Agenda and draft minutes

County Council Local Committee for Allerdale
Wednesday, 1st July, 2020 12.30 pm

Venue: Microsoft Teams

Contact: Daniel Hamilton  Email: daniel.hamilton@cumbria.gov.uk

Items
No. Item

1.

ROLL CALL

Democratic Services will carry out the roll call.

Minutes:

Apologies were received from Mrs C McCarron-Holmes.

2.

ELECTION OF CHAIR

To elect a Chair for the forthcoming year.

Minutes:

It was AGREED that Mr AJ Markley be elected Chair for the ensuing year.

 

The Chair thanked Mr A Barry for his work as Chair over the previous year.

3.

ELECTION OF VICE-CHAIR

To elect a Vice-Chair for the forthcoming year.

 

Minutes:

It was AGREED that Mr A Barry be elected Vice-Chair for the ensuing year.

4.

DECLARATION OF INTERESTS

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises:-

 

1          Details of any employment, office, trade, profession or vocation carried on for       profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

(b)       The tenant is a body in which you have a beneficial                                        interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the         area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

Mr K Little declared a non-pecuniary interest under the Members Code of Conduct in relation to Agenda Item 9 Allerdale Local Committee Budget Allocations 2020/21 as he is Chair of Citizens Advice Allerdale.

 

 

5.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED, that                 the press and public be not excluded from the meeting during consideration of any items of business.

 

6.

PUBLIC PARTICIPATION

None for this meeting at the time of despatch.

Minutes:

There were no public questions, petitions or statements made on this occasion.

7.

MINUTES pdf icon PDF 131 KB

To confirm the minutes of the last meeting held on 6 March 2020.

Minutes:

RESOLVED, that                 the minutes of the meeting held on 6 March 2020 be confirmed as an accurate and complete record.

 

8.

ALLERDALE HIGHWAYS WORKING GROUP pdf icon PDF 100 KB

To consider a report from the Executive Director – Economy and Infrastructure (attached).  

Additional documents:

Minutes:

Members considered a report from the Executive Director – Economy and Infrastructure which gave details of the outcome of the meeting of the Allerdale Highways Working Group (HWG) held on 2nd June 2020 and presented HWG recommendations to the Local Committee for approval.

 

It was explained to members that the recommendation related to a request for contribution towards a surface water scheme on Calvert Way / Brundholme Way, Keswick.  The contribution would be to help finance the drainage improvements to the public highway fronting the site where historic flooding occurred prior to the Atkinson Homes development, which had exacerbated the issue. The scheme would reduce the flood risk for three properties in Brundholme Gardens which was the lowest point below the new development.

 

The total scheme was estimated to cost £288,933 and the requested contribution from the Highways Working Group is £64,840. There would be £20,000 coming from Grant In Aid from Defra and the remainder would be provided by Atkinson Builders. The works would be carried out by a contractor

appointed by Atkinson Builders and be secured with a S278.

 

It was AGREED that,          

1)    Local Committee notes the minutes of the meeting of the HWG held on the 2nd June 2020 which are attached as Appendix 1 to this report.

 

2)    Local Committee endorse the recommendation of the HWG and agree the proposed solution relating to Calvert Way/Brunholme Way Surface Water Scheme as set out in the report.

9.

ALLERDALE LOCAL COMMITTEE BUDGET ALLOCATIONS pdf icon PDF 142 KB

To consider a report from Executive Director – Corporate, Customer and Community Services (to follow).

Additional documents:

Minutes:

Members considered a report from the Executive Director – Corporate, Customer and Community Services which set out the Communities Budget for Allerdale as agreed at full Council on 13 February 2020 and advised Members on the allocation of those budgets.

The members of Local Committee had met informally and during that time, had reviewed the local committee priorities to establish if they were fit for purpose. Members had cross referenced the priorities with the issues falling out of the Covid-19 incident to assist the review.

Two decisions had been taken as Leaders Decisions previously and these were shown as to note in the recommendations of the report.

The Area Manager also suggested an amendment to recommendation 3.15 – Local Committee Priorities and this was AGREED.

RESOLVED that,

1)    Members note the budgets allocated to Allerdale Local Committee for 2020-21 as set out in Appendix 1,

 

2)    Members note the current position statement against the 2020-21 budget as set out in Appendix 2.

 

3)    Members agree the full School Crossing Patrol Budget of £38,154 is allocated to fund the provision of school crossing patrols in the Allerdale area as per the Service Level Agreement - see Appendix 3,

 

4)    Members agree the full Neighbourhood Support Budget of £116,857 is allocated to contribute to the funding of the Community Services Team for 2020-21,

 

5)    Members note the allocation of the full Money Advice Budget, £66,570 to the Citizens Advice Bureau through a Leaders Decision taken on 15 May 2020,

 

6)    Members agree to the allocation of the 0-19 budget of £79,319 as set out in paragraph 4.16 and spent in line with the local committee priorities,

 

7)    Members agree to the use of the 11-19 Universal Provision budget of £32,908 to be agreed at future meetings of local committee,

 

8)    Members note the agreement to establish a Covid-19 Response Fund of up to £20,000 through a Leaders Decision taken on 2 April 2020,

 

9)    Members agree the allocation of the remainder of the General Provision budget (£57,701) be allocated as set out in paragraph 4.20 and spent in line with the local committee priorities,

 

10)  Members note the continuance of the approval of monies from 0-19, 11-19 Universal Services and General Provision in excess of £5,000 to be made at meetings of local committee as per the Constitution as separate agenda items,

 

11)  Members note the approval of monies from 0-19, 11-19 Universal Services and General Provision less than £5,000 to be made by the Area Manager in consultation with the Chair and Vice Chair of Local Committee as per the Constitution,

 

12)  Members agree to continue with the approval of monies from the Community Projects funds (0-19 and General Provision) to be made by the Area Manager in consultation with the individual Local Members and the Chair / Vice Chair of Local Committee,

 

13)  Members note the allocation of £4,000 from the 0-19 Fund to North Lakes Foodbank to deliver a service to families in need across Allerdale over the  ...  view the full minutes text for item 9.

10.

Area Planning pdf icon PDF 138 KB

To consider a report from Executive Director – Corporate, Customer and Community Services (to follow).

Additional documents:

Minutes:

Members had before them a report from the Executive Director – Corporate, Customer and Community Services the purpose of which was to keep members up to date with the activity across Allerdale that forms part of area planning.

The Area Manager also explained that she couldn’t underestimate the impact of officers from both the County Council and Allerdale Borough Council together with the community support groups in their support of communities during response to the Covid-19 crisis.

Members were informed that partnership work across the community had paid dividends in the response to the Covid-19 crisis. The Area Manager explained that although not classed as area planning activity, the partnership working as part of response was consistent with the approach described as area planning.

Under the individual towns referred to in the report, Members were informed that County Council officers continued to support the Workington Towns Fund Board and that local committee was represented on that Board by Cllr Alan Barry.

It was highlighted to members that Allerdale Borough Council was finalising the business cases for the Maryport Future High Street Fund submissions to meet the extended deadline for final businesses cases moved to the 31st July 2020.

The Ministry of Housing, Communities and Local Government had provided a set of questions which would enable Local Authorities to articulate any change in context surrounding their bid since the draft business cases were submitted following the Covid 19 outbreak.

The County Council officers had remained involved with the local Allerdale Borough Council team including the Area Manager, the Area Highway Manager, and the Capital Programmes and Infrastructure Planning team.

Each of the schemes outlined in the business case had received significant support from the local community through the consultation process. The proposal comprises six key elements: Public Realm, Empire Yard, The Former Carlton Cinema, The Wave Leisure Centre, Christchurch and Residential Conversions.

 

Members were informed that if the recommendation were agreed, a letter of support would be prepared and signed by the Leader of the Council.

 

In respect of the response to Covid-19, the Area Manager outlined the different approaches in the seven main towns which brought groups together to provide a more joined up response

 

RESOLVED that,

1)    Members note the contents of the report,

 

2)    Members agree to give their support to the proposals in the submission to be made by Allerdale Borough Council for Future High Street Funding.

 

11.

DATE & TIME OF NEXT MEETING

The next meeting will be held on 15 September 2020 at 10am.

Minutes:

The next meeting of the Allerdale Local Committee will take place at 10am on 15 September 2020, venue to be confirmed.