Agenda and draft minutes

Workington Harbour Management Committee
Wednesday, 30th October, 2019 10.00 am

Venue: Port of Workington

Contact: Lorraine Davis  Email: lorraine.davis@cumbria.gov.uk

Items
No. Item

23.

Apologies for Absence

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Mr M Jenkinson and Mr S Stoddart.

 

24.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,that the press and public be excluded from the meeting during consideration of agenda item 11 – Port Manager’s report on the grounds that it contains exempt information as defined under paragraph 3 of Part 1 of schedule 12A of the Local Government Act 1972 relating to the financial or business affairs of any particular person including the authority holding that information.

 

25.

Disclosures of Interest

Members are invited to disclose any non pecuniary interest not already registered, and any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for       profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                     interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the          area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one        hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

Mr M Johnson declared an interest as a Managing Director of A J Johnson.

 

26.

Minutes pdf icon PDF 72 KB

To confirm as a correct record the Minutes of the Workington Harbour Management Committee meeting held on 18 July 2019 (copy enclosed).

 

Minutes:

RESOLVED,that the minutes of the Workington Harbour Management Committee held on 18 July 2019 were confirmed as a correct record and signed by the Chair.

 

27.

Membership

To report any changes in membership.

 

Minutes:

There were no changes in membership to note.

 

28.

Action Plan pdf icon PDF 82 KB

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

Minutes:

Members received the recommendations and action plan for Workington Harbour Management Committee from the Port Manager.

 

It was noted that a review of governance arrangements in line with the DfTs published Ports Good Guidance had been undertaken and an officer from Allerdale Borough Council had been invited to attend future meetings of the Committee.  The Chair welcomed Mr A Seeking, Corporate Director, from Allerdale Borough Council to the meeting. 

 

Members were advised that an informal session for stakeholders, customers and local businesses had been arranged to gauge interest in the establishment of a Port User group to generate ideas for renewed investment, growth and promotion of the Port.   It was hoped that, if established, representatives from the Group be recruited as co-opted members of the Committee who could provide valuable skills and experience in support of the management of the Port for a limited specified time. 

 

The Acting Executive Director – Economy and Infrastructure informed members that work had commenced on the development of a forward looking Business Plan for the Port and input from the Committee, the LEP and stakeholders would feed into this.   The importance of involving the local community was highlighted. 

 

The Port Manager advised members that arrangements were being made to hold PMSC awareness training sessions for the Duty Holder and Workington Harbour Management members in December. 

 

RESOLVED,that

 

(1)  the action plan be noted;

 

(2)  the Acting Executive Director – Economy and Infrastructure continue to develop a draft Port of Workington Business Plan;

 

(3)  once completed, the draft Business Plan be circulated to Allerdale Borough Council for comment and a workshop for members be arranged.

 

29.

Accounts and Performance Indicators pdf icon PDF 18 KB

To consider the accounts and performance indicators from 1 April 2019 to 30 September 2019 (copy enclosed).

 

Minutes:

The Port Manager updated members on the latest Revenue and Expenditure for the quarter ending 30 September 2019.  The Committee were advised that the operating target was slightly below expectation, £857,747, the operating expenditure was £741,214 and the trading surplus £116,533.  Members noted that the earmarked reserves would need be used for the purchasing of handling equipment and on infrastructure surveys necessary as part of the investment programme. 

 

Members discussed the volatility in trading, the potential future use of the Port’s facilities and utilisation of the land in and around the Port.  It was noted that both the proposed Business Plan and long term investment programme was crucial for the Port’s strategic development.

 

RESOLVED,that the report be noted.

 

30.

Date and Time of Next Meeting

The next meeting of the Board is scheduled for 31 January 2020 at 10.00am at the Port of Workington.

 

Minutes:

The next meeting of the Committee will be held on 31 January 2020 at 10.00 am at the Port of Workington.

 

31.

Port Manager's report

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

Additional documents:

Minutes:

A report by the Port Manager informed the Committee of the general commercial activities that were on going and anticipated.  There had been a number of enquiries and quotation requests from various parties.

 

Port Health and Safety

 

An appraisal of health and safety at the Port was given to members.  The minutes of the Port’s Health and Safety Committee were appended to the report.

 

Port Marine Safety Code (PMSC)

 

The Port Manager advised members that the Port’s Marine Safety Management System (MSMS) had undergone an external audit and the executive summary was appended to the report.

 

Port Recruitment

 

The Port Manager informed members that staffing levels were managed based on levels of port activity.  In discussion, members suggested the utilisation of apprentices at the Port.  This was agreed.

 

Investment Programme

 

The Port’s capital investment requirements were currently being reviewed by the Council.

 

The discussion focussed on the necessity for long term plans for the Port.  The difficulties of the rail infrastructure and the impact that had was discussed.  A summary of the Cumbria LEP’s Ports Growth Strategy would be circulated to members.

 

RESOLVED, that the report be noted.