Agenda and minutes

County Council Local Committee for Eden
Thursday, 26th September, 2019 10.30 am

Venue: Cumbria Local Enterprise Centre, Redhills, Penrith, Cumbria, CA11 0DT

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

27.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Miss H Fearon.

28.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for       profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                     interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the          area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one        hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest made at the meeting.

29.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda.

 

Minutes:

RESOLVED        that, the press and public not be excluded from the meeting during consideration of any items of business on the Agenda.

30.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch of the Agenda.

 

Minutes:

There were no items of public participation at the meeting.

31.

MINUTES pdf icon PDF 123 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 17 July 2019 (copy enclosed).

 

Minutes:

Correction:

 

Page 13, Minute 19, penultimate paragraph, 2nd line to read ‘at least half would walk if they had the opportunity.’

 

RESOLVED that subject to the correction above, the minutes of the meeting held on 17 July 2019 were agreed as a correct record and signed by the Chair.

 

A member asked that regarding page 15, Minute 21, 2nd paragraph, the response for the Senior Manager – Health and Care Integration to respond in due course regarding Care Plans be added to the Action log.

32.

Area Planning in Eden pdf icon PDF 123 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

The Area Manager’s report brings together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. This report provides Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.

 

Additional documents:

Minutes:

A report was considered from the Executive Director - Corporate, Customer and Community Services regarding Area Planning in Eden. The report, presented by the Area Manager, brought together information from across the community teams including Community Development and Services as well as Public Health. The report gave an update on each area, identified activity against priorities, highlighted current issues and provided an overview of the budget position.

 

The Area Manager reported on a planned interactive workshop with the Eden Association of Local Councils (EALC). The Area Manager reported that the sessions were usually themed and issues based. Highways officers were often in attendance to talk to representatives.

 

The Community Development Assistant tabled the Eden Transport Toolkit. She took members through how the toolkit had been developed and how the draft document had been circulated to many interested organisations and partners. A communications plan was currently being drafted. The Toolkit would be accessible on the Council’s website and be available hardcopy in libraries in Eden. The Public Health Alliance would be briefed on the Toolkit and the Director of Public Health would be provided with a copy. Members were asked to forward any feedback to the Community Development Assistant. The Toolkit would be placed on the Agenda for the Local Committee Chairs and Leadership for its consideration.

 

Members congratulated the Community Development Assistant on her thorough and excellent work on the Toolkit. They asked that the Health Forums in Carlisle and Eden be given a copy and that the document was visible to the public. A member encouraged the Committee to attend the East Cumbria Community Forum.

 

An update was requested on how Health and Care was progressing in Alston. A member advised that Eden District Council had pledged to be a sustainable Council. He highlighted that there had been no expenditure or commitment for the Area Planning budget. A query was raised on how Penrith Youth Club had progressed following award of the Committee’s grant. A short discussion took place on the power devolved to officers to award grants under £5,000. A member expressed his disappointment at the amount awarded to Tebay Parish Council from the 0-19 Youth Fund.

 

The Area Manager gave an update on the work being undertaken in partnership on fuel poverty. He talked about the Affordable Warmth Partnership. He advised that there was a piece of work to complete to ensure there was a comprehensive plan on fuel poverty. This would be added to the Action Plan. He provided an explanation on why there had not yet been expenditure or commitment on the Area Planning budget. A member asked that the budget be spent before the end of the financial year and that it be identified where the money was spent. The Area Manager assured members that due planning would take place when allocating Local Committee budgets and officers always ensured best value. A member of the Committee’s Children and Young People Working Group provided the rationale for the grant award to Tebay Parish Council. Members  ...  view the full minutes text for item 32.

33.

EDEN LOCAL COMMITTEE WORKING GROUPS REVIEW pdf icon PDF 112 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report asks members to agree an appointment to the Children and Young People Working Group and review the membership and Terms of Reference of the following Eden Local Committee Working Groups:

 

1.         Children and Young People Working Group

2.         Penrith Members Working Group

3.         Rural Issues Working Group.

 

Additional documents:

Minutes:

A report was considered from the Executive Director - Corporate, Customer and Community Services regarding a review of Eden Local Committee Working Groups. Following the establishment of three Local Committee Working Groups in October 2018 and an initial review of Terms of Reference and membership, the report gave members an opportunity to comment on and agree the revised Terms of Reference.

 

Discussion took place on the membership of the Rural Issues Working Group. It was noted that under the Terms of Reference, the Chair of the Local Committee was invited to attend meetings and therefore was not a member of the Working Groups. It was suggested that Mr Whipp’s name be removed from the membership of the Penrith Members Working Group and Rural Issues Working Group as he would be invited to the meetings in his capacity as Chair of the Local Committee.

 

RESOLVED that,

 

1                             Members agree the Working Group Terms of Reference as found in Appendix 1-3 of the report.

2                             Mr Whipp’s name be removed from the membership of the Penrith Members Working Group and Rural Issues Working Group

34.

APPOINTMENT TO OUTSIDE BODIES - ALSTON MOOR COMMUNITY PARTNERSHIP pdf icon PDF 112 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report asks for a nominee to the Alston Moor Community Partnership.

 

Minutes:

A report was considered from the Executive Director - Corporate, Customer and Community Services regarding an appointment to Alston Moor Community Partnership which was an Outside Body.

 

It was moved by Mr Hughes and Seconded by Mrs Bell that Ms Driver be nominated to become a Non – Executive Director of the Alston Moor Community Partnership.

 

RESOLVED that, Ms Driver be appointed to the Alston Moor Community Partnership

35.

HIGHWAYS PROGRAMME PROGRESS REPORT 2019/20 pdf icon PDF 107 KB

[Electoral Divisions: All]

 

To consider a report from the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents an update on the Highways Devolved Revenue and Capital Programme.

 

Additional documents:

Minutes:

A report was considered from the Acting Executive Director – Economy and Infrastructure. The report presented the Devolved Highways Revenue, Devolved Highways Capital and Non-Devolved Capital budget reports combined with programme progress information. The budget reports were detailed in the appendices attached to the report.

The Highways Network Manager advised members of the virement of underspend from 2018/19 capital programme of £30,000 into 2019/20 Minor Structural Repairs Drainage and £50,509 into Minor Structural Repairs Carriageway and Footway. He advised of the Capital underspend from 2018/19 of £80,509 which was available to carry forward into 2019/20.  He commented on the reported slippage from 2018/19 which had been approved for three schemes.

It was clarified for members that comments in the Devolved Highway Capital Programme – Progress was for timescale information for delivery, therefore ‘tbc’ meant that timings still needed to be ascertained. Clarification was provided by the Highways Network Manager on the scheme named as the M6 overbridge north of Shap.

A member commented on the claimed underspend figure. She raised that when comparing the report to that considered by the Committee in June 2019, the figures did not add up.  It was £25,000 out. This could lead to an overspend at the end of the Financial year. She noted that this could be due to the terminology used.

 

RESOLVED that,

1             Local Committee note the progress information shown in the appendices attached to the report.

2             Local Committee approve virement of £30,000 from the 2018/19 Capital underspend to 2019/20 Minor Structural RepairsDrainage.

3             Local Committee approve virement of £50,509 from the 2018/19 Capital underspend to 2019/20 Minor Structural Repairs Carriageway and Footway.

36.

A Brief Overview of the Highway Operations Service in Eden

To receive a presentation from the Operations Manager (copy to follow).

 

Minutes:

The Operations Manager gave a briefing to members of the Highway Operations Service in Eden.

 

The presentation covered the following:

 

·         Area East – Eden District (the depots and key services shared, breakdown of staff)

·         Operating Locations

·         Operational activities

·         Other services (ie gully wagon, out of hours response vehicle)

·         Recent key events

·         Winter maintenance

·         Route information

·         Salt management

·         Winter fleet

·         Snow clearing assistance

 

Following member questions, the Operations Manager clarified that gritters could carry ploughs but did not do so on a permanent basis and advised that the County Council prioritised its gritting routes and these could be viewed on the Council’s website. He talked members through his regular weather forecast updates and arrangements with external contractors to provide assistance during extreme weather events.

 

A member asked how the different contractors who dug up the road network were managed. The Operations Manager talked about the work of the Street Works team who managed the coordination of contractors and about the Notice Scheme in place. A member thought it would be useful for residents to know if there were emergency works being undertaken in their locality.

 

Discussion ensued on the timings and coordination of traffic lights when roads were closed which then resulted in larger volumes of traffic which had been redirected. The Highways Network Manager commented on the solutions available to resolve traffic building up in these circumstances. Consideration was given to the appropriateness of placing traffic lights at locations to ensure the safety of road users and operatives on site. The Operations Manager commented on national traffic management legislation used by Engineers which had to be adhered to. The best method for reporting issues was considered to be HIMS. A member suggested being better informed on highways legislation could allow them to provide better information to communities.

 

A member was interested to know what percentage of work in the East was undertaken by County Council crews as opposed to contractors. A member asked whether there was any progress on allowing gritter drivers in snowy conditions to operate drop down signs on Kirkstone Pass. He commented on the current process of flipping signs.

 

Members were informed that any further questions to the operations Manager could be fed through the Highways Network Manager

 

RESOLVED that, the position noted.

37.

Governor Nomination pdf icon PDF 36 KB

[Electoral Divisions: Culgaith]

 

To note a recent Governor Nomination at Culgaith School.

 

Minutes:

The Area Manager presented the nomination for LA Governor at Culgaith School, Ms Elaine Ellar.

 

RESOLVED  that, it be noted that Ms Elaine Allar be appointed as LA Governor     at Culgaith School

38.

Working Together Service pdf icon PDF 105 KB

[Electoral Divisions: All]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides an update on Working Together.

 

Minutes:

A report was considered from the Acting Executive Director – Economy and Infrastructure regarding the Working Together Service. The report gave an update on the next proposed steps for the Service. It highlighted the development of a number of draft trial agreements with a number of third parties to establish the suitability of the agreement document and support in determining the resources required to roll out the service county wide.

 

The Highways Network Manager – Copeland and Working Together Service Manager reported on the two agreements which were now ready for use, with trials starting in October 2019. The agreements were being viewed as an enabler and would be bespoke and easily understandable. Legal input had been obtained from organisations such as District Councils. An explanation was provided on the Lengthsman’s agreement. Agreement documents would be circulated to members by the Working Together Service Manager.

 

Following member questions, the Highways Network Manager – Copeland and Working Together Service Manager described how Parish and District Councils as well as the County Council would be informed of the benefits of the agreements and outlined what the benefits were such as enhanced protection, the formalising of current arrangements and the identification of risks on minor jobs. Officers were keen to understand the jobs being undertaken in the community. Clarification was provided by the Working Together Service Manager on the reasons for introducing the agreements.

 

A member reported on issues in a community in his division regarding parked cars blocking residents’ drives and queried whether the community could monitor car parking using the Working Together principles. The Parking Team Leader stated that impartiality underpinned the ticketing process and this would be unlikely in this case, but any parking issues could be directed to him via the local Member and officers would investigate.

 

A member raised that agreements should be flexible and that training should not be mandatory for volunteers. He expressed his frustrations that winter gritting had not yet been resolved and queried if residents could fill potholes. The Highways Network Manager – Copeland advised that at its inception, the Service did not cover winter maintenance but this would be considered in future. He advised that liaison would take place with Parish Councils to understand the pot hole issue. The Working Together Service Manager reported on the work being undertaken with Insurers on what level of insurance would be required.

 

A member reiterated that the system should be flexible, uncomplicated and not too bureaucratic to ensure that residents continued to perform tasks such as litter picks. She raised that if Parish Councils had to increase insurance payments, activities may cease. The Highways Network Manager – Copeland and Working Together Service Manager confirmed their support for a flexible system and that they wanted to ensure work carried on but with increased protection for community groups.

 

The Highways Network Manager – Copeland and Working Together Service Manager outlined the next steps for the Service and where and when the trials would begin. All information would be  ...  view the full minutes text for item 38.

39.

Parking Services Update pdf icon PDF 123 KB

[Electoral Divisions: All]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents members with a parking update in the Eden area.

 

Additional documents:

Minutes:

A report was considered from the Acting Executive Director – Economy and Infrastructure. The report provided an update to members on the enforcement of on-street parking in the Eden Local Committee area.

 

The Parking Team Leader was thanked for the work his team undertook as issues were resolved quickly.

 

The member representing the Kirkby Stephen division commented on the parking ticket figures for his Division and encouraged Enforcement Officers to be more visible. Reference was made to Pavement Parking in the Division and that there would be limited places to park on the road into Kirkby Stephen if this was stopped.

 

The Parking Team Leader reported on the possible implementation in future of a national ban on pavement parking, the exemption of streets where parking was plausible and the involvement of the Police in vehicle obstruction. He talked about Obstruction Notices and the areas where it was acceptable to park on pavements.

 

A number of members welcomed the report with one commenting on the good Audit Reports. She highlighted potential issues with Blue Badge fraud given the recent introduction of the incorporation of invisible disabilities into the scheme. She asked how the abuse of Blue Badges would be monitored. The Parking Team Leader recognised the challenges ahead and explained the role of the Blue Badge Team in monitoring abuse. He reported on recent work with other authorities on this matter and that best practice gleaned from them would be used in Cumbria.

 

It was confirmed that the Parking Team liaised closely with the Highways teams on issues such as faded road markings and review of parking areas.

 

RESOLVED that,

 

1             The report be noted.

2             Members note the Parking Services Annual Report 2018/19.

3             The issues recorded in the Minute above be considered by the Parking Team in making improvements to the Service.

40.

Local Committee Chairs and Leadership pdf icon PDF 78 KB

To receive the Minutes of the Local Committee Chairs and Leadership meeting held on 8 July 2019 (copy enclosed).

 

Minutes:

The minutes of the Local Committee Chairs and Leadership meeting held on 8 July were presented by the Chair of Eden Local Committee.

 

RESOLVED that, the position be noted.

 

41.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee.

 

Minutes:

Mr Dew gave updates on the following:

 

·         12 September 2019 Holehird Trust meeting which awarded £10,000

·         13 September 2019 Eden Health and Wellbeing Forum meeting

·         23 September 2019 MASCG meeting which had been very well attended

 

RESOLVED that, the position be noted.

42.

ACTION LOG pdf icon PDF 34 KB

To update Members on progress of Actions agreed from previous meetings (copy enclosed).

 

Minutes:

Members considered the Action Log.

 

RESOLVED that, the following be removed/added to the Action Log:

 

Removed:

 

31.10.18

Minute No

62

TERMS OF REFERENCE AND MEMBERSHIP REVIEW: Review at April 2019 and October 2019 meeting of working groups (Children and Young People Working Group, Penrith Members Working Group, Rural Issues Working Group)

Area Manager

Minute 9 at 10 June meeting: further discussion to be undertaken with members then brought to a future meeting of the Local Committee for discussion

31.10.18

65

Universal Credit  - a report to be considered at a future meeting

Area Manager

 

26.3.19

109

Eden and South Lakeland Credit Union update at a future meeting

Area Manager

 

 

Added:

 

17.7.19

Minute no 21

Response required regarding confirmation that everyone that received formal packages of care through either Adult Social Care or Community Health Services did so on the basis of a care Plan.

Senior Manager – Health and Care Integration

 

26.9.19

Minute number

32

Fuel Poverty – The Committee to receive an update on fuel poverty planning from the Affordable Warmth Partnership when appropriate.

Area Manager

26.9.19

32

Cumbria Youth Commission be invited to the Children and Young People Working Group to discuss key issues and representatives then be offered the opportunity to attend a future meeting of Eden Local Committee.

Area Manager/Senior Democratic Services Officer

26.9.19

32

Mrs Bell to be advised of the recommendation on which the award of 0-19 Youth Fund to 1st Skelton Brownies was based.

Area Manager

26.9.19

32

Mrs Bell to receive a personal update from the Children and Young People Working Group on youth facilities in Penrith.

Chair of Children and Young People Working Group

26.9.19

32

Eden Transport Toolkit to be included on the Agenda for the Local Committee Chairs and Leadership’s next meeting

Senior Democratic Services Officer

26.9.19

38

Agreement documents be circulated to members by the Working Together Service Manager

Working Together Service Manager

 

43.

DATE AND TIME OF NEXT MEETING

The next meeting will be held on 18 November 2019 at Fire HQ, Penrith, Cumbria at 10.30am.

Minutes:

The next meeting of Eden Local Committee would be held on 18 November 2019 at Fire HQ, Penrith, Cumbria at 10.30am.

 

The Chair asked that any suggestions for venues to hold future meetings of Eden Local Committee be forwarded to the Senior Democratic Services Officer.