Agenda and draft minutes

County Council Local Committee for Eden
Friday, 20th April, 2018 10.30 am

Venue: The Control Room, Cumbria Fire & Rescue Service HQ, Penrith

Contact: Stewart Consterdine  Email: stewart.consterdine@cumbria.gov.uk

Items
No. Item

1.

ELECTION OF CHAIR

To elect a Chair for the forthcoming year. 

 

Minutes:

RESOLVED that, Councillor David  Whipp be elected as Chair for the forthcoming year.  All thanked Councillor David Whipp for his leadership role in the previous year.

 

2.

ELECTION OF VICE CHAIR

To elect a Vice Chair for the forthcoming year. 

 

Minutes:

RESOLVED that, Councillor Phil Dew be elected as Vice Chair for the forthcoming year.  All thanked Councillor Tom Wentworth-Waites for the previous year as Vice-Chair.

 

3.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Councillor Patricia Bell.

 

4.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for       profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                   interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the         area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

Councillor David Whipp disclosed that he is a Councillor on Penrith Town Council and will not comment on item 9, Community Asset Transfer.

 

5.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda.

 

Minutes:

RESOLVED,       that the press and public be not excluded from the meeting during consideration of any items of business on the Agenda.

 

6.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch

 

Minutes:

There was no participation at this meeting..

 

7.

MINUTES pdf icon PDF 100 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 15 March 2018.

 

Minutes:

Item 84

 

First Line item 70 should read paragraph 9

 

Third line item 74 resolution should read That the Draft Highways Non-Devolved Capital programme in Eden for 2018/19 be noted as detailed in the report and in the attached Appendices 1, 2 3 and 4.”

Item 85 paragraph 3 should read “ 8 in the North and 7 in the South”.

Item 86 second paragraph should read “ Parish councils maintained some footway lighting in villages and rural areas”.

Item 89  paragraph 5 should read “disadvantaged with regards to revenue funding”.

Item 90 Paragraph 2 should read “Design Team Costs £6000”

Item 90 paragraph 5 should read “ the whole Traffic Management Cost of the event”.

 

RESOLVED that the minutes of the meeting held on 15 March 2018 were agreed as a correct record, subject to the corrections above, and signed by the Chair.

 

8.

APPRENTICESHIP LEVY pdf icon PDF 135 KB

[ Electoral Divisions All Eden]

 

Paper by Amanda Towers, Senior Manager Learning and Skills.

 

This report follows on from the report to the Local Chairs and Leadership meeting of 10th November 2017, at which a commitment was made to update Local Committees on the Council’s progress in implementing the apprenticeship levy and meeting the public sector targets for 2017/18.

 

Minutes:

Amanda Towers, Senior Manager, Learning and Skills presented the report.

 

The report followed, a commitment made at Local Chairs and Leadership meeting of 10th November 2017 to update Local Committees on the Council’s progress in implementing the apprenticeship levy and meeting the public sector targets for 2017/18.

The outcomes achieved during the first year of the Government’s levy and public sector targets were detailed within the report, along with an outline of plans for year two.

The Enterprise Act 2016 included a range of measures to reform the national approach to Apprenticeships and introduced annual targets for the number of apprenticeships in public sector bodies in England. Local Committee Chairs and Leadership received reports in January and November 2017 which provided information ahead of the introduction of these national reforms and the duties and targets such reforms would place on the County Council. The purpose of the report was to update Eden Local Committee on the steps taken to implement the reforms and to report on progress against our targets.

 

Amanda Towers, Senior Manager, Learning and Skills advised that there are 10 Cumbria County Council apprenticeships within the Eden area of which 6 are existing staff and a further 4 that have been newly recruited. There are 8 vacancies available with in Eden this year in a number of roles.

 

She mentioned that the challenge has been obtaining applications within the Eden area and asked members to support the apprenticeship campaign wherever possible.

 

A question was asked about the lack of applications within Eden and whether this was due to a reduction in careers advice within schools.

 

The Senior Manager, Learning and Skills explained that the apprenticeship team do work with the schools and with the Local Enterprise Partnership (LEP) to promote the apprenticeship scheme within Cumbria County Council. The team attended school career days, use social media channels, advertise on the County Council website and work with INSPIRE.  Existing apprentices are used as role models. County Council staff are encouraged to promote the apprenticeship scheme. The team also work closely with the Children Looked After team where County Council apprenticeships are also promoted.

 

Various suggestions were made on how to promote the apprenticeship scheme and the Senior Manager, Learning and Skills, asked members to send these suggestions to her for further investigation.

 

A further question was asked with regards to the rural nature of the Eden area and the problems with public transport to attend training. It was understood that some travel costs are reimbursed but attending training events can be difficult to attend due to transport problems. Members asked if there was a possibility of having training provided in more local locations.

 

The Senior Manager, Learning and Skills explained that transport was a challenge due to the financial aspect. It was mandatory for apprentices to attend 1 day of training per week. This issue was recognised nationally and work was on going to resolve. This was the first year of the levy and as things progress there  ...  view the full minutes text for item 8.

9.

COMMUNITY ASSET TRANSFER - LAND AT THACKA BECK, PENRITH pdf icon PDF 254 KB

[ Electoral Divisions Penrith East]

 

Paper by Tracey Moran, Community Development Officer.

 

This report informs members of an Expression of Interest form and a Business Case application from Penrith Town Council for a Community Asset Transfer to it by way of a disposal at under market value to a Partnership Organisation of the land at Thacka Beck, Penrith

 

Minutes:

The report was presented by Tracey Moran, Community Development Officer.

 

The report informed members of an Expression of Interest form and a Business Case application from Penrith Town Council for a Community Asset Transfer to it by way of a disposal at under market value to a Partnership Organisation of the land at Thacka Beck, Penrith shown edged red on the plan at Appendix 1 of the report.

In 2017 Cumbria County Council put Carleton farm in Penrith up for sale.  Part of the property was for a field used for grazing.

County Councillor Patricia Bell approached Penrith Town Council and asked them to consider applying for an asset transfer of the land at Thacka Beck, Penrith as the land was used by residents for recreational activities such as dog walking and as an area to play.

Penrith Town Council entered an expression of interest with the County Council for the land in April 2017. The expression of interest was accepted by the Senior Management Property team and Penrith Town Council was invited to submit a business plan and case for the assert transfer.   

Penrith Town Council agreed its business case and plan for the asset transfer of the field at a meeting on 26 February 2018 and submitted this to Cumbria County Council on 16 March 2018.

The members of Eden Local Committee were asked to note the request from Penrith Town Council for a Community Asset Transfer of the land at Thacka Beck, Penrith and also were asked to for their views regarding the request.

A question was asked on what the basis for the transfer was.

The Community Development Officer. Explained that to date Cumbria County Council had transferred all previous Community Asset Transfers on a Freehold basis, and this would be the preference for this transfer also..

A further question was asked that if this land was green open space why is there a need to take this course of action.

The Community Development Officer explained that this land has not been designated as green open space. The County Council has sold a farm, Carleton Farm, and this parcel of land was formed part of the farm. This land was not included in the sale at the request of Penrith Town Council and the local County Councillor as it had been identified as a possible Community Asset Transfer..

In discussions all members thought it was good to see open spaces as an asset for the local community and the application was well supported.

RESOLVED that the request from Penrith Town Council for a Community Asset Transfer to it of the land at Thacka Beck, Penrith be noted.

10.

Local Committee Devolved Communities Budget 2018/19 - Proposed Allocations pdf icon PDF 116 KB

[Electoral Divisions: All Eden]

 

To consider a report by the Corporate Director – Health, Care and Community Services (copy enclosed).

 

This report outlines proposals, following a Local Committee seminar on 27 March 2018, to manage the communities budget during this year.

 

Additional documents:

Minutes:

The report was presented by Jackie Dodd, Public Health Locality Manager Eden.

 

Within the agreed 2018/19 Council Budget the devolved allocations for Eden Local Committee had also been detailed. The report outlined proposals, following a Local Committee seminar on 27 March 2018, to manage the communities’ budget during this year.

The Eden Local Committee was asked to agree the following allocations:-:

1.    An amount of £24,021 be allocated to General Provision from the Local Committee base budget.

2.    An amount of £18,000 be allocated to Community Grants from the Local Committee base budget.

3.    An amount of £29,990 be allocated to 0-19 Grants from the Local Committee base budget.

4.    An amount of £10,000 be allocated to 0-19 strategic development from the Local Committee base budget.

Also the Committee were asked to note the decision by Council to allocate:

1.    An amount of £17,016 towards 11-19 Universal Services from the Local Committee base budget.

2.    An amount of £9,696 to the School Crossing Patrol Service Agreement as set out at Appendix B of the report from the Local Committee base budget.

3.    An amount of £34,870 towards the Money Advice contract from the Local Committee base budget

RESOLVED that the following allocations be agreed:-

 

1.    an amount of £24,021 be allocated to General Provision from the Local Committee base budget.

2.    an amount of £18,000 be allocated to Community Grants from the Local Committee base budget.

3.    an amount of £29,990 be allocated to 0-19 Grants from the Local Committee base budget.

4.    an amount of £10,000 be allocated to 0-19 strategic development from the Local Committee base budget.

RESOLVED that the following decision by Council to allocate be noted:-

 

1.    an amount of £17,016 towards 11-19 Universal Services from the Local Committee base budget.

2.    an amount of £9,696 to the School Crossing Patrol Service Agreement from the Local Committee base budget.

3.    an amount of £34,870 towards the Money Advice contract from the Local Committee base budget

 

11.

2018/19 COMMUNITIES MONITORING AND UPDATE REPORT pdf icon PDF 107 KB

[Electoral Divisions: All Eden]

 

To consider a report by the Corporate Director – Health, Care and Community Services (copy enclosed).

 

This report presents the actual expenditure and commitments recorded against the Eden Local Committee Communities Budget as at 1 April 2018  and provides the Local Committee with an update on the activity of the Eden Community Services Team.

 

 

Additional documents:

Minutes:

This report was presented by Jackie Dodd, Public Health Locality Manager Eden.

 

The report presented the actual expenditure and commitments recorded against the Eden Local Committee Communities Budget as at 31 March 2018 and provided the Local Committee with an update on the activity of Eden Community Development Team.

The Public Health Locality Manager Eden gave an update on the meeting of Eden Association of Local Councils (EALC) which was held earlier this week. The theme was Stronger Communities which saw the launch of three new grant opportunities for Parish councils and local communities.   Funding is available for communities to establish a Good Neigbhour Scheme, to set up social dining/lunch clubs and for parish councils to update their websites with local clubs and activities.

Councillor Phil Dew raised a concern in respect of items 4.6 and 4.7 of the report that during the recent heavy snow falls there had been numerous blockages on side roads. Traffic that avoided the closed main roads tried to use these side roads as a diversion and became stuck. It was recognised that the law determines road closures and that local communities are unable to take this action.

Many farmers and construction companies helped in clearing roads to open them up for remote communities. There was no automatic public liability insurance for them in the event they caused injury or damage to third parties.

The member suggested that there should be some method of covering these aspects.

The Chair agreed that he would take these suggestions to the Highways Improvement Board.

Meetings are being held to discuss the lessons learned following the snow storm. Members are welcome to feed back to Councillor Claire Driver which will be reported to the relevant meeting  for consideration.

RESOLVED that:-

  • the budget allocations for 2017-18 and the commitments and expenditure recorded to date be noted.
  • the provisional unallocated resources in the 2017/18 Communities Revenue Budget of £3,245 as at 31 March 2018 be noted.
  • the area planning update included in the paper be noted.

 

12.

LA GOVERNOR APPOINTMENTS pdf icon PDF 39 KB

To receive a report from the Corporate Director – Health, Care and Community Services (copy enclosed)

 

A schedule of recommendations for local authority governor appointments to schools in Eden.

 

Minutes:

This report was presented by Councillor David Whipp, to appoint governors to schools in the Eden Area.

RESOLVED, that subject to nominated persons approval the following be nominated to serve as Governors.

SCHEDULE OF NOMINATIONS

 

 

STATUS AND NAME

OF SCHOOL

 

 

 

NO OF LA

GOVERNORS

TO BE

APPOINTED

 

NOMINATIONS

 

NOMINATED BY

Alston Moor Federation

1

Ian Grey

Little Gill Cottage

Ashgill

Alston

CA9 3HB

Cllr Driver

 

Long Marton School

1

Sarah Golding

The Yews

Long Marton

Appleby-in-Westmorland

CA16 6BJ

School/Cllr Connell

 

13.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee.

 

Minutes:

Casualty Reduction and Safer Highways Group (CRASH Cumbria)

 

Councillor Helen Fearon and Mr K Crawley, Traffic Management Team Leader, attended a recent meeting of CRASH.

 

CRASH meets to discuss various highways issues and accidents.

 

There were 10 issues and accidents in the Eden area all of which are being investigated.

 

Highways Working Party.

 

Councillor Andrew Connell attended a recent meeting of the Highways Working Party. At the meeting the traffic management plan was finalised for the Appleby Fair and there are to be some fencing issues which are being considered.

 

Children and Young People Working Group.

 

Councillor Phil Dew reported back on the first meeting of the Children and Young People Working Group held earlier this week.

 

The terms of reference for the group were agreed and various 0-19 grants were considered; recommendations will be brought to the next Local Committee.

 

14.

ACTION LOG pdf icon PDF 16 KB

To update Members on progress of Actions agreed from previous meetings.

 

Minutes:

The Committee were updated on actions from previous meetings.

 

15.

DATE & TIME OF NEXT MEETING

The next meeting will be held on 12 June 2018 at 10.30 pm at the Control Room, Fire and Rescue HQ, Penrith.

 

Minutes:

The next meeting will be held on 12 June 2018 at 10.30 pm at the Control Room, Fire and Rescue HQ, Penrith.