Agenda and minutes

County Council Local Committee for Eden - Wednesday, 28th October, 2020 10.30 am

Venue: Please note this will be a virtual meeting and, therefore, will not take place in a physical location. Please follow the link to view this event:

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

30.

ROLL CALL AND APOLOGIES FOR ABSENCE

To undertake a roll call and receive any apologies for absence

Minutes:

There were no apologies for absence.

31.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest made at the meeting.

32.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda

Minutes:

RESOLVED        that, the press and public not be excluded from the meeting during consideration of any items of business on the Agenda.

33.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch of Agenda

Minutes:

There were no public questions, petitions or statements made at the meeting.

34.

MINUTES pdf icon PDF 105 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 28 September 2020.

Minutes:

Correction to the minutes were made as follows:

 

Page 12, Minute 25, penultimate paragraph:

 

2nd line – change ‘with’ to ‘within’

4th line – change ‘at’ to ‘a’

 

RESOLVED that, subject to the corrections above, the minutes of the meeting held on 28 September 2020 be agreed as a correct record.

35.

PRESENTATION: CONTEXTUAL SAFEGUARDING

To receive a presentation from the Senior Manager Children and Families

Minutes:

A presentation was provided by the Senior Manager: Children and Families which gave an overview of cases and trends and referrals for children on Child Protection Plans and Children in Need Plans in Eden, and the impact of the COVID 19 pandemic on children in Eden.

 

The Senior Manager – Children and Families advised that the presentation related to the service’s response to COVID 19 and a presentation on Contextual Safeguarding would be provided at the meeting of the Committee to be held on 11 December 2020.

 

The presentation covered the following:

 

·         The Children and Young People Service

·         Open Cases in Eden

·         Trends in Eden

·         What members could help with

 

During the presentation, the Senior Manager – Children and Families advised that officers had been in contact with children during the pandemic period and contact to the Safeguarding Hub had related mainly to anti-social behaviour, neglect and domestic violence. Since July, there had been an increase in the number of referrals for mental health and neglect.

 

A member asked if there was a designated NHS safeguarding nurse for Children in Care and Children Looked After in North Cumbria. The Senior Manager – Children and Families advised that although this was currently a vacant post, interviews were being held shortly.

 

After asking for regular updates on newly vulnerable children, a member asked how easy it had been to refer children on to third sector organisations and other agencies during the pandemic and if there had been any differences before and after the pandemic.  The Senior Manager – Children and Families stated that in July 2020 17% of contacts were newly vulnerable children (children with no previous contact) and of these, 36% were referred to children’s social care. It was considered that this could be related to children returning to school and the identification of children that required more support. In terms of referrals to the third sector, there had been some challenges which included visitors not being able to attend their buildings as some were not yet COVID secure. This would impact on the work of the third sector. The County Council had prioritised selected buildings to be made COVID secure in order to facilitate family contact time. In Penrith, this had been at the Children’s Centre.

 

In talking about new referrals, a member highlighted that she would welcome a better understanding of the relationship between the County Council and other organisations and the community, in addition to understanding their work. It was suggested that this could be discussed in a Local Committee Seminar. The member referenced the work with the Pupil Referral Unit in Carlisle and talked about the need to understand the referrals and whether they could be attributed to disability or ethnicity. The Senior Manager – Children and Families supported close working relationships with other organisations and the community as well as the children and family partnerships based in the localities in order to understand what the challenges were.

 

The Senior Manager – Children and Families stated that  ...  view the full minutes text for item 35.

36.

PRESENTATION: HIGHWAYS ASSET STRATEGY pdf icon PDF 83 KB

To receive a presentation from the Executive Director – Economy and Infrastructure

Additional documents:

Minutes:

A presentation from the Executive Director – Economy and Infrastructure and the Senior Manager - Highways Assets and Strategy was received.

 

The Executive Director – Economy and Infrastructure provided a high level summary of and the context for the Strategy and outlined the oversight members had had of it during its development, before it had been adopted by Cabinet in July 2020. Members were informed of the key points contained in the Strategy and were invited to talk about the Executive Director – Economy and Infrastructure’s future engagement with the Local Committee on the Strategy.

 

Members were informed about the challenge to improve and maintain the highway asset in Cumbria and how Government funding and Local Committee Highways budget allocations were used to do this. The Executive Director – Economy and Infrastructure talked about how the vision in this Strategy was different to those of previous years  and was now customer centric to reflect the aims and objectives of the Council Plan. She highlighted the different customers using the highways asset, stressed the importance of performance and the improvements to be made for customers accessing information. Members were informed about the new computer system being introduced to facilitate this.

 

Sitting alongside the Strategy was the Highways Delivery Plan 2020-2025. This was explained by the Executive Director – Economy and Infrastructure who talked about the holistic measures being undertaken in Eden in order to resolve issues such as water run-off from fields. The importance of the digital offer was highlighted, and members were informed about the launch of an IT system now being used which was being used for a number of tasks including asset data collection.

 

The Executive Director – Economy and Infrastructure commented on the importance of member engagement on the Highways Delivery Plan in order to continue to develop the Strategy in Eden.

 

A member asked if the Executive Director – Economy and Infrastructure agreed that the best preventative measure for preserving the highways asset would be better public transport. He asked how the County Council could maintain the use of the high passes in bad weather in terms of refining gritting and snow clearance procedures and the introduction of new surface treatments. He expressed that he was looking forward to budgets being delegated to Parish Councils so they could undertake tasks as part of the Working Together initiative.

 

The Executive Director – Economy and Infrastructure recognised that as part of the decarbonisation agenda and in order to respond to the climate change agenda, sustainable transport, better infrastructure for cycling and the reduction of vehicle use would all be preventative measures to protect the highways asset.  The Senior Manager - Highways Assets and Strategy advised on the work being undertaken this year and next on winter gritting routes. He highlighted that the winter gritting programme was underpinned by the monitoring of local weather forecasts. Gritting took place as a preventative measure and thus avoided the need for snow clearance. He acknowledged the challenges on the high passes in  ...  view the full minutes text for item 36.

37.

Area Planning In Eden pdf icon PDF 115 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services.

 

The Area Manager’s report brings together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. This report provides Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.

Additional documents:

Minutes:

A report was considered from the Executive Director – Corporate, Community and Customer Services regarding Area Planning in Eden. The report brought together information from across the community teams including community development and services as well as public health. The report provided the Local Committeewith an update on the work of each area identified activity against priorities, highlighted current issues and provided an overview of the budget position.

The Area Manager reported that a number of members had contacted him regarding the presentation of the accounts. He advised that he would speak to Finance colleagues on this matter to see if an improved format could aid member understanding.

The Area Manager informed members about the great deal of positive area based activity that had been undertaken since the last meeting of the Committee.  He commented on the amount of multi authority and partnership working that both officers and members had taken part in.

Members’ attention was drawn to the reopening of libraries in Eden. Members were asked to be patient as officers worked at pace, towards opening of the library buildings in a COIVD secure way.

The Terms of Reference of the Local Committee’s Working Groups which were included in the Agenda pack were highlighted. The Area Manager did not propose any changes to the Terms of Reference and commented on the excellent work of the Working Groups. He outlined the benefit of the Working Groups and highlighted some positive outcomes that had come out of the discussions held in all three Working Group meetings. These included the Community Transport Toolkit which had been considered an example of good practice. The importance of member discussions on grant applications at the Children and Young People Working Group was noted.

A member referred to two Area Planning Working Groups, advising that he had not seen their Terms of Reference. He asked what the proposals were for spending the remaining Area Planning budget. He queried when the report on Bus Services would be considered by the Committee. In referring to the Terms of Reference for the Children and Young People Working Group, he requested that an addition be made as he thought the Working Group had the delegated power to award grants and this was not in the Terms of Reference. He asked about voting rights of officers on the Children and Young People Working Group given that it was a member Working Group.

The Area Manager clarified that decisions for grants under £5,000 were delegated to himself and not members of the Children and Young People Working Group, however, the Working Group’s discussions helped inform those decisions. It was noted that discussions were taking place amongst officers about Bus Services and a report would be presented to members once all due diligence had been completed. The Area Manager explained that it was essential to be prudent with the Area Planning budget so the correct projects were funded. He emphasised that the community team always endeavoured to develop the best projects for  ...  view the full minutes text for item 37.

38.

Highways programme Progress Report 20/21 pdf icon PDF 135 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Economy and Infrastructure.

 

This report presents the Devolved Highways Revenue, Devolved Highways Capital and Non-Devolved Capital budget reports combined with programme progress information.

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding the Highways Programme progress report 2020/21. An updated report which included an additional two recommendations had been circulated to members and published on the County Council’s website before the meeting.

 

The Network Engineer advised that the Senior Countryside Officer would be reporting on Countryside Access for this item.

 

The Network Engineer guided members through the appendices to the report in detail and highlighted a number of budget lines that he considered members would be particularly interested in. He reported on two overspends and highlighted a number of virements between budgets. He talked about various schemes deferred due to COVID 19 restrictions and identified the delivery dates for a selection of schemes.

 

The Senior Countryside Officer explained that the rights of way improvement programme had reduced due to the impact of COVID 19 restrictions on social distancing. Officers were restricted in some community work but all other programmes were being delivered. He reported that the parish programme was being delivered mainly in the Alston Parish where social distancing wasn’t so much of a problem. Detailed information was provided on the project work being undertaken with the North Pennines Area of Outstanding National Beauty (AONB) on Fellfoot Forward HLS. Work was programmed at Ainstable and Armathwaite, Kirkoswald, Alston Moor and Hunsonby. Members were informed of the successful work undertaken with the Ministry of Defence at Warcop on moving routes into safer areas where there were no live munitions.

 

In supporting the £20,000 virement to drain cleansing, a member asked for the Network Engineer’s view on how much he thought would need to be vired into the budget to have an adequate drain cleaning service especially for hilly areas in Eden. He asked about the speed limit reviews budget allocation. He queried whether more reviews could be undertaken if the budget was increased, was there enough staff to undertake the work and how much each review cost. He highlighted that local communities raised many concerns about speeding in their area.

 

The Network Engineer commented on the extra gully cleansing work that had already been completed as a result of the use of an additional gully cleansing machine provided following the virement of money from the Appleby Fair budget. He commented that ideally, a second gully cleansing machine would be beneficial due to the large number of gullies in Eden. He reported on the use of a new technological approach to gully cleansing using the KARBONTECH system to identify how often gullies would need cleansed. The Network Engineer undertook to inform members about how much an additional gully cleansing machine would cost. 

 

In response to the questions on the Speed Limit Reviews budget, the Traffic Management Team Leader considered that the £10,000 budget was adequate for the service to fulfil its role. He highlighted that it was important that the correct speed limits were in the right places and the responsibilities of Cumbria Police in enforcing speed limits  ...  view the full minutes text for item 38.

39.

DRAFT HIGHWAYS DEVOLVED CAPITAL PROGRAMME FOR EDEN 2021/22 pdf icon PDF 128 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Economy and Infrastructure.

 

This report sets out the proposed draft programme of works which it is anticipated can be delivered through the devolved Highways Capital funding available for 2021/22.  The proposed capital programme allocations are summarised in paragraph 4.3.1 and detailed in Appendices 1, 2, 3, 4 & 4(a) of the report.

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding the Draft Highways Devolved Capital Programme for Eden 2021/22. An updated Appendix 3  - Priority Assessed Footway Maintenance Schemes Programme had been circulated to members and published on the County Council’s website before the meeting. Thereport set out the proposed draft programme of works which it was anticipated could be delivered through the devolved Highways Capital funding available for 2021/22.  The proposed capital programme allocations were set out in detail in the report.

 

Members were reminded by the Chair that Appendix 3 to the report had been updated and that was the Appendix that the Local Committee would be considering. He advised that due to newly introduced permitting regulations for major works, the report was brought before members for consideration to the October meeting instead of the January meeting.

 

The Network Engineer explained the new permitting regulations and stated that  the final Programme would be brought to the December 2020 meeting for determination. He guided members through the full programme as outlined in the appendices to the report. He highlighted that the cut off lines on each programme could be moved up or down depending on the funding available. He informed members that Appendix 2 would be updated to reflect two electoral division errors (C3076 in 2 divisions mainly Kirkby Stephen running into Appleby and C3058 in Eden Lakes only – wrong division on original appendix). He drew members’ attention to Appendix 4a. There was £25,000 in this year’s Highways Transport Improvement budget which, with member’s approval could be used to pay for the improvements at U3183 Town End, Clifton and A592 at Hartsop Junction.

 

A member stated that she was happy to support the recommendations, subject to additional information being provided to members on the Countryside Access budget before the Programme was brought back for determination at the Local Committee’s meeting in December 2020. She wanted to better understand both the Countryside Access budget and what would be the impact of putting more money into the drainage budget. The Network Engineer advised that information would need to be sought from colleagues on the Countryside Access budget but he would be able to provide information on the impact of increasing the drain cleansing budget.

 

The Chair proposed that top two schemes in the Highways Transport Improvements budget (at U3183 at Town End, Clifton and A592 Hartsop Junction improvement) be funded from this year’s budget. This was seconded by the Vice Chair.

A member asked about the allocations for the Draft Highways Devolved Capital budget 2021/22 and whether the funding allocations were comparable to those in the current financial year. The Network Engineer confirmed that this was correct. The same member referred to the resurfacing of Salkeld Road, Penrith. She highlighted the weight and frequency of traffic using the road and queried whether new and innovative materials could be trialled on the road. The Network Engineer reported on the location of the road and on  ...  view the full minutes text for item 39.

40.

LOCAL COMMITTEE CHAIRS AND LEADERSHIP MINUTES pdf icon PDF 89 KB

To note the minutes of the Local Committee Chairs and Leadership meeting held on 14 September 2020.

Minutes:

The Chair presented the minutes of the Local Committee Chairs and Leadership meeting held on 14 September 2020.

 

RESOLVED  that, the minutes of the Local Committee Chairs and Leadership   meeting held on 14 September 2020 be noted.

41.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee

Minutes:

Updates were provided from Eden Local Committee representatives on the following outside bodies:

 

·         Mrs Bell gave an update on the Guilford Centre, Carlisle. A new Head Teacher had been appointed and Mrs Bell was confident in her abilities to undertake the role.

·         Mr Dew reported on 5 October 2020 meeting of the Health and Wellbeing Forum. There had been presentations  from the Department of Work and Pensions and an update on the Green Homes Grants scheme. An update on Eden’s response to the COVID 19 pandemic had been provided.

 

Mrs Bell referred to the presentations given at the Health and Wellbeing Forum and highlighted the importance of Health and Wellbeing work being reported in the Area Planning in Eden report to Committee. The Chair advised that this would be picked up in the Action Log.

42.

ACTION LOG pdf icon PDF 32 KB

To update Members on progress of Actions agreed from previous meetings.

 

Minutes:

Members considered the Action Log. Any actions in today’s meeting would be entered onto the Action Log for the next meeting.

 

It was agreed that the following be removed:

 

Item 3, Minute 23, Consideration of the constitution of the three Eden Local Committee working groups and their membership be considered at the 28 October meeting.

 

In relation to Item 5, Minute 23, (Officers prepare a report on how the Committee may support, both financially and by other means, bus services in Eden), Mrs Bell advised that discussions were underway which would hopefully allow this report to be considered at the 11 December 2020 meeting.

43.

DATE AND TIME OF NEXT MEETING

The next meeting will be held on 11 December 2020 at 10.30am

Minutes:

The next meeting of the Committee would be held on 11 December 2020 at 10.30am