Agenda and minutes

County Council Local Committee for Eden
Wednesday, 31st October, 2018 10.30 am

Venue: Seminar Room, Cumbria LEP Building, Redhills, Penrith

Contact: Jackie Currie  Email: jackie.currie@cumbria.gov.uk

Items
No. Item

56.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

Minutes:

An apology for absence was received from Miss H J Fearon.

 

 

57.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

Mr N Hughes declared a non-pecuniary interest under the Members’ Code of Conduct in relation to Agenda Item No 10 – Citizen’s Advice Carlisle and Eden, as he had previously been a Board member of the Citizen’s Advice Bureaux.

 

58.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda

Minutes:

RESOLVED,       that the press and public be not excluded from the meeting during consideration of any items of business on the Agenda.

 

59.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch

 

 

Minutes:

There were no public questions, petitions or statements made at this meeting.

 

60.

MINUTES pdf icon PDF 77 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 18 September 2018 (copy enclosed)

 

 

Minutes:

RESOLVED that,    the minutes of the meeting held on 18 September be agreed with the following amendment:-

 

Minute No 52 – Area Manager’s Report paragraph 3, near the end of the first sentence where it states ‘for occasions when all current members were unable to attend.’ change to ‘for occasions when not all current members were able to attend’. 

 

Minute No 52 – Area Manager’s Report paragraph 9 add the following text at the end of the last sentence ‘and asked that the member send through details for her to take to the Scrutiny Panel.’

 

61.

PRESENTATION - RECRUITMENT AND PROMOTING FOSTERING pdf icon PDF 4 MB

To receive a presentation from the Communications & Engagement Officer - Fostering (copy enclosed)

 

 

 

 

Minutes:

The members received a presentation from the Communications and Engagement Officer – Fostering, which covered the following:-

 

·      Need for Foster Carers in Cumbria

·      Different Kinds of Fostering

·      Who can foster

·      Recruitment and Retention

·      The Market

·      Campaigns

·      Foster Friendly Employers

·      Foster Friendly Churches

·      Championing the Fostering Service

 

Members asked the Communications and Engagement Officer what they could do to help to promote the Fostering Service.  The officer replied that it would be helpful if members could use their relationships with local businesses to promote the Foster Friendly Employers Scheme.

 

The Vice Chair informed members that the Foster Friendly Employers Scheme had been discussed at a recent meeting with the Leader and Chief Executive of Eden District Council.  They appeared to be keen to promote this with employees in Eden District Council.

 

Members asked whether any contact had been established with the farming community and the National Farmers Union.

 

The Communications and Engagement Officer said she would be delighted to establish contacts within the farming community and she asked any members that had links to these to get in touch with her.

 

Members wondered whether adverts in parish newsletters and magazines would be helpful, and the officer said  she thought this would be excellent.

 

Members asked about the percentage of children being fostered out of county, and also the number of siblings being spilt up as a result of a shortage of foster carers.  The Communication and Engagement Officer agreed to provide a response by email.

       

The Chair thanked the Communications and Engagement Officer for her informative presentation.

 

 

 

 

62.

EDEN LOCAL COMMITTEE - ESTABLISHMENT OF WORKING GROUPS pdf icon PDF 99 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

This report asks members to constitute the various Eden Local Committee Working Groups and agree membership of these, in line with the County Council’s Constitution.

 

Additional documents:

Minutes:

Members had before them a report from the Executive Director – Corporate, Customer and Community Services which asked members to constitute the various Eden Local Committee Working Groups and agree membership of these, in line with the County Council’s Constitution.

 

The Area Manager informed members that after the last elections Eden Local Committee had established a number of Working Groups but the groups were not constituted in line with the County Council’s Constitution.  This report sought to correct this error.

 

This came to light at the last meeting when Members were asked to agree an additional Member for the Rural Issues Working Group, and so this report asked Members to agree the terms of reference and membership of the following Eden Local Committee Working Groups:-

 

·      Children and Young People’s Working Group

·      Penrith Members Working Group

·      Rural Issues Working Group

 

Members were concerned about the lack of female representation on the Rural Issues Working Group, and consequently made some changes to the members to resolve this.

 

The membership of the working groups were agreed as:-

 

Children & Young People’s Working Group        Mrs PA Bell, Mr A Connell, Mr P Dew

Penrith Members Working Group                         Mrs PA Bell, Mrs HF Carrick, Miss HJ Fearon, Mr D Whipp

Rural Issues Working Group                                  Mr P Dew, Ms C Driver, Mr N Hughes, Mr T Wentworth Waites, Mr D Whipp

 

Following a question it was clarified that the Chair of Eden Local Committee was invited to sit on the Penrith Working Group in this capacity rather than through his divisional role.

 

One of the members asked for clarification about the last paragraph in the terms of reference of the Children & Young People’s Working Group 0-19 funding section.  The Area Manager confirmed that this only referred to the £10,000 ringfenced at the beginning of the year for strategic development. It would still return to Local Committee for decision and would not impact the remaining 0-19 funding which was still available for open application.

           

Members asked for clarification on whether the Terms of Reference should include disclosures of interest.  The Professional Lead – Democratic Services said her understanding was that disclosures were not required for Working Groups, but she would double check this and let the Area Manager know (Action: JC).

 

The Chair asked members to agree that the membership and terms of reference for the working groups be reviewed, initially at the annual meeting of Eden Local Committee in May/June 2019 and then reviewed again 12 months later. Once these reviews had been completed this would then default back to the terms of reference being agreed for the ‘life of the council’ This was AGREED.

 

RESOLVED that,

 

(1)      Members agree the Terms of Reference and membership of the Eden Local Committee Children and Young People’s Working Group:-

 

Mrs PA Bell, Mr A Connell and Mr P Dew

 

(2)      Members agree the Terms of Reference and membership of the Eden Local Committee Penrith Members Working Group:-

 

Mrs PA Bell, Mrs HF Carrick, Miss HJ  ...  view the full minutes text for item 62.

63.

EDEN TRAFFIC REGULATION ORDER (TRO) VARIATION 1; CHANGES TO EXISTING RESTRICTIONS AND INTRODUCTION OF NEW RESTRICTIONS pdf icon PDF 131 KB

[Electoral Divisions: Alston and East Fellside, Eden Lakes, Kirkby Stephen]

 

To consider a report from the Executive Director – Economy and Infrastructure (copy enclosed)

 

This report advises members of a number of proposed changes to the current Eden traffic regulation order in relation to the nine locations referred to in the Recommendations to this Report. Requests for the proposed changes have come from a variety of sources including Member, Parish, Police, and resident suggestions and ongoing reviews of existing restrictions by highways officers.

This report seeks approval from members to proceed to statutory advertisement and consultation and then to bring the Order into operation should there be no unresolved objections.

 

 

 

Additional documents:

Minutes:

The Local Committee considered a report from the Executive Director – Economy and Infrastructure which advised members of a number of proposed changes to the current Eden Traffic Regulation Order in relation to the nine locations referred to in the recommendations to the Report.

 

Requests for the proposed changes had come from a variety of sources including members, parish councils, the police, and local residents suggestions and ongoing reviews of existing restrictions by Highways Officers.

 

The report sought approval from members to proceed to statutory advertisement and consultation and then to bring the Order into operation should there be no unresolved objections.

 

The proposed changes to the County of Cumbria (Various Roads, District of Eden) (Consolidation and Provision of Traffic Regulation) Order 2018 included the following locations:-

 

·      South Road, Kirkby Stephen

·      Station Road, Kirkby Stephen

·      Westgarth Road and Westgarth Avenue, Kirkby Stephen

·      Hobsons Lane and Redmayne Road, Kirkby Stephen

·      North Road, Kirkby Stephen

·      A6 and U3179, Hackthorpe

·      A689 and B6277, Alston

·      B5320, Pooley Bridge

·      C3042, Howtown

 

The Local Member for Kirkby Stephen said he supported all of the proposed changes for his division.

 

The Local Member for Alston asked the local committee to defer the recommendation for the A689 and B6277 in Alston as she had not received any complaints recently from coach operators about the problem of larger vehicles being unable to negotiate the junction of the A689 and B6277, when vehicles are parked at the location.  She wondered if this would be worth doing if in fact the problem no longer existed.  Members AGREED to defer this.

 

The Local Member for Eden Lakes said the consultation for the proposed changes at Howtown had resulted in mixed views from residents.  He would support the re-introduction of yellow lines outside of the Outward Bound Centre and also the introduction of single yellow lines between the hump backed bridge and the zig zags.

 

The Traffic Management Team Leader explained the consequences of agreeing the recommendations and the Local Member asked for the proposals for Howtown to be deferred.

 

RESOLVED that,

 

(1)      It is recommended that Members agree to proceed to statutory consultation and advertisement of an order to vary The County of Cumbria (Various Roads, District of Eden) (Consolidation and Provision of Traffic Regulations) Order 2018 to include the proposals detailed below at paragraphs 2 to 8 inclusive(‘’the Order’’):-

 

(2)      South Road, Kirkby Stephen - to introduce ‘No Waiting at Any Time’ restrictions on parts of South Road, Kirkby Stephen;

(3)      Station Road, Kirkby Stephen - to introduce ‘No Waiting at Any Time’ restrictions at each end of Station Road, namely at its junctions with both Nateby Road and South Road;

(4)      Westgarth Road and Westgarth Avenue, Kirkby Stephen – to introduce ‘No Waiting at Any Time’ restrictions at the junction of Westgarth Road, Westgarth Avenue and Croglam Lane;

(5)      Hobsons Lane and Redmayne Road, Kirkby Stephen – to introduce ‘No Waiting at Any Time’ restrictions at the junction of Hobsons Lane and Redmayne Road;

(6)      North Road, Kirkby Stephen –  ...  view the full minutes text for item 63.

64.

AREA MANAGER'S REPORT - EDEN pdf icon PDF 113 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services  

 

The Area Manager’s report brings together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. This report provides Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.

 

 

Additional documents:

Minutes:

Members considered a report from the Executive Director – Corporate, Customer and Community Services which brought together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. The report provided Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.

 

Updates were also given from each of the Local Committee’s Working Groups, and these were noted by members.

 

At the Children & Young People’s Working Group on 9 October a discussion around a project proposal for the application of the £10,000 strategic fund to be used addressing key priorities. The project that the group was recommending to Committee was one focusing on improving mental health within young people in Eden.

 

Members noted that the project, which would be delivered alongside Carlisle Eden Mind, would offer Young People’s Mental Health First Aid training to a limited number of sixth form students in Eden alongside campaign work encouraging a “Random Act of Kindness” during Mental Health Awareness Week in February next year.

 

Eden was embracing the repair café culture more than anywhere else in the county. There were now regular repair cafes held in Kirkby Stephen, Penrith and Alston. The next one would take place in Kirkby Stephen on 17 November and would also double up as a give and take day.  Members were encouraged to hear about this and asked if more cafes could be introduced.  The Area Manger reassured members that efforts remained ongoing throughout the year to increase the number of repair cafes through local dialogue with the Community Waste Prevention Manager.

Eden’s waste prevention officer was at full council on 4 Sept promoting the single use “Plastic Clever” reduction pledges to members.  The team had been working with Penrith Action for Community Transition who was coordinating the pledges with the support of County Council officers, and on behalf of other sustainability groups around the county. Members thought this was an excellent idea and AGREED to make a personal pledge today to limit their own plastic use.

 

One of the members of the Rural Issues Working Group raised an issue with the investigation into the 3 priorities of the parish councils and interested parties in their divisions.  He understood that a standard email would be drafted and sent to all members of the working group to use for contact with these groups.  He was disappointed that he had not received an email, as he had 13 parish councils to speak to, and a number of interested parties, and he would not have time to establish contact before the next meeting of the Rural Issues Working Group. The Area Manager said that in instances such as this, where large numbers of parish councils were involved it was not expected that the information would be available by the next meeting. He suggested that gathering this information should be done in a flexible way that suited individual members and that the  ...  view the full minutes text for item 64.

65.

CITIZEN'S ADVICE CARLISLE AND EDEN pdf icon PDF 207 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)  

 

This report details the mid-year deliver of the Money Advice grant awarded to Citizens Advice Carlisle and Eden for 2018/19 and an update on the grant awarded to the same organisation to deliver Energy Advice in Eden.

 

Minutes:

Mr Andy Auld was in attendance for this item.

Members had before them a report from the Executive Director – Corporate, Customer and Community Services which detailed the mid-year delivery of the Money Advice grant awarded to Citizens Advice Carlisle and Eden for 2018/19 and gave an update on the grant awarded to the same organisation to deliver Energy Advice in Eden.

Money Advice

Citizens Advice Carlisle and Eden (CACE) was awarded £34,870 from the Money Advice grant 2018/19 fund to provide support for individuals in debt to an extent where their home or liberty were at risk or those whose debts were seriously affecting their health and wellbeing of the individual/family.  The grant agreement had a target of 209 cases per year.

In the first 6 months of the grant CACE had opened 122 cases for people, looking at a range of issues, helping people from across Eden.  Helping residents with 372 debts totalling £1,080,084.50. 

Energy Advice Grant

 

Citizens Advice Carlisle and Eden (CACE) was awarded £2000 from General Provisions 2018/19 towards 6 months delivery of CACE’s Energy Advice service in a period where national funding was not available.

Members noted that the project was delayed whilst awaiting grant confirmation so would now run until the end of October.

CACE had worked with 27 residents in Eden under this grant from June to the beginning of October.

The Energy advice service had secured £7307.00 of savings, averaging £270.63 per client.

Members were aware that some residents within Eden were suffering as a result of the waiting time for payments to be released for Universal Credit, and asked if the Citizen’s Advice Bureau had picked up similar concerns.

The Manager of the CACE advised members that from April next year the CACE would be tasked with offering support for Universal credit, however, the issues with the length of time payment was taking had been raised already with Ministers.  The Community and  Engagement Officer said a specific report on Universal Credit would be coming to a future meeting of the local committee.  This was noted by members.

RESOLVED that,     the report be received and noted.

 

66.

LOCAL COMMITTEE CHAIRS AND LEADERSHIP pdf icon PDF 117 KB

To receive the minutes from the Leadership and Local Committee Chairs meeting held on 9 July 2018 (copy enclosed)

 

Minutes:

The Chair reported on a recent workshop that had been held with the Local Committee Chairs and Leadership group to discuss future area working.  He gave members a brief update but said the minutes from this meeting were not yet available for wider circulation.  

 

The Area Manager reported that this workshop followed the engagement sessions with committee and so had taken into account Eden member contributions.  He described how, at this session a discussion around Terms of Reference and principles of area working documents took placed and revised versions would be tabled at the Constitutional Review Group and then circulated to members.

 

Members welcomed the changed proposed for future ways of area working to be established but had concerns about the capacity of the area teams to be able to undertake the work involved.  They suggested this be an item for discussion at a future seminar.  This was AGREED.

 

RESOLVED that,     the minutes of the Local Committee Chairs and Leadership meeting held on Monday 9 July 2018 be received and noted.

 

67.

LA GOVERNOR APPOINTMENTS pdf icon PDF 37 KB

To receive a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

A schedule of recommendations for local authority governor appointments to schools in Eden.

Minutes:

RESOLVED that,     subject to their agreement the following be nominated as governors to schools in Eden:-

 

Kirkby Stephen Grammar School – Mr M Birtles

Kirkby Stephen Primary School – Mr W Barr

Brough Primary School – Ms N Rowley

 

  

68.

ACTION LOG pdf icon PDF 45 KB

To update Members on progress of Actions agreed from previous meetings (copy enclosed)

 

 

 

Minutes:

In considering the outstanding actions it was AGREED that the following items be removed from the list:-

 

12 June 2018 – Minute No 23 – Citizen’s Advice Carlisle and Eden

12 June 2018 - Minute No 23 – Health and Wellbeing Workshop

18 September 2018 – Minute No 50 – Highways Budget transfers

18 September 2018 – Minute No 52 – Community Grant Budget

 

 

 

 

 

 

69.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee

Minutes:

Eden Local Committee received updates from the representatives on the following Outside Bodies:-

 

·      Holehird Trust

·      Children in Care Council Awards

·      Eden Health and Wellbeing Forum

 

70.

DATE & TIME OF NEXT MEETING

The next meeting will be held on Thursday 13 December 2018 at Penrith Fire Station at 10.30am

 

Minutes:

The next meeting will be held on Thursday 13 December 2018 at Penrith Fire Station at 10.30am