Agenda and draft minutes

County Council Local Committee for Allerdale
Thursday, 9th May, 2019 10.00 am

Venue: Wigton Market Hall

Contact: Daniel Hamilton  Email: daniel.hamilton@cumbria.gov.uk

Items
No. Item

1.

Election of Chair

To elect a Chair for the forthcoming year.

Minutes:

RESOLVED that,     Mr AL Barry be appointed as Chair for the forthcoming year.

 

2.

Election of Vice Chair

To elect a Vice Chair for the forthcoming year.

 

Minutes:

RESOLVED that,     Mr A Markley be appointed as Vice Chair for the forthcoming year.

 

3.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies were received from Mr S Stoddart and Lord R Liddle.

4.

DECLARATION OF INTERESTS

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises:-

 

1          Details of any employment, office, trade, profession or vocation carried on for       profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

(b)       The tenant is a body in which you have a beneficial                                        interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the         area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

Mr I Frost declared a non-pecuniary interest under the Members Code of Conduct in relation to Agenda Item 9 Allerdale Local Committee Budget Allocations 2019/20 – Communities Budget as his wife is the headteacher of Ashfield School which is currently carrying a vacancy for a school crossing patrol. 

 

Mr A Barry declared a non-pecuniary interest under the Members Code of Conduct in relation to Agenda Item 9 Allerdale Local Committee Budget Allocations 2019/20 – Communities Budget as he is a board member for Citizens Advice Allerdale.

 

Mr K Little declared a non-pecuniary interest under the Members Code of Conduct in relation to Agenda Item 9 Allerdale Local Committee Budget Allocations 2019/20 – Communities Budget as he is a board member for Citizens Advice Allerdale.

 

 

 

5.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED that,     the press and public be not excluded from the meeting during consideration of any items of business.

 

6.

PUBLIC PARTICIPATION

None for this meeting at the time of despatch.

Minutes:

There were no public questions, petitions or statements made on this occasion

7.

MINUTES pdf icon PDF 277 KB

To confirm the minutes of the last meeting held on Friday 1 March 2019 as an accurate and complete record.

Minutes:

RESOLVED that, the minutes of the previous meeting held on 1 March 2019 be agreed as a true and accurate record, and signed by the Chair.

 

8.

Allerdale Highways Working Group pdf icon PDF 190 KB

To consider a report from the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

Minutes:

Members had before them the minutes of the last meeting of the Allerdale Highways Working Group. The Highways Network Manager provided a further update regarding Dubmill point as works had now commenced on site.

 

The Local Member for Seaton asked that an item be added to a future meeting of the Allerdale Highways Working Group on possible speed restrictions on the road at Siddick Junction. In the first instance, the Highways Network Manager suggested that the CRASH group be asked to look at this.

 

It was RESOLVED that,      Allerdale Local Committee notes the minutes of the Highways Working Group meeting held on 1 April 2019 and the recommendations.

 

 

9.

ALLERDALE LOCAL COMMITTEE BUDGET ALLOCATIONS 2019/20 - COMMUNITIES BUDGET pdf icon PDF 288 KB

[Electoral Divisions: All Allerdale]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services. (copy enclosed)

 

The report sets out the Communities Budget for Allerdale as agreed at full Council on 15 February 2018 and its purpose is to advise Members of those budgets and to recommend how these are further allocated.

 

Additional documents:

Minutes:

Members considered a report from Executive Director – Corporate, Customer and Community Services to advise members of the budgets and to recommend how they be allocated.

 

  • School Crossing Patrols

 

A Service Level Agreement (SLA) had been prepared and included at Appendix 2 of the report. This was estimated to cost £77,330 for a full year’s service. The current allocated budget was £38,154, which although the same as the previous year, is significantly less than the SLA. It is said that the level of vacancies currently will mitigate this. At the end of the year, there was an underspending from 2018-19 of £27,800. This was carried forward into 2019-20.

 

The report showed that there were 17 school crossing patrol posts at 14 school sites and 10 of these were currently vacant. If posts remained unfilled or become disestablished, the true cost of the SLA would be less than the £77,330 quoted in the report. A detailed discussion then took place regarding the disestablishment of school crossings and what can be done to prevent this where necessary.

Members raised concerns regarding recruitment of school crossing patrol personnel and queried whether lack of interest in the role would mean that after 3 years vacant school crossings would be closed by default without any say from the Local Committee.

 

Officers assured members that the decision to disestablish a crossing cannot be taken without approval from the committee. It was further explained that if crossings remained vacant for three or more years then funding for this crossing would be reallocated. Members could choose to keep the school crossing patrol but would need to allocate local committee funding.

 

Officers reassured members that in areas where vacancies were being carried that traffic management measures were in place.

 

It was AGREED that a report on this be prepared for the next meeting of Allerdale Highways Working Group.

 

  • Neighbourhood Support

 

The Community Development Team incorporated the functions of the former Area Support Team to which this budget of £116,857 relates. This budget has remained the same since 2018-19.

  • Money Advice

 

This budget line would cover the costs of an existing contract with the Citizens Advice Bureau. The funding of £66,570 had been ring fenced for this purpose and would remain the same as the previous year.

 

·         0-19 Services

 

Since, 2017-18, Members have agreed annually to the allocation of £16,000 from the 0-19 fund to support smaller community projects on a divisional basis. It was proposed that the same approach be adopted in 2019-20. Potential projects would be identified by local members and be supported by the Community Development Officers.

 

·         11-19 Universal Provision

 

Members were asked to note that all individual grants from this fund in excess of £5,000 would be approved by Local Committee.

 

  • General Provision

 

Since 2017-18, Members had agreed to an allocation of £16,000 from General Provision to fund local community projects in divisions. It was proposed that this same approach be adopted in 2019-20.

 

Members discussed some issues which they believed the budget allocations had not  ...  view the full minutes text for item 9.

10.

Area Planning Report pdf icon PDF 275 KB

[Electoral Divisions: All Allerdale]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

This report provides members with an update on agreed actions and activity within Allerdale.

 

Additional documents:

Minutes:

Members were presented with a report from the Executive Director – Corporate, Customer and Community Services showing the activity across Allerdale that would form part of area planning.

 

The Area Manager took members through the report and highlighted that Allerdale Borough Council had commenced with plans to regenerate Maryport and had recently submitted an application to the Government’s High Street Fund to significantly upgrade the Senhouse Street area. The County Council, through Allerdale Local Committee supported the submission following a member briefing by the Chief Executive of Allerdale Borough Council in March.

 

The Local Committee discussed the launch of the Integrated Care Communities (ICC) Action Group. Over 50 people attended the launch of health and wellbeing action groups in Cockermouth and Maryport in March. For the past eight months, the ICCs had been working as an integrated care team but had since begun moving into being part of the community.


Other areas that were highlighted and reported back to Local Committee were around mental wellbeing (including suicide and self-harm), particularly in young people, alcohol in middle-aged females, falls and social connectedness for the older community.

 

Members then discussed the Keswick Transport Study Group. The Group held its first meeting with partners on 14 March 2019. Some members shared concerns over the access to the results of the study and sought assurance from officers that the local knowledge of members would be considered and utilised in any decision making that would arise from the Keswick Transport Study.

 

It was RESOLVED that,     members note the contents of the report.

11.

Investment in our Communities pdf icon PDF 262 KB

[Electoral Divisions: All Allerdale]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

This report sets out the priority areas in relation to people across Allerdale and identifies projects that are considered to improve the lives and opportunities for the local population

 

Minutes:

Members considered a report from the Executive Director – Corporate, Customer and Community Services which provided an overview of the issues and concerns affecting the people living in Allerdale.

 

The Area Manager took members through the report and detailed the funding available along with grant applications submitted against those funds.

 

Members queried with officers whether more could be done to promote cervical cancer screening among members of the public. Officers explained that this was the role of the Integrated Care Communities and Public Health England as part of a national campaign to encourage screening.

 

A detailed discussion took place regarding Atrial Fibrillation and moved on to the recommissioning of West Cumbria Hospital. It was AGREED that John Howarth from the Cumbria Partnership NHS Foundation Trust and North Cumbria University Hospitals NHS Trust be asked to speak at a future meeting of the Allerdale Local Committee.

 

It was RESOLVED that,     members note the contents of the report.

 

 

 

12.

Investment in Children and Young People pdf icon PDF 280 KB

[Electoral Divisions: All Allerdale]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services. (copy enclosed)

 

This report provides an update on the key issues affecting children and young people in Allerdale, including current health issues. It sets out the details of funding available and grant applications submitted against those funds.

 

Minutes:

Members had before them a report from the Executive Director – Corporate, Customer and Community Service which set out the activity of the Council and its partners that contributed to the work of the Children and Young People’s Partnership. The report detailed an application in excess of £5,000 for funding from the 0-19 fund for approval by local committee.  

 

Cumbria Youth Alliance (CYA) applied as a partnership for funding towards the continuation of the Friday Night Youth Projects across Allerdale.

 

Along with the Universal Youth sessions, monitored and audited targeted youth work would also be carried out on Friday Nights across the partnership.

The Friday Night Projects currently funded in Allerdale are:

 

·                     NADT delivering in Silloth

·                     Wigton Youth Station

·                     AspatriaDreamscheme

·                     GLL, Cockermouth

·                     King’s Church, Cockermouth

·                     Settlement, Maryport

·                     South Workington Youth Partnership, Moorclose

·                     Soundwave, Workington

·                     Oval Centre, Salterbeck

The total cost of the projects in Allerdale was £59,950. Funding was sourced from a variety of funders and the group was applying for £20,000 from the Universal Youth fund.

It was RESOLVED that,    

 

1)        Members note the contents of the report.

 

2)        Members agree to commit £20,000 in funding to Cumbria Youth Alliance from the Universal Youth fund towards the continuation of Friday Night Youth Projects for a 12 month period.

 

13.

CHAMPION UPDATES

To receive updates from Allerdale’s Local Committee Champions

 

Minutes:

Members discussed the success of a recent apprenticeship event in the area which attracted a large number of businesses and received positive feedback.

 

The Armed Forces Champion reported good attendance at a recent meeting of Armed Forces personnel.

14.

VERBAL REPORTS FROM MEMBERS SERVING ON OUTSIDE BODIES

Members representing Allerdale Local Committee are invited to report back verbally on recent meetings they may have attended.

Minutes:

It was AGREED that full details of the appointments to outside bodies be brought to the next meeting.

15.

ACTIONS ARISING FROM PREVIOUS MEETINGS pdf icon PDF 68 KB

[Electoral Divisions –  All Allerdale ]

 

To consider a report by the Area Support Manager (copy enclosed).

 

This report updates the Committees on actions arising from previous meetings.

 

Minutes:

Minute No. 83 – Lone Worker Policy was to be removed from the Outstanding Actions List and that the dates for Minute No. 38 – Allerdale Borough Council Public Wifi Update and Minute Minute No. 48 Champion Update be moved.

16.

DATE & TIME OF NEXT MEETING

The next meeting will be held at Moorclose Community Centre on Tuesday 2 July 2019 at 10am.

Minutes:

The next meeting will be held at Moorclose Community Centre on Tuesday 2 July 2019 at 10am.