Contact: Nicola Harrison Email: firstname.lastname@example.org
Roll Call and Apologies for Absence
To undertake the roll call and receive any apologies for absence
An apology for absence was received from Miss H Fearon.
DISCLOSURES OF INTEREST
Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises
1 Details of any employment, office, trade, profession or vocation carried on for profit or gain.
2 Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses. (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.
3 Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority
(a) Under which goods or services are to be provided or works are to be executed; and
(b) Which has not been fully discharged.
4 Details of any beneficial interest in land which is within the area of the authority.
5 Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer.
6 Details of any tenancy where (to your knowledge)
(a) The landlord is the authority; and
(b) The tenant is a body in which you have a beneficial interest.
7 Details of any beneficial interest in securities of a body where
(a) That body (to your knowledge) has a place of business or land in the area of the authority; and
(b) Either –
(i) The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.
In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.
A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).
There were no disclosures of Interest made at the meeting.
EXCLUSION OF PRESS AND PUBLIC
To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda
RESOLVED, that the press and public be not excluded from the meeting during consideration of any items of business on the Agenda.
There were no questions, petitions or statements at the time of despatch of Agenda
There were no public questions, petitions or statements made at the meeting.
To confirm as a correct record the Minutes of the meeting of the Local Committee held on 28 October 2020
Page 7- Officer attendance – Mr J Banks’ full name to be recorded.
Page 16, Minute 38 Highways Programme Progress Report 2020/21:
Resolution 2 add in ‘revenue’ between ‘approves’ and virement’
Resolution 3 add in ‘revenue’ between ‘approves’ and virement’
Resolution 3 add in ‘the 2020/2021’ between ‘from’ and ‘Appleby Fair Fund’
Resolution 4 add in in ‘revenue’ between ‘approves’ and virement’
RESOLVED, that subject to the corrections above, the minutes of the meeting held on 28 October 2020 be agreed as a correct record and signed by the Chair.
A member asked for clarification on the costs for extra staff to support an additional gully cleansing machine. The Local Area Network Manager advised that information circulated by the Network Engineer after the previous meeting included the costs for the vehicle and its operatives.
To receive a presentation from the Project Lead - Capital Programmes.
A presentation was delivered by the Project Lead - Capital Programmes on the DfT Road Safety Fund A592.
The presentation covered the following:
· The background
· A map showing the Road Assessment Programme Risk Rating
· Why the roads had been chosen
· The outcome
· Funding status
· What the measures were likely to include
· Next steps
· Officer contact details
After explaining that the vast majority of the A592 was in his division, a member stated that the road was of great concern to local residents, particularly in tourist areas. He considered that improved public transport could help with taking vehicular pressure off the road. He explained that residents living along the road were already tolerant of road closures but asked that adequate warnings of future road closures were given to residents and this included identifying where diversion roads were and what times roads would be closed.
The member and local residents welcomed that there would be a proactive approach to upgrading road safety measures. He asked that all resident suggestions for improvements were given due consideration. In terms of communication and in relation to the sub groups which would discuss proposals, the member queried the boundary of the group which bordered with South Lakeland and asked that it be reviewed. The member referred to challenging local weather conditions and highlighted that work could not always be undertaken in bad weather. He asked if the Government was aware that works could be delayed and queried how long the County Council could retain the funding for if there were delays, before it would have to be returned to the Government.
In terms of communication, the Project Lead - Capital Programmes advised that there was a communications plan in place using experience gained from another large project in the county. This would help with conveying information relating to disruption for example. With regard to the sub group boundary, the member’s point was taken on board and members were informed that all would receive the same information. It was noted that there was no time limit on spending the Fund and it had been recognised that all the work would not take place in one year.
A member thanked the officer for the presentation. He looked forward to working with officers on the part of the road which was in his division.
The Programme Lead informed members that the project would take a number of years to complete given the nature of the tourist area and weather conditions. He confirmed that there was no timescale on spending the money from the Fund. He referred to the views of Parish Councils and confirmed that they had all been logged and officers would take all responses into consideration.
RESOLVED, that the position be noted.
[Electoral Divisions: All]
To consider a report from the Executive Director – Corporate, Customer and Community Services.
The Area Manager’s report brings together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. This report provides Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.
A report was considered from the Executive Director – Corporate, Community and Customer Services regarding Area Planning in Eden. The report broughttogether information from across the community teams including community development and services as well as public health. The report provided Local Committeewith an update on the work of each area, identified activity against priorities, highlighted current issues and provided an overview of the budget position.
The Area Manager presented the report, drawing members’ attention to the COVID 19 response and recovery in Eden. He was pleased to report that the work of the team and partners in terms of supporting the community remained effective and strong. He welcomed that since the publication of the report, the rate of infection had dropped significantly and was below the regional and national average. Requests for help to the County Council support line had reduced in number so it seemed that local residents were managing well during the pandemic restrictions.
The Area Manager advised on the COVID 19 Winter Support Grant which would give food vouchers to households in receipt of free school meals. Utilities support would be available through the Citizens Advice Bureau. The team was in discussion with partners about how to spend an allocation of £21,0000 to support local need for food, utilities and essentials. The Chair and Area Manager had recently raised this issue with Eden District Council and it was keen to collaborate with the County Council on this.
Members were informed about how COVID 19 activity was transitioning into area planning work. Members’ attention was drawn to work being driven by Penrith Town Council to maximise the opportunities for the arts and cultural sector in Penrith. Members were asked to nominate a member to sit on the Penrith Town Council Cultural Strategy Focus Group which was the group undertaking this work. All Penrith local members would be updated on this work going forward. The work undertaken to date was outlined for members.
The Area Manager referred to wider action planning work being undertaken in Eden and made a request for £2,500 each for area planning groups in Alston Appleby, Kirkby Stephen and Penrith. This money would help with achieving any short term priorities. He proposed that he, in liaison with the Local Member approved this funding. He highlighted that once other areas were in a similar area planning position, the same levels of funding would be requested.
Members’ attention was drawn to the Local Committee’s working groups and committee issues. The Area Manager commented on the time pressures on members and officers and proposed that the number of public meetings be reduced from eight to six per year. He was comfortable that Executive business could be conducted at six meetings per year.
In terms of public health, members were advised about an officer who had been appointed on a temporary basis to replace the current Public Health Locality Manager.
After stating his support for 2 fewer meetings per year, a member referred to the unallocated ... view the full minutes text for item 50.
[Electoral Divisions: All]
To consider a report from the Executive Director – Economy and Infrastructure.
This report presents the Devolved Capital Programme 2021/2022.
A report was considered from the Executive Director – Economy and Infrastructure regarding the Highways Devolved Capital Programme for Eden 2021/22. The report set out the proposed programme of works which it was anticipated could be delivered through the devolved highways capital funding expected to be available for 2021/22. The proposed capital programme allocations were summarised in paragraph 4.3.1 and detailed in Appendices 1, 2, 3, 4 & 4(a) of the report.
The Local Area Network Manager guided members through the report advising that the report had been considered by members in draft at the previous meeting. He highlighted some changes in budget allocations since the last meeting. Information on the current financial year’s budget allocations had been included so members could make a comparison with what was proposed for 2021/22. An additional budget line had been added in for reported defects which members were asked to note.
Members were informed that spend against the Reported Defects budget line had been assessed and a financial forecast as to what the likely spend would be at the end of this financial year had been undertaken. This confirmed there would likely be a reduced spend against this year’s budget heading therefore there would be less allocated for next financial year. This had helped demonstrate successful highway asset management in Eden as less money was being spent on repairing highway defects. Less reported defects were partly due to an increase in planned repairs and additional monies being spent on the highways asset in Eden.
Additional money was being spent on priority carriageway and drainage schemes and members were informed about the money being spent on surface treatment beds. Members were guided through the Appendices to the report which outlined the budget allocations for the Devolved Highways Capital Programme 2021/22 which covered the various schemes in Eden including carriageway and drainage schemes and footway maintenance schemes.
Members’ attention was drawn to a scheme that would be adjusted at Grassgill Cross Roads to B6259 via Little Musgrave and a number of reserve schemes which would be funded in the next financial year should additional monies be received.
A member raised that the Askham to Barton Road had again deteriorated and asked that the road be added to the list for surface treatment. After being asked for clarification by the member, the Local Area Network Manager explained what ‘haunching’ was. The member hoped that in relation to 20mph speed limits, Penruddick and Patterdale Schools had been considered for traffic calming measures. The member questioned if the reduced allocation of funding for reported defects: planned works programme budget line was COVID 19 related. The member asked for clarification after the meeting about the road where works would be undertaken at Bolton Mill. He hoped that funding had been allocated for works in the Howtown Road area for yellow lines. Queries relating to the member’s division would be answered after the meeting.The Local Area Network Manager explained how the two COVID 19 related lockdown periods ... view the full minutes text for item 51.
UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES
To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee
Mr Dew gave an update on the following:
The MASCG Group had met on 23 November 2020. The 2021 Appleby Horse Fair had been discussed. Amendments to the TROs that would have taken place in 2020 but would now take place in 2021 should the Fair go ahead were considered. Representation on the MASCG Group had been considered. Mr Dew had been assured that the level of policing in 2021 would be the same as that in 2019.
Mr Dew had attended the Eden Health and Wellbeing Forum on 10 December 2020 where there had been a COVID 19 update, a presentation on suicide in Eden and the setting up of the Youth Hub in Penrith in 2021. Information had been presented on the Green Homes grants scheme and Active Cumbria.
A member welcomed that the Police were contacting the wider Traveller community and would appreciate further information on the progress made. The member asked for information on the actions taken by and the progress that had been made by the Eden Health and Wellbeing Forum.
To update Members on progress of Actions agreed from previous meetings.
Members reviewed the Action Log and were given an update by the Area Manager. Only the report on bus services in Eden remained a live issue on the Action Log with everything else being subsumed into ‘business as usual’. It was suggested that everything else be removed from the Action Log.
A member referred to the invitation to the Leader and Chief Executive to Local Committee meetings asking what the purpose of this was. The Area Manager outlined what members would expect from their visits to Local Committee meetings.
A member asked that additional Highways communications which she raised earlier in the meeting be added as an Action on the Action Log.
RESOLVED, that the Action Log be updated by the Senior Democratic Services Officer.
DATE and TIME OF NEXT MEETING
The next meeting will be held on 20 January 2021 at 10.30am.
The next meeting of the Committee would be held on 20 January 2021 at 10.30am.