Agenda and draft minutes

County Council Local Committee for Allerdale
Tuesday, 3rd April, 2018 10.00 am

Venue: Wigton Market Hall,

Contact: Jackie Currie  Email: jackie.currie@cumbria.gov.uk

Items
No. Item

91.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Mr D Fairbairn, Mrs C McCarron-Holmes and Mrs C Tibble.

 

92.

DECLARATION OF INTERESTS

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

Mr A Barry declared a non pecuniary interest under the Members’ Code of Conduct in relation to Agenda Item No 9 Allerdale Local Committee Budget Allocations 2018-19 – Communities Budget, as he is the Allerdale Local Committee representative on the Citizens Advice Bureau.

 

Mr K Little also declared a non pecuniary interest under the Members’ Code of Conduct in relation to Agenda Item No 9 Allerdale Local Committee Budget Allocations 2018-19 – Communities Budget, as he is a Board Member of the Citizen’s Advice Bureau.

 

 

93.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED that,     the press and public be not excluded from the meeting during consideration of any items of business.

 

94.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch.

 

Minutes:

There were no questions, petitions or statements made on this occasion.

 

95.

PRESENTATION - THE INTERNET OF THINGS PROJECT

To receive a presentation from Richard Quayle from Allerdale Borough Council

Minutes:

Members received a presentation from Richard Quayle, Programme Director at Allerdale Borough Council on the ‘Internet of things Project’  The presentation covered the following:-

 

·         The need for digital connectivity

·         Core programme objectives

·         How we will deliver

·         The Internet of Things

·         Low Powered Wide Area Network (LPWAN)

·         Workington Internet of Things Pilot

·         Keswick/Borrowdale Internet of Things

·         Opportunities

 

Members asked if it would be possible to run a pilot in one of the rural areas of the district.  The officer said Allerdale Borough Council would be open to this suggestion.

 

Members raised concerns with the security of the data handled over the LPWAN and whether this was safe.  The officer explained that the majority of data on the network would be encrypted, and would run on private servers, not open servers.  Members noted this..

 

The Programme Director asked all members to contact him if they had any further ideas or suggestions on how this service may be used in the future.

 

The Chair thanked the Programme Director for his very informative presentation.

 

 

96.

MINUTES pdf icon PDF 127 KB

To confirm the minutes of the last meeting held on 5 February 2018 (copy enclosed)

 

Minutes:

RESOLVED that,     the minutes of the previous meeting held on 5 February 2018 be agreed as a true and accurate record.

 

97.

ALLERDALE TRANSPORT IMPROVEMENT STUDY pdf icon PDF 100 KB

[Electoral Divisions –  All Allerdale ]

 

To consider a report from the Corporate Director – Economy and Highways (copy enclosed)

 

The Allerdale Transport Improvements Study identifies a range of transport measures including highway junction improvements and measures to encourage increased journeys on foot, by bike and by bus.

 

The Study which has been joint funded with Allerdale Borough Council is required to identify the infrastructure needed to support the delivery of the housing and employment sites in the Allerdale Local Plan. The Local Plan which covers the time period 2014 to 2029 has an essential role in delivering the sustainable development of Allerdale.

 

 

Additional documents:

Minutes:

A report from the Corporate Director – Economy and Highways provided members with an update on the Allerdale Transport Improvements Study.  The study identified a range of transport measures including highway junction improvements and measures to encourage increased journeys on foot, by bike and by bus.

The Study which had been joint funded with Allerdale Borough Council was required to identify the infrastructure needed to support the delivery of the housing and employment sites in the Allerdale Local Plan. The Local Plan which covered the time period 2014 to 2029 had an essential role in delivering the sustainable development of Allerdale.

Allerdale Borough Council as the Local Planning Authority had a statutory responsibility to prepare a Local Plan. When adopted this would be used to guide development and inform planning decisions in Allerdale Borough. Allerdale Borough Council was to produce the Publication Draft of its Local Plan in September 2018.

The Local Plan would have an essential role in delivering the sustainable development of Allerdale. It would achieve this by identifying both a strategy and land for the homes and jobs needed to meet future needs. In total, land for 1,913 dwellings and 70 hectares of employment had been identified. To ensure the Local Plan was effective in delivering these sites it would need to be underpinned by robust evidence.

Evidence on the infrastructure impact of growth was an important consideration in the development of the Local Plan, and in order to ensure the robustness of evidence Allerdale Local Committee agreed to joint fund, with Allerdale Borough Council, an Allerdale Transport Improvements Study which would identify possible transport improvements that could support the Local Plan implementation over the plan period 2014 – 2029. Consultants WSP were appointed to undertake this study.

The work was informed by transport modelling undertaken by Cumbria County Council. This identified locations on the highway network where congestion is forecast to increase with proposed Local Plan development. 

The report identified potential junction improvements, along with a range of transport improvements for walking, cycling and bus users.

Members noted that while robust schemes had been identified, there was no funding to deliver the schemes at present.. This meant scheme delivery would be a key challenge. To overcome this, developer contributions, such as Section 106 Agreements and Section 278 Agreements, would need to be maximised.

Members also noted that none of these schemes had funding allocated and that developer contributions would be needed, to enable these schemes to go ahead.  They asked for an explanation on how the agreements were established and the officer gave members an explanation of how the planning process worked in relation to this.

The Local Member for St John's and Great Clifton was disappointed to see that the Workington Southern Link Road had not been included in this report.  Officers explained that the report could only include schemes linked to the Allerdale Local Plan and new housing developments.  The Southern Link Road was outwith the scope of this study.

Members asked  ...  view the full minutes text for item 97.

98.

ALLERDALE HIGHWAYS WORKING GROUP - 8 MARCH 2018 pdf icon PDF 87 KB

[Electoral Division: All Allerdale}

 

To consider a report from the Corporate Director – Economy and Highways (copy enclosed)

 

This report gives details of the outcome of the meeting of the Highways Working Group (HWG) held on 8th March 2018 and presents HWG recommendations to the Local Committee for approval.

 

 

 

 

Additional documents:

Minutes:

The Committee received a report from the Corporate Director – Economy and Highways which gave details of the outcome of the Allerdale Highways Working Group meeting held on 8 March 2018, and presented the HWG recommendations to the members for approval.

 

At the meeting members had a discussion about A Boards in the borough and the issues these caused for those partially sighted, blind or in wheelchairs.  The Highways Network Manager had suggested holding a Disability Awareness Session for Allerdale members in the summer.  This was AGREED.

 

(1)          Minutes

 

RESOLVED that Allerdale Local Committee notes the minutes of the Highways Working Group meeting held on 8 March 2018 and the recommendations.

 .

(2)          Low Whinnow Lay-by

 

RESOLVED that members AGREE the RECOMMENDATION of the Highways Working Group that no further action be taken at this stage in relation to the A596 Low Whinnow Lay-by.

 

(3)          Great Broughton 20mph Speed Limit

 

RESOLVED that member AGREE the RECOMMENDATION of the Highways Working Group that the existing speed restrictions on Main Street and Moor Road, Great Broughton are maintained.

 

The meeting then broke at 11.40am and resumed at 11.50am

 

99.

ALLERDALE LOCAL COMMITTEE BUDGET ALLOCATIONS 2018/19 - COMMUNITIES BUDGET pdf icon PDF 115 KB

[Electoral Divisions: All Allerdale]

 

To consider a report from the Corporate Director – Health, Care and Community Services (copy enclosed)

 

The report sets out the Communities Budget for Allerdale as agreed at full Council on 15 February 2018 and its purpose is to advise Members of those budgets and to recommend how these are further allocated.

 

 

 

Additional documents:

Minutes:

Mr A Barry declared a non pecuniary interest under the Members’ Code of Conduct in relation to this item, as he is the Allerdale Local Committee representative on the Citizens Advice Bureau.

 

Mr K Little also declared a non pecuniary interest under the Members’ Code of Conduct in relation to this item,  as he is a Board Member of the Citizen’s Advice Bureau.

 

Members had before them a report from the Corporate Director – Health, Care and Community Services which set out the Communities Budget for Allerdale as agreed at full Council on 15 February 201.  This report advised members of these budgets and gave recommendations on how they should be allocated.

 

The Area Manager took members through the report highlighting specifically the following:-

 

School Crossing Patrols

 

A Service Level Agreement (SLA) had been prepared and was included at Appendix 2 at a cost £76,793 for a full year’s service. The current allocated budget of £38,154 was significantly less than the SLA although the level of vacancies currently would mitigate this.

 

The budget for 2018-19 was £4,131 less than the previous year as a post at Beckstone Primary School had been vacant for three years and the budget for that post has therefore been removed.

 

At the end of the year, there was an estimated underspend from 2017-18 of approximately £14,000. This may be carried forward into 2018-19 but this had not yet been confirmed.

 

There were currently 18 posts at 15 school sites and 10 of these were currently vacant. If these posts remained unfilled or were disestablished, the true cost of the SLA would be less than the £76,793 estimated.

 

It was noted that any changes in relation to School Crossing patrols would be reported to futures meetings of Allerdale Local Committee, as required.

 

Neighbourhood Support

 

The devoted budget line, Neighbourhood Support reduced several years ago to reflect a changed structure. The costs of the Community Development Team were partly borne by this budget line. Local Committee were asked to confirm the entire budget to be used as a contribution to the staffing of the Community Services Team.  This was AGREED.

 

Money Advice

 

Members were aware that this budget line covered the costs of an existing contract with the Citizens Advice Bureau. The funding of £66,570 was ring fenced for this purpose.

 

0-19 Services

 

This budget line was designed to enhance the provision that the commissioned and statutory work streams delivered. Through the Area Plan, the provision of services for young people had been identified as a priority.

 

In 2017-18, Members agreed to the allocation of £16,000 from the 0-19 fund to support smaller community projects on a divisional basis.  It was proposed that this same approach be adopted in 2018-19. This was AGREED.

 

11-19 Universal Provision

 

This was a ring-fenced fund which was to be utilised to provide/support the development of universal youth provision across Allerdale.

 

Members were asked to agree that the awarding of this fund remained with the Local Committee, and that  ...  view the full minutes text for item 99.

100.

ALLERDALE AREA MANAGER'S REPORT pdf icon PDF 115 KB

[Electoral Divisions –  All Allerdale ]

 

To consider a report from the Corporate Director – Health, Care and Community Services (copy enclosed)

 

This report provides members with an overview of some of the main achievements of the Local Committee and the Allerdale Community Services Team and presents the budget position as at 31 March 2018. A separate report has been prepared in relation to the budget allocation for 2018-19.

 

Additional documents:

Minutes:

The Local Committee received report from the Corporate Director – Health, Care and Community Services, which provided members with an overview of some of the main achievements of the Local Committee and the Allerdale Community Services Team and presented the budget position as at 31 March 2018.

 

Budget

 

Since the last meeting on 5 February 2018, all grants agreed had been processed.  All funds allocated had been appropriately utilised despite there being a delay to the allocation of the budget due to an election in May 2017.

 

Performance Review

 

Key work streams and projects were reported to each meeting of the Local Committee but some of the highlights over the past twelve months include:

 

·         The ownership of the building which houses Cockermouth Library was successfully transferred to Cockermouth Town Council

·         Opportunities to young people were offered to help with their future employability, including taking on two apprentices, one of whom had now secured a permanent post with the County Council

·         14 people aged 14 to 21 volunteered to help run 2017’s Summer Reading Challenge.

·         The Library Service established a Science Maths, Engineering and Science (STEM) offer for children and young people in the area.  Staff received training on STEM activities from Curious Minds, an Arts Council funded organisation that worked to increase cultural and creative opportunities.

·         Most libraries in Allerdale had provided hearing aid batteries for a number of years, and in December 2017 this service had been extended to include Maryport and Wigton libraries. 

·         Dementia Action Alliances were up and running across Allerdale working towards making communities more dementia friendly. 

·         To address the issues with healthy weight in children and the particular issues in some parts of Allerdale, a Silloth Steps to Success group had been established to work towards being a Healthy Coastal Town.

·         In September 2017, a week long campaign on Falls Prevention was hosted across libraries when an impressive 300 people attended.

·         The team has been involved in a significant workstream as part of the Health and Wellbeing Board which raised awareness of alcohol, paying particular attention to those who drink regularly at home.

·         The most recent highlight of 2017-18 had been in relation to the Health and Wellbeing Research Project - ‘Solway Views’.  The team had engaged 19 residents from Mossbay and Salterbeck to undertake resident led enquiries and the project had linked in with West Cumbria Works.   On 8 March 2018, the project was nominated for, and won, the Research for Wellbeing award at the North West Coast Research and Innovation Awards 2018.

·         2017 had seen issues in some of the branch libraries involving young people which, on occasions, had resulted in library closures and police involvement. As these were not solely library issues a multi-agency approach had been established to resolve this. In January, the Hub was launched in Cockermouth, to cover Allerdale. This was a multi agency hub which included the County Council, Allerdale Borough Council, the Police, social landlords, Fire and Rescue. This promoted a joint approach to issues  ...  view the full minutes text for item 100.

101.

ALLERDALE LOCAL COMMITTEE GRANTS pdf icon PDF 103 KB

[Electoral Divisions –  All Allerdale ]

 

To consider a report from the Corporate Director – Health, Care and Community Services (copy enclosed)

 

This report provides an overview of how local committee allocated grant funding during 2017-18.

 

Additional documents:

Minutes:

Members considered a report from the Corporate Director – Health, Care and Community Services which provided an overview of how local committee allocated grant funding during 2017-18.

 

A General Provision budget was allocated to Allerdale Local Committee in 2017-18 of £77,164.

 

It was agreed at its meeting on 10 July 2017 to set aside a fund of £16,000 to be awarded to small community projects and a fund of £50,000 to be awarded to projects that met the priorities and funding criteria agreed by local committee.

 

The smaller community projects were awarded in consultation with the Local Member, and those awarded from the larger fund required local committee approval.

 

Full allocation of these funds had now been made and 10 organisations benefitted from community grant funding in 2017-18. Of these, a number met the needs of a range of people and communities including:

 

   3 grants benefitted people with disabilities

   5 supported existing community groups to provide additional services

   4 of the grants awarded directly impacted on the public health priorities as set out in paragraph 2.3

   2 grants awarded were to the benefit of the whole of Allerdale

 

Members noted that 4 organisations had benefitted from funding from the Community Waste Prevention budget.

 

Of the smaller community projects, members noted that these were distributed across the whole of Allerdale but specific to a particular village, town or division.

 

RESOLVED that the report be received and noted.

 

102.

INVESTMENT IN CHILDREN & YOUNG PEOPLE pdf icon PDF 110 KB

[Electoral Divisions –  All Allerdale ]

 

To consider a report from the Corporate Director – Health, Care and Community Services (copy enclosed)

 

This report provides an overview of how local committee allocated grant funding during 2017-18.

 

Additional documents:

Minutes:

The Area Manager  presented a report from the Corporate Director – health, Care and Community Services which provides an overview of how local committee grant funding had been allocated during 2017-18.

 

There were two specific budgets allocated to local committees in 2017-18; 11-19 Universal Provision and the 0-19 Fund. The 11-19 Universal Provision fund was ring-fenced to be used for universal (accessible to all) youth provision, over and above targeted services. The 0-19 Fund was ring-fenced to activities and projects that benefit children and young people aged up to 19.

 

A 11-19 Universal Provision, ring-fenced, budget of £32,908 was allocated to Allerdale Local Committee in 2017-18 and three organisations were awarded funding, although one of these in turn used the grant as match funding which enabled them to award grants to 9 organisations specifically to deliver the Friday Night Projects so in total, 11 projects benefited from this funding.

 

A 0-19 budget was allocated to Allerdale Local Committee in 2017-18 of £78,500.  At its meeting on 10 July 2017, it was agreed to set aside a fund of £16,000 to be awarded to small community projects and a fund of £62,500 to be awarded to projects that met the priorities and funding criteria agreed by local committee.

 

Members noted that a wide range of activities had been supported in the last financial year, including:-

 

·      14 organisations in Allerdale benefitted from 0-19 grant funding in 2017-18

·      2 grants directly benefitted children and young people with disabilities

·      10 supported existing community groups to provide additional services

·      7 of the grants awarded directly impacted on the public health priorities as set out in paragraph 2.3

·      7 grants awarded were to the benefit of the whole of Allerdale

RESOLVED that the report be received and noted.

103.

NOMINATIONS - LA Governors of Nursery, Primary and Secondary Schools pdf icon PDF 59 KB

[Electoral Divisions: All Allerdale]

 

To consider a report by the Corporate Director – Health, Care and Community Services (copy enclosed)

 

The report seeks nominations of Cumbria County Council Governors of Nursery, Primary and Secondary Schools

 

Minutes:

RESOLVED that,     subject to their agreement, the following be nominated as Governors or Nursery, primary and Secondary Schools in Allerdale:-

 

Netherhall School                           Mr Liam Darby

24 Elbra Farm Close

Ellenborough

Maryport

CA15 7RG

 

St Bridget’s Primary School           Miss Joanna Clark:

10 Norman Terrace

Maryport

Cumbria

CA15 8EB

 

Wiggonby CofE Primary School   Mrs Helen Fletcher:

16 Beck Road

Carlisle

Cumbria

CA2 7QL

 

104.

LOCAL COMMITTEE CHAIRS AND LEADERSHIP pdf icon PDF 76 KB

To receive the minutes of the last meeting held on 24 January 2018 (copy enclosed)

 

Minutes:

RESOLVED that,     the minutes of the last meeting of the Local Committee Chairs and Leadership be received and noted.

 

105.

ACTIONS ARISING FROM PREVIOUS MEETINGS pdf icon PDF 37 KB

[Electoral Divisions –  All Allerdale ]

 

To consider a report by the Area Support Manager (copy enclosed).

 

This report updates the Committees on actions arising from previous meetings.

 

Minutes:

In considering the outstanding actions it was AGREED that the following be removed from the list:-

 

5 February 2018 Minute No 83 Area Manager’s Report

 

The Area Manager would supply a briefing note to be circulated to all members on the Lone Worker Policy.

 

In relation to the appointment of Local Committee Champions it was noted that a report would be presented to the September Local Committee.

   

106.

CHILDREN'S CHAMPION UPDATE

To receive a verbal update from Allerdale Local Committee’s Children’s Champion

Minutes:

The Children’s Champion had attended a meeting recently of the Youth Parliament, and met the Allerdale representative on this.  He had asked her what the single most important issue was affecting young people these days.  She said that mental health was one of the areas that needed addressed.  It was AGREED that mental health be made a priority for Allerdale Local Committee.

 

107.

VERBAL REPORTS FROM MEMBERS SERVING ON OUTSIDE BODIES

Members representing Allerdale Local Committee are invited to report back verbally on recent meetings they may have attended.

Minutes:

There were no verbal reports given from members serving on outside bodies on this occasion.

 

108.

DATE & TIME OF NEXT MEETING

The next meeting will be held at Moorclose Community Centre on 5 June 2018 at 11am.

Minutes:

The next meeting will be held on 5 June 2018 at Moorclose Community Centre at 11am.

 

The Chair reminded members that there would be a separate session with the  Leader and Chief Executive prior to this meeting, which would start at 10am.