Agenda and minutes

County Council Local Committee for Eden - Thursday, 29th July, 2021 10.30 am

Venue: Penrith Rugby Club, Penrith, CA11 8RQ

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

1.

Election of Chair

To elect a Chair for the ensuing year.

Minutes:

Councillor Phil Dew was elected Chair of the Committee for the ensuing year.

2.

Election of Vice Chair

To elect a Vice Chair for the ensuing year.

Minutes:

Councillor David Whipp was elected Vice Chair for the ensuing year.

3.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

Minutes:

Apologies for absence were received from Mrs Bell, Mr Connell, Ms Driver and Mr Hughes.

4.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

No disclosures of interest were made at the meeting.

5.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda

Minutes:

RESOLVED        that, the press and public not be excluded from the meeting during consideration of any items of business on the Agenda.

 

6.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch of Agenda

 

 

Minutes:

There was no public participation at the meeting.

7.

MINUTES pdf icon PDF 348 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 23 March 2021

 

Minutes:

Page 1. Second line, add in ‘meeting held virtually on Teams’.

 

RESOLVED that, subject to the correction above, the minutes of the meeting held on 23 March 2021 were agreed as a correct record.

 

8.

Area Planning in Eden pdf icon PDF 427 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services

 

This report provides Local Committeewith an update on the work of each area, identified activity againstpriorities, highlights current issues and provides an overview of thebudget position.

Additional documents:

Minutes:

A report was considered from the Executive Director - Corporate, Customer and Community Services regarding Area Planning in Eden. The report brought together information from across the community teams including community development and services as well as public health. The report provided the Local Committee with an update on the work of each area, identified activity against priorities, highlighted current issues and provided an overview of the budget position.

The Area Manager guided members through the work of the team as outlined in the report. Members were informed of what the 3 allocations of the Contain Outbreak Management Fund (COMF) would be used for. A grant fund had been set up for the harnessing local capacity work stream and improving outdoor spaces allocations. Grant applications were being accepted for this funding and the Local Committee would be updated on these in due course. With regard to the £200,000 for the Improving outdoor spaces (improve local areas and encourage participation) work stream, members were informed why the Dufton Gyhll scheme would no longer be supported. It was highlighted that the Penrith Orbital Walk would require a significant amount of partnership working.

The Community Development Officer talked about the 0-19 services strategic project for 2021/2022 and guided members through the application. She explained that physical activity in young people declined when they were of secondary school age. She explained how the ‘Activate Through Movement’ pilot project would support activity in inactive children in secondary schools. One of the many benefits of the strategic project would be to link with the Young Leaders programme. The many benefits of the project were reported to members.

After a member asked if all schemes listed in the report would make up the £200,000 COMF allocation, the Area Manager advised that current costings were indicative and the budget would be managed to ensure that it was spent within the stipulated time constraints.

A member offered her support for the strategic project and urged that there was no overlap or duplication of the work already taking place. She highlighted that it had emerged from the work undertaken with Eden Youth Council that some young people were unaware of the link between physical activity and their wellbeing. She noted that helping young people feel better did not always have to be resource intensive. The member welcomed that the pilot would support young people not traditionally involved in sport and hoped that there would be a mechanism to roll the pilot out across the whole of Eden.

The Chair considered that this was a ground breaking project and could be a model to be used in other areas. He referenced the success of other projects in Eden including the ‘Funky Foods’ project, adding that a lot of excellent work had been undertaken with a limited budget.

The Chair expressed his sadness at the death of Becky Underwood from Active Cumbria. He talked about the excellent work she had undertaken in improving activity in schools.

The Community Development Officer was thanked  ...  view the full minutes text for item 8.

9.

2020/21 HIGHWAYS BUDGET/PROGRAMME OUTTURN REPORT pdf icon PDF 376 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Economy and Infrastructure

 

This report provides Local Committeewith an update on the Devolved and Non-Devolved budget for 20/21

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding the 2020/21 Highways Budget/Programme Outturn Report. The report presented the Devolved Highways Revenue, Highways Revenue, Devolved Capital and Non-Devolved Capital Budget outturn information, as detailed in the appendices attached to the report.

The Commercial and Adoptions Manager presented the budgets to members. He stated that the last year had been challenging for all. There had been a large budget available in Eden and the Highways Team had made a tremendous effort to ensure works were completed.

The Chair thanked the Highways Team for their hard work and their great achievements under difficult circumstances and asked that the Local Committee’s thanks were conveyed to the Team.

This was the first face to face meeting of the Local Committee since the beginning of the COVID 19 pandemic in March 2019. A member thanked the Democratic Services and Community Teams for the work they had undertaken to ensure that governance and the democratic process was carried out effectively when the County Council’s Committee meetings moved online.

A member stated that given the pressures of the previous sixteen months, it was a good outturn report. She asked about the status of the Pothole Fund and, referring to the slight overspend in the Devolved Revenue Budget, queried why the Operational Highways Team budget was overspent given the restrictions in people’s movements. 

The Commercial and Adoptions Manager explained that it was his understanding that the Pothole Fund could be carried forward but that the Local Area Network Manager would provide a comprehensive response in his report to the next meeting of the Local Committee. In terms of the Devolved Highway Revenue Budget overspend, the Commercial and Adoptions Manager explained that the reporting of defects had reduced during the initial COVID 19 lockdown period last year, but once people started using the highway network again, the number of reported highway defects increased significantly, and the Highways delivery team had to deal with a large backlog of work.

The Chair proposed that the report be noted. This was agreed by assent of the Committee.

RESOLVED that, the Local Committee note the report.

10.

Local Committee Chairs and Leadership pdf icon PDF 230 KB

To receive the Minutes of the meeting of Local Committee Chairs and Leadership held on 27 April 2021.

Minutes:

The Chair presented the minutes of the meeting of the Local Committee Chairs and Leadership held on 27 April 2021.

 

There were no questions on the business that had been conducted at the meeting.

 

RESOLVED that, the minutes of the Local Committee Chairs and Leadership meeting held on 27 April 2021 be noted.

11.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee

Minutes:

An update was given on Outside Bodies:

 

Mr Dew talked about his involvement in meetings of the MASCG. Appleby Horse Fair had not taken place in June 2021 but would be held 12-15 August. The view of the MASCG was that holding the Fair on specific dates was better than people arriving ad hoc to Appleby. The police and the MASCG had been holding community meetingsso the public could raise any issues relating to the Fair.

 

Mr Dew drew attention to the work of the Health and Wellbeing Forum. He welcomed the report of business conducted at its recent meetings as outlined in the Area Planning in Eden report (at 4.36and Appendix N of the report).

 

As Children’s Champion, Mr Dew reported that at a meeting held on 30 April 2021 the Terms of Reference for the Children’s Champion role had been discussed.

 

Mr Dew reported on the business conducted at the meeting of the Holehird Trust on 8 July 2021.

 

Mr Dew would be attending a meeting of the Eden Youth Council on 5 August 2021 to discuss thepromotional video currently being made.

 

The Development Officer - Active Cumbria advised that he had been working with 20 Care Leavers to obtain their opinions on physical activity requirements.

12.

ACTION LOG pdf icon PDF 6 KB

To update Members on progress of Actions agreed from previous meetings.

 

Minutes:

Members reviewed the Action Log.

 

The only action on the Action Log was removed following an update from the Traffic Management Team Leader (Eden) on whether Askham Bridge in Penrith would be strengthened. She advised that there were no plans to strengthen the bridge as doing this would not affect collisions in any way.

 

RESOLVED that, Action 1 be removed from the Action Log.

13.

PRESENTATION: A592 Safer Roads

To receive a presentation from the Project Lead, Capital Programmes

Minutes:

A presentation was given by the Project Lead, Capital Programmes regarding A592 Safer Roads. The presentation covered the following:

 

·         Brief Overview

·         Types of safety feature

·         Physical works

·         Traffic management

·         Public engagement

·         Stybarrow Crag

·         Where to find information

·         Contact details

 

Members were informed by the Project Lead, Capital Programmes that the £7.4m funding had now been received by the County Council. The types of barriers to be used in the different locations along the route were shown and their features explained. Highlighted for members were the new types of surfacing, traffic calming measures and junction improvements.

 

A member asked for further details about Stybarrow Crag. The Project Lead, Capital Programmes reported on the work of a Consultant who had identified a number of options for the location which ranged from basic to detailed solutions. Members were informed about the ecologically sensitive nature of the area adding that if detailed solutions were chosen then there would be discussions with partners on how to deal with their impact on surrounding flora and fauna.

 

The same member, very familiar with the area highlighted that pedestrians walked on the road and requested the Killed and Seriously Injured (KSI) statistics for the road. She wanted to know if the KSI statistics reflected the perception of some people - that the road was dangerous. She did not want the area to be blighted by unnecessary changes to the road as it could deter tourists and detract from the beauty of the location. In highlighting that the DfT had not deemed the location to be a safety issue, the Project Lead, Capital Programmes stated that road safety improvements were based on KSI data. She noted that every stakeholder consulted had raised Stybarrow Crag in their responses as a safety issue. She concurred that visual impact was of great importance.

 

Miss Fearon, as the Local Committee’s representative on the Eden CRASH Group, offered her support and requested the KSI data for the A592 at Stybarrow Crag.

 

Members were informed that the work would commence in road surfacing in September 2001 and members would be kept informed of progress.

 

The Chair thanked the Project Lead, Capital Programmes for her presentation.

 

RESOLVED that, Miss Fearon be provided with KSI data for the A592 at Stybarrow Crag.

14.

PRESENTATION: ACTIVE CUMBRIA pdf icon PDF 4 MB

To receive a presentation from the Development Officer for Eden - Active Cumbria

Additional documents:

Minutes:

A presentation was given by the Development Officer for Eden – Active Cumbria. The presentation covered the following:

 

·         Why physical activity?

·         Context – Active Cumbria

·         The local picture – the challenge for Eden

·         Five Year Plan 2021-2026

·         5 Year Plan – Outcomes

·         Local delivery

·         Our priorities across the life course

·         Priority places

·         National Funded Programmes, Services and Events

·         How can you help?

 

The Chair welcomed that the Development Officer for Eden – Active Cumbria would be working with the Children and Young People’s Working Group.

 

During the presentation, Active Cumbria’s Vision, who was in the Active Cumbria Team and the 5 Year Plan outcomes were highlighted.  Since the COVID 19 pandemic and related lockdown periods, many people had realised that physical activity was essential for their wellbeing. Members were presented with the local picture for Eden, including the challenges but it was positive to note that Eden, as a district, was quite active. It was reported that ‘Active Start’ had been rolled out in Copeland and this would likely be rolled out across the whole county with the Development Officer for Eden – Active Cumbria working on the roll out in Eden. Members were informed that although there were four priority places identified, if there were groups in other areas, they would also be supported.

 

The Development Officer for Eden – Active Cumbria reported on the different streams of funding that were available. This included funding for equipment and staff for those groups who had lost revenue during the COVID 19 pandemic. Locally funded ‘Park Play’ activities were explained. The Development Officer for Eden – Active Cumbria explained how this would be explored with a number of Groups across Eden. Members were encouraged to let the Development Officer for Eden – Active Cumbria know of any groups that needed support with physical activity and health and wellbeing.

 

The Development Officer for Eden – Active Cumbria showed the Local Committee how to use the ‘Active Lives’ online tool.

 

The Chair offered the support of the Local Committee to the Development Officer for Eden – Active Cumbria and looked forward to establishing a positive working relationship with him.

 

The Community Development Officer asked how ‘Park Play’ had been promoted and whether groups in Eden had been approached. The Development Officer for Eden – Active Cumbria explained that it was still in its early stages but that his intention was to work with officers to ascertain which groups would require this support.

 

A member welcomed that the Active Cumbria’s 5 Year Plan meshed together perfectly with the Committee’s strategic project and that both their aims and objectives were closely aligned. The Development Officer for Eden – Active Cumbria commented on the learning which had been taken on board from previous projects regarding raising activity levels and other associated behavioural changes.

 

The same member expressed that people now recognised how important physical activity was. This was because their physical movements had been restricted during the COVID 19 pandemic and associated lockdown periods.

 

In reference  ...  view the full minutes text for item 14.

15.

DATE & TIME OF NEXT MEETING

The next meeting will be held on 30 September 2021 at 10.30am

Minutes:

The next meeting of the Committee would be held on 30 September 2021 at 10.30am