Agenda and minutes

County Council Local Committee for Eden
Monday, 30th July, 2018 10.30 am

Venue: Penrith

Contact: Jackie Currie  Email: jackie.currie@cumbria.gov.uk

Items
No. Item

28.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

Minutes:

Apologies for absence were received from Mr P Dew and Miss HJ Fearon.

 

29.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest on this occasion.

 

30.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda

Minutes:

RESOLVED,       that the press and public be not excluded from the meeting during consideration of any items of business on the Agenda.

 

31.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch

 

 

Minutes:

There were no public questions, petitions or statements made at this meeting.

 

32.

MINUTES pdf icon PDF 85 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on Tuesday 12 June 2018 (copy enclosed)

 

 

Minutes:

RESOLVED that,     the minutes of the meeting held on 12 June 2018 were agreed as a correct record and signed by the Chair.

 

 

33.

PRESENTATION - UPDATE FROM HIGHWAYS ENGLAND A66 MAINTENANCE WORKS

To receive a presentation from Highways England

 

Minutes:

Members received a presentation from Steve Mason, Project Manager from Highways England on the A66 Low Moor to Kirkby Thore Full Closure report.

 

Members were delighted to hear of the progress with this project and wished the Project Manager with every success for the implementation of this.  They were impressed both with the level of detail and the plans for keeping the public informed of the diversions.

 

The Project Manager then gave the members a brief presentation on future plans to use a product called Winterpave an asphalt anti freeze.  This would be piloted on one of the roads in the Eden Local Committee area.

 

The Chair thanked Mr Mason for his informative presentation.   

 

34.

PRESENTATION - COUNTRYSIDE ACCESS

To receive a presentation from the Countryside Access Officer

 

Minutes:

Members received a presentation from Mr Dave Gibson, the Senior Countryside Officer on countryside access, which covered the following:-

 

·      Public Rights of Way

·      The Resources

·      Visitors

·      Storm Desmond

·      Rights of Way Improvements

·      Survey Programme

·      Bridges and Structures

 

The Chair thanked the Senior Countryside Officer for his presentation.

 

 

35.

PARKING SERVICES UPDATE pdf icon PDF 108 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Economy and Infrastructure (copy enclosed)

 

This report provides an update to Members on the enforcement of on -street parking in the Eden Local Committee area.  It also includes the Parking Services Annual Report 2017/18.

 

Additional documents:

Minutes:

Members had before them a report from the Executive Director – Economy and Highways, which updated them on the enforcement of on-street parking in the Eden Local Committee area.  The report also included the Parking Services Annual Report 2017/18.

 

The Committee were informed that a total of 2,766 Penalty Charge Notices had been issued for on-street parking contraventions in the Eden locality during 2017/18 and a monthly breakdown of this total was provided.  It was noted that in 2016/17 a total of 2,622 Penalty Charge Notices were issued across the same area.

 

Members also noted that in the first three months of 2018/19 a total of 690 Penalty Charge Notices had been issued for on-street parking contraventions in the Eden locality.

 

Members were informed that Civil Enforcement Officers had visited a number of areas across the locality to carry out enforcement and educational patrols which had been well received by schools, parents and the wider community.  It was explained that the Team aimed to carry our regular visits to schools across the area, both proactively and reactively, and the initiative would be repeated throughout the academic year at both the start and finish of the school day.

 

During the course of discussion a number of members raised concerns regarding issues in their divisions which would be investigated further.  All members were encouraged to contact the Parking Enforcement Team with any further problems.

 

The Team continued to issue PCNs relating to the misuse of Blue Badges and report instances of abuse of the process to the Blue Badge Team which sits in the Council’s Service Centre. The Parking Team Leader had been tasked with organising a number of multi-agency initiatives across the locality to deal with Blue Badge abuse.

 

One of the members asked for more detail about the abuse of blue badges.  The Parking Manager advised that the misuse of blue badges covered issues such as:-

 

·      Using someone else’s blue badge

·      Using expired blue badges

·      Using a blue badge belonging to someone deceased

·      Using a blue badge in a location where blue badges are not allowed

 

The Team undertook enforcement of Eden District Council’s off-street car parks across the district under the provisions of a service contract. The Service’s office-based staff processed payments and appeals for the PCNs issued and also dealt with customer queries. The Parking Team Leader and Parking Manager had regular dialogue with officers from Eden District Council to further enhance the quality of service provided.

 

From mid-March 2018 the issuing of on-street parking permits for the Eden locality migrated to the Chipside case management system. This change moved the Eden locality on to the same database as the remainder of the county and enabled permits to be issued on hologram stationery. The database also integrated with the CEO’s handheld computers, which would assist in improving parking enforcement and provision across the district. A zone by zone renewal of on-street parking permits across the district had also commenced which would assist in ensuring that permits were only  ...  view the full minutes text for item 35.

36.

2018/19 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT pdf icon PDF 96 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Economy and Infrastructure (copy enclosed)

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital Budget finance reports, combined with the highways programme progress information, as detailed in the attached appendices.

 

 

 

Additional documents:

Minutes:

Eden Local Committee considered a report from the Executive Director – Economy and Highways which presented the Highways Revenue, Devolved Capital and Non-Devolved Capital Budget finance reports, combined with the highways programme progress information, as detailed in the attached appendices.

 

The original Highways Revenue budget allocation for 2018/19 was £746,009.  Year to date actual spend and comments on programme progress are shown in Appendix 1.

 

The original Devolved Highways Capital budget allocation for 2018/19 was £3,794,000. Forecast outturn figures and comments on programme progress are shown in Appendix 2.

 

The Highways Network Manager advised members that there was an opportunity to vire £43,773 from 1the 207/18 revenue budget to the 2018/19 better highways revenue budget and £15,000 from the devolved 2017/18 highway devolved capital underspend into the 2018/19 annual review of signs and lines.

 

He asked members to note that it was expected that the full programme of capital works would be delivered by the end of the financial year.

 

The Local Member for Motherby, and the Local Member for Greystoke and Hesket asked questions about whether the traffic calming scheme in this location had been fully implemented.  Officers AGREED to investigate and report back to the interested members.

 

The Chair advised the committee of the outcome from the referral to Cabinet

taken on 26 July 2018, which asked Cabinet to consider as two separate issues.  Firstly, a request for Cabinet to reconsider the funding formula used to calculate the Highways Revenue Budget, and secondly, Cabinet was asked to consider funding the Appleby Horse Fair Traffic Management Plan from a budget other than Eden Local Committee’s Highways Revenue Budget.

 

The Chair advised that the response to both of these was that Cabinet would not reconsider the funding formula used to calculate the highways revenue budget and nor would they consider alternative funding streams for funding the Appleby Horse Fair Traffic Management Plan.

 

Members were very disappointed with this outcome and it was MOVED and SECONDED from the floor to add an additional recommendation that Eden Local Committee write to the Cabinet to invite them to lobby government for more money for Cumbria Highways, particularly drawing attention to the need for the County Council to manage the statutory duties of traffic management of Appleby Fair.  This was then put to a vote and with 4 voting for, and 3 abstentions the additional recommendation was AGREED.

  

RESOLVED that,

 

(1)     Local Committee note the programme progress information shown in the Appendices;

(2)     Local Committee approve the virement of £43,773 from the 17/18 revenue underspend to the 18/19 Better Highways revenue budget;

(3)     Members approve the virement of £15,000 from the 17/18 devolved highways capital underspend into the 18/19 devolved highways capital annual review of signs and lines budget;

(4)     Members approve the virement of £17,000 underspend from 17/18 Additional Revenue Saving (15/16) to devolved Better Highways minor structural repairs budget;

(5)     Eden Local Committee write to the Cabinet to invite them to lobby government for more money for Cumbria Highways, particularly  ...  view the full minutes text for item 36.

37.

TRADITIONAL FINGERPOST RESTORATION UPDATE pdf icon PDF 98 KB

[Electoral Divisions: All Eden Divisions except Penrith East and Penrith West]

 

To consider a report from the Executive Director – Economy and Infrastructure

 

This report seeks to inform the Local Committee of the progress made on the traditional fingerpost maintenance and restoration programme in the Eden area.  The restoration programme started in 2013, and is now in the 6 year of the program

 

Minutes:

Members had before them a report from the Executive Director – Economy and Highways, which informed them of the progress made on the traditional fingerpost maintenance and restoration programme in the Eden area.

 

The restoration programme started in 2013, and was now in the 6th year. Traditional highway fingerposts form an important feature of the identity and character of the local community. They were, when maintained, an attractive piece of street furniture which generated positive remarks from residents and visitors alike.

 

There were two main types of traditional fingerpost in Eden, those located in the former county of Cumberland which comprised a substantial cast iron post painted black and white with cast iron direction fingers painted white with raised black text, or those located in the former county of Westmorland which were of a lighter construction with a smaller diameter post and often distinctively shaped flat direction fingers, painted white with black text. Some carry a crown finial on top of the post.

 

In 2013 Eden local Committee agreed to carry out a 5 year  programme of repair and renovation of Eden’s traditional fingerpost signs. A budget of £20,000 per year had been allocated for this work.  Appendix A listed the location of the known fingerpost signs at that time and assigned a condition score and estimated cost to renovate each sign.

 

Once all the fingerposts had been renovated the Local Committee would need to consider a rolling programme of repainting which would ensure that each fingerpost was repainted once every 5 years.

 

Since 2013 Cumbria County Council was estimated to have directly renovated in excess of 50 fingerpost signs.  In addition, the council had worked in partnership with Parish Councils who had made their own arrangements for the renovation of fingerposts within the County.

 

Members asked that parish councils be reminded of the need to seek match funding for the renovations.  Officers AGREED to action this.

 

RESOLVED that,     the report be received and noted.

38.

AREA MANAGER'S REPORT - EDEN pdf icon PDF 107 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

The Area Manager’s report brings together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. This report provides Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.

 

 

Additional documents:

Minutes:

Eden Local Committee considered a report from the Executive Director – Corporate, Customer and Community Services, which brought together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. This report provided Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.

 

The Area Manager drew members attention to the proposed grant application from Cumbria Youth Alliance towards the cost of delivering the Dreamscheme Project in Eden which was a social action project encouraging young people to grow their project planning skills by volunteering in activities offering community benefit. Discussion took place around how this might look and feedback was received from the Allerdale pilot. The group also sought assurance around appropriate links with youth groups already funded by the Committee. Local Committee was recommended to agree an allocation of £5,000 from the 0-19 grant fund.

 

Members were supportive of the recommendation but commented that they would wish to see the outcomes and legacy of this project reported back to the committee.  The Area Manager noted this.

 

One of the members of the Rural Issues Working Group raised the issue of membership of this group and the need for a full complement of attendees at this meeting.  It was AGREED that members would discuss this with the Area Manager outside of this meeting.

 

Members requested further details about the Eden Integrated Care Community around local social prescribing.  The Area Manager informed members that this would be the subject of one of the Eden Local Committee Workshop sessions in the near future.

 

RESOLVED that, members

 

(1)       note the budget allocations for 2018-19 and the commitments and expenditure recorded to date;

(2)       note the provisional unallocated resources in the 2018/19 Communities Revenue Budget of £82,678 as at 30 June 2018;

(3)       agree a grant allocation of £5000 for Cumbria Youth Alliance to deliver the Dreamscheme project in Eden as described in paragraph 4.13 of the report;

(4)          note the area working update highlighted in paragraphs 4.6 – 4.18 of the report.

 

Mr T Wentworth Waites left the meeting at this point.

 

 

39.

COMMUNITY ASSET TRANSFER - NENTHEAD MINE SITE, NENTHEAD pdf icon PDF 1 MB

[Electoral Divisions: Alston and East Fellside]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services

 

This report informs members of an Expression of Interest form and a Business Case application from Nenthead Mines Conservation Society for a Community Asset Transfer to it of the Nenthead Mine Site.

 

Minutes:

Members considered a report from the Executive Director – Economy and Infrastructure which informed members of an Expression of Interest form and a Business Case application from Nenthead Mines Conservation Society (“NMCS”) for a Community Asset Transfer to it of the Nenthead Mine Site.

 

The group known as the Nenthead Mines Conservation Society (NMCS) had been running tours and conserving the site utilising volunteers for the past 6 years.

 

NMCS entered an expression of interest with Cumbria County Council for the mine site on 25 July 2017; the expression of interest was accepted by the Senior Management Property team and NMCS was invited to submit a business plan and case for the assert transfer.  

 

NMCS submitted its business case and plan for the asset transfer of mine site to Cumbria County Council on 22 April 2018.

 

Members noted that Nenthead Mines Conservation Society was a registered charity which aimed to conserve Nenthead Mines and to educate the general public about the history of mining, quarrying & smelting at Nenthead and in the North Pennines.

 

NMCS hold regular open days which attract visitors from far and wide, who come to the site to see, understand and enjoy the history, geology, engineering and natural history present in a safe, informative and inclusive manner.

 

In addition to open days, NMCS host visits from Schools, Universities, other Mining Societies, Geologists, Biologists and Industrial Archaeologists.  They maintain a substantial archive of material about the Site together with a collection of site artefacts and North Pennines Minerals.

 

NMCS believe that a Community Asset Transfer of the Nenthead Mines site and the Brownley Hill Mine site from Cumbria County Council to Nenthead Mines Conservation Society would allow them to better fulfil the existing aims, by providing a greater degree of custodianship and permanence at the Site and allow NMCS to access grants and other financial and in-kind support to better conserve and understand the Site itself.

 

The Site included legal rights of way and access land, which NMCS proposed to facilitate and support maintenance of.  Informal discussions had been held with Historic England about ways in which the bridleways and footpaths might be protected and improved. 

 

NMCS had worked with several communities of people interested in the Site, including:-

 

   Local residents of Nenthead village and surrounding area

   Mining history enthusiasts from far & wide who recognize Nenthead Mines as a special place

   Local businesses

   Other special interest groups attracted by the Site’s history, geology or natural environment, such as Universities, Schools, Geologists and Environmentalists

 

NMCS had actively engaged with each of these Communities during the preparation of its Business Plan and consideration of the proposed Community Asset Transfer.

 

Members were fully in support of the community asset transfer and noted that the Community Development team would  work with officers from a range of disciplines within the Council to support the Community Asset Transfer process.

 

RESOLVED that,

 

(1)       members note the request from Nenthead Mines Conservation Society for a Community Asset Transfer to it of the  ...  view the full minutes text for item 39.

40.

LA GOVERNOR NOMINATIONS pdf icon PDF 36 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

To receive nominations for local authority governors of Nursery, Primary or Secondary Schools in Eden.

 

 

Minutes:

RESOLVED that,     that subject to their agreement, the following be nominated to serve as Governors of nursery, primary and secondary schools in Eden:-

 

Shap C of E Primary School          Mrs Jane Corrie

 

 

41.

ACTION LOG pdf icon PDF 45 KB

To update Members on progress of Actions agreed from previous meetings (copy enclosed)

 

Minutes:

In considering the outstanding actions it was AGREED that the following items be removed from the list:-

 

15 March 2018 Minute No 88          Gully Cleaning Programme had now been distributed.

15 March 2018 Minute No 89          referral to Cabinet actioned (Minute No 36 refers)

15 March 2018 Minute No 90          referral to Cabinet actioned (Minute No 36 refers)

20 April 20128 Minute No 11           discussions had now been held with the Highways Improvement Board

12 June 2018 Minute No 23            Encampment protocol had been raised at a number of feedback sessions and will be considered as part of the cold debrief.

 

 

42.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee

Minutes:

Gifford Centre

 

Mrs PA Bell updated the Board on recent changes at the Gifford centre.

 

Eden Health and Wellbeing Forum

 

Due to his apologies for this meeting Mr P Dew had circulated the minutes of the recent Health and Wellbeing Forum to members via email.

 

43.

DATE & TIME OF NEXT MEETING

The next meeting will be held on Tuesday 18 September 2018 at 10.30am, venue to be confirmed

 

Minutes:

The next meeting will be held on Tuesday 18 September 2018 at 10.30am.