Agenda and minutes

The Committee took a moment to remember Mr David Thomas, who had been the Port Manager, and had recently died.

To receive any apologies for absence

Members and officers confirmed their attendance at the meeting.  Apologies for absence were received from Mr K Little, Mr Stoddart, Mr Holliday and Mr Markley.

To consider whether the press and public should be excluded from the meeting during consideration of any item on the Agenda

RESOLVED,that the press and public be excluded from the meeting during consideration of Agenda Item 9 – Port Manager’s report on the grounds that it contains exempt information as defined under paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 relating to the financial or business affairs of any particular person including the authority holding that information.

Members are invited to disclose any non pecuniary interest not already registered, and any disclosable pecuniary interest they have in any item on the agenda which comprises

1          Details of any employment, office, trade, profession or vocation carried on for       profit or gain.

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

(a)       Under which goods or services are to be provided or works are to be           executed; and

            (b)       Which has not been fully discharged.

4          Details of any beneficial interest in land which is within the area of the authority. 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

6          Details of any tenancy where (to your knowledge)

            (a)       The landlord is the authority; and

            (b)       The tenant is a body in which you have a beneficial                                                     interest.

7          Details of any beneficial interest in securities of a body where

(a)       That body (to your knowledge) has a place of business or land in the          area of the authority; and

(b)       Either –

(i)      The total nominal value of the securities exceeds £25,000 or one        hundredth of the total issued share capital of that body; or

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Mr M Johnson declared an interest as a Managing Director of A J Johnson.

To confirm as a correct record the Minutes of the Workington Harbour Management Committee meeting held on 31 January 2020.

RESOLVED,that the minutes of the meeting held on 31 January 2020 be confirmed as an accurate record and signed by the Chair.

To report any changes in membership

There were no changes to membership to note.

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

Members received the recommendations and action plan for Workington Harbour Management Committee from the Port Manager.

The Port Manager informed members that it was the intention to have an established Port User Group by January 2021 and this Group would meet every six months.  Members noted that work had commenced on the Port’s Masterplan and Business Plan.  Members were informed that the process to recruit two co-opted non-voting members as stakeholder representatives of the Committee had commenced and it was hoped that these positions would be filled by February 2021. 

Members noted that PMSC awareness training for the Duty Holder and Committee members had taken place in January 2020.  It was further noted that the Port’s Terms and Conditions of Use would be reviewed in the next couple of months to assure value for the next three years. 

To conclude the Port Manager informed members that the audits of the Port’s Marine Safety Management System would be carried out by the Council’s internal audit management team to ensure the Port was working effectively and safely.

RESOLVED, that the report be noted.

To consider the accounts and performance indicators from 1 April 2020 to 30 September 2020 (copy enclosed).

The Port Manager updated members on the last Revenue and Expenditure for the quarter ending 30 September 2020.  The Committee were advised that the Port was operating on target, with a trading surplus of £168,000, tempered with the fact of uncertain times ahead and the next six months would be crucial to remain on track.

The Port Manager clarified the Port’s Dredging reserve position.

RESOLVED,that the report be noted.

The next meeting of the Board is scheduled for 22 January 2021 at 10.00am.

The next meeting of the Committee will be held on 22 January 2021 at 10 am.

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

The Committee received a report from the Port Manager on the general commercial activities that were on going and anticipated.  There had been a number of enquiries and quotation requests. 

Covid 19 Update – Response and Recovery

The Port Manager updated members on the Port’s response and recovery to Covid 19.

Port Health and Safety

An appraisal of health and safety at the Port was given to members.  The minutes of the Port’s Health and Safety Committee was appended to the report.

Port of Workington Masterplanning and Business Plan/Investment Strategy and Siddick Bridge Update

The Place and Enterprise Manager updated members on the current position of the Port’s Master Plan and Investment Strategy and also gave an update on Siddick Bridge.  The officers agreed to pick up any local issues relating to Siddick Bridge and keep members informed of progress.

Port Recruitment

An update on Port recruitment was noted by members.

EU Exit

Members noted the reported position with regards to exit from the EU.

Port Marine Safety Code (PMSC)

Members were advised that the annual Marine Safety Management System Performance Report had been completed on 11 June and was appended to the report.  It was noted that the Duty Holder and Committee members had received PMSC training in January 2020 and the broad objectives of the course had given delegates an understanding of the Port Marine Safety Code and harbour authorities; duties and powers.

Maintenance Dredging

The Port Manager advised members that the Council had re-tendered the Dredging Framework with award of contract approved in July 2020.  The new 4 year Dredging Framework would run from 11 August 2020 to 10 August 2024.  A short discussion to align dredging with other Ports, to offset some cost, took place.

RESOLVED, that the report be noted.