

 

RESOLVED,  that

 

                   (1)    the report be noted;

 

                   (2)    Mr P McSweeney be appointed to the Complaints Working Group.

 

13.

Panel Update Report pdf icon PDF 91 KB

To consider the Panel Briefing from the Senior Manager – Policy and Scrutiny (Cumbria County Council) (copy enclosed).

 

Minutes:

The report was presented by the Senior Policy and Scrutiny Project Officer.

 

The report updated the Police and Crime Panel on key issues and developments that had occurred since the last meeting on 13 March 2018 including:

 

·                Progress on actions agreed at the March Panel meeting.

·                National policy developments.

·                The Panel’s work programme.

 

The members of the Panel were asked to:

 

·                Note the range of activity set out in the report and highlight, if required, issues that they would like more information on.

 

·                Note the work programme provided in Appendix 1of the report and provide suggestions for future topics or items for consideration by the Panel.

 

RESOLVED,  that the report be noted as detailed.

 

14.

Date of Next Meeting

The next meeting of the Panel will be held on Monday 15 October 2018 at 10.30 am at Cumbria Fire and Rescue HQ, Carleton Avenue, Penrith, CA10 2FA.

 

Minutes:

The next meeting of the Panel was on Monday 15 October 2018 and was currently scheduled to be held at 10.30 am at Cumbria Fire and Rescue HQ, Carleton Avenue, Penrith, CA10 2FA.

 

Members of the Panel discussed future venues for meetings and the possibility of them taking place at various venues around the County.