Agenda and minutes

Cabinet
Thursday, 22nd March, 2018 10.00 am

Venue: County Offices, Kendal

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

77.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

78.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).  

Minutes:

Councillor Burns declared a non Pecuniary Interest in Agenda item 13 – Response to Barrow Borough Council Local Plan – Consultation on Proposed Change to the Housing Requirement and Proposed Amendments to the Proposals Map as she was a member of Barrow Borough Council.

79.

MINUTES pdf icon PDF 128 KB

To receive the minutes of the Cabinet meeting held on 1 February 2018

Minutes:

RESOLVED,    that the minutes of the meeting held on1 February 2018 be agreed and signed by the Chair.

80.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

Minutes:

RESOLVED,    to exclude the press and public during consideration of Agenda Item 17 for the reasons set out in the report.

81.

STATEMENTS BY THE LEADER OF THE COUNCIL AND CABINET MEMBERS

To receive statements by the Leader of the Council and Cabinet Members.

Minutes:

The Cabinet Member for Public Health and Community Services made a statement regarding the OFSTED Inspection of Community Learning which provided a wide range of education courses across the county. The previous inspection in May 2016 was rated as ‘Requires Improvement’. With officer support from Cabinet members introduced an improvement plan and in January 2018, the rating was ‘Good’. This was for the service as a whole and had been a huge achievement. The Cabinet Member for Public Health and Community Services thanked everyone involved. Attendance rates were outlined for members. It was considered that the Ofsted outcome was good for learners, for Cumbria and for the Council.

 

The Cabinet member for Children’s Services made a statement about the election for the Youth Parliament held on Friday 16 March. Five and a half thousand votes had been cast by young people with three young people in Cumbria appointed. The Cabinet Member for Children’s Services welcomed that schools were partaking in democracy. The young people who were elected would be involved in hosting the forthcoming Youth Forum in Ambleside. The young people were congratulated and it was considered a great achievement for Cumbria.

 

The Cabinet Member for Highways and Transport announced that he had recently attended the retirement of an officer involved in the Community Rail Partnership who had worked on the Lakes and Furness railway lines and on bringing rail buildings back into use. Cabinet were reassured that the officer’s replacements were of a high standard.

 

The Deputy Leader announced that the County Council had been shortlisted for an award from the Local Government Chronicle for an early funding scheme awarded to Small and Medium Term Enterprises. An award had not been won but it was good publicity for the council showing it was at the forefront of innovation.

82.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch of Agenda

 

Minutes:

Councillor James Airey attended the meeting to present a petition on behalf of the residents of Furness and the Ulverston peninsula regarding Fire Service provision in their area. He thanked Cabinet for extending the Consultation date and highlighted that a partial U turn made in the Fire IRMP Action Plan had happened due to the consultation responses and because the Administration considered the changes to be more controversial than first thought. He thanked the Chief Fire Officer who had gone through the revised proposals with him, stating that a lot of issues had been addressed. He considered that Kendal had benefitted in the proposals. He urged Cabinet to support full time cover for Ulverston as there were a number of large companies in the area where there was the potential for fires to occur. He considered Ulverston Fire Station would have less of a service, commenting that the Fire Service was a victim of its own success and thanked all fire service officers for the work they do. He asked Cabinet and the Chief Fire Officer to monitor the cover at Ulverston and that they should agree the revised proposals which were an improvement.

 

The Cabinet Member for Customers, Transformation and Fire and Rescue thanked Cllr Airey and stated that the Consultation period had not been extended but that extra time had been taken in considering Consultation responses and there had not been a U turn, advising Cabinet that a response from Councillor Airey had been received after the Consultation closing date. She explained that pre existing plans at Kendal had been brought forward and that all Consultation responses had been taken seriously. She gave thanks for the public’s responses and outlined her visits to fire stations. She explained that resources were deployed on a risk analysis basis. She accepted that changes may not be to the satisfaction of all residents but the aim was to deploy resources in areas of greatest risk and demand. She reassured Cllr Airey that there would be a continual review of resources which was the purpose of the Fire IRMP.

 

The Leader thanked Cllr Airey for his attendance at the meeting.

83.

Fire Service Integrated Risk Management Plan – Year 3 Action Plan (2018-19) pdf icon PDF 80 KB

To consider a report from the Chief Fire Officer.

Additional documents:

Minutes:

The Chief Fire Officer presented the report on the IRMP Year 3 Action Plan which provided Cabinet with the year 3 Action Plan associated with the Fire Service Integrated Risk Management Plan (IRMP) 2016-2020. The key changes were summarised for Cabinet.

 

The Cabinet Member for Customers, Transformation and Fire and Rescue moved the recommendations reminding Cabinet that the IRMP was set out against the backdrop of reduced call out numbers and increased safe and well visits. Collaborative working with the police and the new inspection regime was reported.

 

The Deputy Leader drew attention to statistics relating to incidents within station areas which identified where demand was greatest and where resources were deployed stating that risks were met from the resources available. He supported the Action Plan. The Leader reminded Cabinet that this was an exercise in reallocating resources and not to deliver savings.

 

RESOLVED,    that the final Year 3 Action Plan be agreed.

84.

Healthy Weight Declaration for Cumbria pdf icon PDF 88 KB

To consider a report from the Assistant Director – Public Health and Communities

Additional documents:

Minutes:

The Director of Public Health presented his report on the Healthy Weight Declaration for Cumbria.  The Public Health Alliance had undertaken work over the past year to establish a Healthy Weight Declaration for Cumbria which was a set of commitments and priorities to support staff and local communities to make healthier lifestyle choices and reach and maintain a healthy weight. He advised on the challenges to services because of obesity and the whole system approach required to address it which many partners had signed up and were committed to.

 

In moving the recommendation, the Cabinet Member for Public Health and Community Services praised the work undertaken by partners and the Task and Finish Group involved in the work, with special thanks to Vic Milbourne in the Public Health team for her work.

 

The Leader stated that the Cumbria Leaders’ Board had signed up to the Declaration. The Deputy Leader commented on the amount of money available nationally in the Public Health Allocation which was different all around the country but had recently reduced in Cumbria to £36 per head and the positive impact it would have on health if it was increased. The Cabinet Member for Environment referred to fuel poverty and the impact it had on the provision of healthy food in homes on a tight budget.

 

RESOLVED,    that the Declaration be approved and adopted, as part of efforts to support Council staff and the wider community to take healthy lifestyle choices.

85.

Sustainable Procurement Strategy 2018-2022 pdf icon PDF 105 KB

To consider a report from the Corporate Director – Resources and Transformation.

Additional documents:

Minutes:

The Corporate Director – Resources and Transformation presented the report on the Sustainable Procurement Strategy which set out the ambition for the Council’s use of procurement to positively impact on the county’s economy and communities. It set out a vision which was consistent with the current national procurement policy and Council Plan 2018-2022 vision.

 

The Deputy Leader welcomed the Strategy drawing Cabinet’s attention to a heat map which depicted where the Council spent most of its money; a lot was spent inside the county. A short discussion took place on procurement and Cumbrian companies’ contracts with other companies in and outside the county. The Deputy Leader and the Leader welcomed the Ethical Contracting Charter, with the Leader reporting on the impacts on service provision from contractors that did not offer the Living Wage Foundation Living Wage.

 

RESOLVED,    that

 

                     (1)    the Sustainable Procurement Strategy 2018-2022 be approved and delegate finalisation of the Strategy to the Corporate Director – Resources and Transformation, in consultation with the Deputy Leader;

 

                     (2)    the feedback from the Scrutiny Management Board on 6 March 2018 be noted and the request from the Scrutiny Management Board to report on progress in nine months’ time be noted.

86.

Corporate Performance Monitoring Report - Quarter 3, 2017/18 pdf icon PDF 208 KB

To consider a report from the Corporate Director – Resources and Transformation

Additional documents:

Minutes:

The Corporate Director – Resources and Transformation presented the Corporate Performance Monitoring Report Quarter 3, 2017/18 which provided an update on Corporate Performance and focussed on the Council Plan Delivery Plan for 2017/18, which set out how the Council would deliver each of its commitments under the five priorities in the Council Plan 2016?19. It was reported that overall performance was good with the service areas which had significantly improved being reported.

 

In moving the recommendations, the Leader commented that when considering the statistics for sickness absence, in quarter three, 90% of all staff actually had full attendance.

 

RESOLVED     that

 

                     (1)    overall performance across the five Council Plan priorities, including progress against the Council Plan Delivery Plan for the third quarter ending 31 December 2017 be noted;

 

                     (2)    performance at 30 November 2017 across the key performance indicators that are used to track progress against the Children’s Improvement Plan be noted.

87.

2017/18 Revenue and Capital Budget Monitoring Report to 31st December 2017 pdf icon PDF 204 KB

To consider a report from the Corporate Director – Resources and Transformation

Additional documents:

Minutes:

The Senior Manager - Accountancy presented the 2017/18 Revenue and Capital Budget Monitoring Report to 31 December 2017 which set out the Council’s financial position to the end of quarter 3  which covered the Revenue Budget, Capital Programme and Treasury Management. She guided members through the headlines in the report, explaining it was a virtually balanced budget, with a small overspend. Snow events had not been included and officers are in talks with Government regarding Belwyn claims. Revenue Budget pressures were outlined and members were advised that there would be an early closedown of the accounts.

 

The Deputy Leader congratulated officers on the net budget reminding members that in future years, there would be a £52m reduction in the budget, identifying the funding streams where these would come from. The Senior Manager - Accountancy clarified for Cabinet that in future, the final accounts would be completed by the end of May with the Leader explaining the challenges in collecting all the balances from schools and the Pension Fund for example, to complete the accounts.

 

RESOLVED,    that

 

                     (1)    the Revised Revenue Budget at Q3 for monitoring purposes of £379.756m as a result of the transfers from the Inflation and Contingency budget and agreed transfers from reserves (set out in Appendix 1of the report) be noted;

 

                     (2)    the forecast Revenue Budget outturn of an overspend of £0.021m be noted;

 

                     (3)    progress in delivering the revised 2017/18 savings target of £16.398m; a total of £12.121m (73.9%) of the 2017/18 savings target is forecast to be delivered by 31st March 2018 be noted;

 

                     (4)    the earmarking of £0.300m to revenue reserves to support transformation and change capacity in 2018/19 be approved;

 

                     (5)    transfers of any balances of funding unutilised in year to Earmarked Reserves as at 31 March 2018 in relation to the Public Health Reserve, Ways to Welfare, CDC’s and Insurance be approved in principle;

 

                     (6)    the transfer of the net revenue balance of both accelerated spend and underspends on Local Committee budgets (highways and non-highways) as at 31 March 18 to an Earmarked Reserve for use in 2018/19 be approved;

 

                     (7)    the forecast General Reserve balance at 31st March 2018 of £10.138m before additional mitigations be noted;

 

                     (8)    it be recommend to Council to approve the additional capital scheme increases of £1.868m, including £1.4m of additional pothole funding, notified on 1 February 2018, for 2017/18 referred to in Table 6 funded from external contributions;

 

                     (9)    the forecast outturn for the Capital Programme 2017/18 of £144.753m against a current budget of £160.103m (excluding Accountable Bodies) resulting in a variance of (£15.350m) as set out in Table 7 be noted;

 

                     (10)  Treasury Management activities during Q3 have operated within the treasury limits set out in the Council’s Treasury Policy Statement and Treasury Strategy Statement and the Prudential Indicators set by Council in February 2018 be noted.

88.

Proposals for the creation of a Major Road Network pdf icon PDF 3 MB

To consider a report from the Corporate Director – Economy and Highways.

Additional documents:

Minutes:

The Corporate Director – Economy and Highways presented a report on the proposals for the creation of a Major Road Network (MRN) which advised that in December 2017, the Secretary of State for Transport launched a consultation on the creation of a MRN comprising the most important local authority roads following which there was a proposed creation of a specific new funding stream dedicated to investment in the network.

 

The Cabinet member for Highways and Transport considered it an important document and welcomed the opportunity to seek future funding sources. The Leader reported that Cumbria Local Enterprise Partnership supported the response and all six Cumbrian MPs had given their support in writing. The Transport for the North submission was closely aligned with the response. Discussion took place on the Strategic Road Network, the Council’s responsibility for maintaining the highways network, the impact of bad weather on road surfaces and the cost of their maintenance, especially when routes were diverted onto roads when the strategic road network was closed due to accidents.

 

The Leader advised that the DfT would accept the Council’s submission following its ratification by Cabinet.

 

RESOLVED,    that Cabinet approves the response to the DfT consultation on Proposals for the creation of a Major Road Network as set out in Appendix 1 of the report.

89.

Response to Barrow Borough Council Local Plan - Consultation on Proposed Change to the Housing Requirement and Proposed Amendments to the Proposals Map pdf icon PDF 81 KB

To consider a report from the Corporate Director – Economy and Highways.

Additional documents:

Minutes:

The Cabinet Member for Children’s Services was advised that as a decision was not being made on this item, she did not need to declare a pecuniary interest in the item.

 

The Corporate Director – Economy and Highways presented the report on the Response to Barrow Borough Council Local Plan – Consultation on Proposed Change to the Housing Requirement and Proposed Amendments to the Proposals Map which sought Cabinet’s agreement  to respond to the consultation on barrow Borough Council’s Local Plan – Consultation on proposed Changes to the Housing Requirement and Proposed Amendments to the Proposals Map.

 

The Cabinet Member for Environment moved the recommendations noting that the response from Barrow Local Committee had been included in the response.

 

RESOLVED,    that, the strategic response contained in Appendix 1 of the report – Technical Appendix for submission to Barrow Borough Council be approved.

90.

Transport for the North - Appointment of Members and Draft Strategic Transport Plan pdf icon PDF 93 KB

To consider a report from the Corporate Director – Economy and Highways.

Additional documents:

Minutes:

The Corporate Director – Economy and Highways presented a report on Transport for the North – Appointment of Members and Draft Strategic Transport Plan. The report asked Cabinet to appoint a voting member and substitute voting member represent the County Council on the Board for Transport for the North and to agree the proposed response to the consultation on the draft TfN Strategic Plan.

 

The Cabinet Member – Highways and Transport moved the recommendations advising that he would be attending a meeting on 5 April 2018 in Liverpool. Discussion took place on the introduction of Northern Rail’s new timetable in terms of how disappointing it was because of delays due to electrification of the line, cancellation of  trains at late notice, inadequate rolling stock and lack of investment . The Leader advised that pressure was being placed on the rail franchises and commented on the failure of the franchises to deliver what was promised and the frustration of operators. Cumbrian Membership on the Board was noted and the Corporate Director – Economy and Highways was asked to convey Cabinet’s thanks to officers involved in the work undertaken on the Plan.

 

RESOLVED,    to

 

                     (1)    appoint Mr Keith Little, Cabinet Member for Highways and Transport, as a voting member of Transport for the North, a Sub-National Transport Body;

 

                     (2)    appoint Mr Peter Thornton as a voting member of Transport for the North in the absence of Mr Keith Little, Cabinet Member for Highways and Transport;

 

                     (3)    agree that the response to the consultation on the Draft Strategic Transport Plan, set out within Appendix 1, can be submitted to Transport for the North.

91.

Areas of Outstanding Natural Beauty (AONB) in Cumbria Future Funding pdf icon PDF 104 KB

To consider a report from the Corporate Director – Economy and Highways.

 

Additional documents:

Minutes:

The Corporate Director – Economy and Highways presented a report on Areas of Outstanding Natural Beauty (AONB) in Cumbria Future Funding that advised that the Council had been asked to enter into new three year funding agreement with all three of the AONB Partnerships alongside the other relevant local authorities. The current agreement expired in April 2018.

 

It was raised that AONB were important to the County in terms tourism and for residents. The Leader stated that the Solway Coast AONB’s request to the Council for a small contribution in 2018 and 2019 would enable it to access additional funding from the Government. In moving an amendment to the motion, in order to add support for the financial contribution, Cabinet members agreed to award the additional money to the Solway Coast AONB by affirmation of the Committee.

 

RESOLVED,

 

                     (1)    to continue to core fund each of the AONB Partnerships for the next three years at a level that is consistent with the Council’s previous financial commitments (that amounts to £34,604 pa);

 

                     (2)    that an additional contribution of £532 in 2018/19 and £206 in 2019/20 be awarded to the Solway Coast AONB, to enable them to lever in additional match funding;

 

                     (3)    to delegate authority to the Corporate Director - Economy and Highways, Leader and Deputy Leader to enter into a Memorandum of Understanding with each of the AONB from April 2018 to 2021.

92.

Provision of Support for Unaccompanied Asylum Seeking Children pdf icon PDF 103 KB

To consider a report from the Corporate Director – Children and Families Services.

Additional documents:

Minutes:

The Corporate Director – Children and Families Services presented a report on the Provision of Support for Unaccompanied Asylum Seeking Children. The report was to ask Cabinet to agree that the Council extended its support for unaccompanied asylum seeking children following discussions in the North West and Cumbria had been asked to consider what additional support it could provide as part of the regional offer.

 

In moving the recommendations, the Cabinet Member for Children’s Services made an announcement regarding the number of children already welcomed into the county and the successes of the first phase, commenting on the children’s wellbeing, potential for Government funding and the need to ensure that children, not young adults were brought into the county. The Leader commented on the vulnerability of children and his support for the proposal. The Corporate Director – Resources and Transformation gave a detailed briefing on the work involved in supporting asylum seeking families undertaken with partners, confirming that housing providers were involved in the work to support the refugees and communities where they settled.

 

Members welcomed that Cumbria had fulfilled its current commitment and supported the resettlement of a further ten children. They commented on the excellent work undertaken in the districts and on the successes of an historical settlement of children in Ambleside after the Second World War. The Corporate Director – Children and Family Services would inform Cabinet if the Government had responded to the North West’s Consultation referred to in the report.

 

The Cabinet Member for Children’s Services stated that the Corporate Parenting Board would be an appropriate forum to receive updates about the children and engage with those involved in support for the children.

 

RESOLVED,    that

 

                     (1)    the County Council will support up to a further 10 Unaccompanied Asylum Seeking Children through the National Transfer Scheme;

 

                     (2)    authority be delegated to the Corporate Director - Children’s and Families Services in consultation with Leader, Deputy Leader and Cabinet Member for Children’s Services to agree the future intake of Unaccompanied Asylum Seeking Children and timings of the intake.

93.

Award of a Framework contract for the Provision of Professional Services within the Environment and Community Services directorate.

To consider a report from the Corporate Director – Resources and Transformation.

Minutes:

The Corporate Director – Economy and Highways presented a report on the award of a Framework Contract for the provision of Professional Services within the Environment and Economy Directorate (PSF3) which advised that the current framework (PSF2) had been in place since 1 February 2015 and not due to expire until January 2019, however, the framework had reached its maximum capacity in terms of total spend value.

 

RESOLVED,    that the Framework Agreement be awarded to the most economically advantageous tenders in each Lot as identified in paragraph 2 of the report.