Agenda and draft minutes

County Council Local Committee for Eden
Thursday, 13th December, 2018 10.30 am

Venue: The Control Room, Cumbria Fire & Rescue Service HQ, Penrith

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

71.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

Minutes:

Apologies for absence were received from Mrs P Bell and Ms H Fearon

72.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no declarations of interest made.

73.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda

Minutes:

RESOLVED,       that the press and public be not excluded from the meeting during consideration of any items of business on the Agenda.

 

74.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of Agenda despatch

Minutes:

There were no public questions, petitions or statements made at the meeting.

75.

MINUTES pdf icon PDF 104 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 31 October 2018.

Minutes:

Minute 61 Presentation – Recruitment and Promoting Fostering. The Area Manager would provide the response by email.

 

Minute 62. Eden Local Committee – Establishment of Working Groups. It was stated that the Action Log later in the Agenda should reflect the Resolution accurately.

 

Minute 63. Eden TRO Variation 1; Changes to existing restrictions and Introduction of new restrictions, paragraph 7. The Local Member for Alston asked that the last line be removed and replaced by ‘She recommended that this be deferred to allow officers time to review the proposal to reflect current rather than historical problems at this location’.

 

Minute 63. Eden TRO Variation 1; Changes to existing restrictions and Introduction of new restrictions, Resolution 9, second line to read ‘paragraphs 1-8’.

 

RESOLVED that subject to the corrections above, the minutes of the meeting held on 31 October 2018 were agreed as a correct record and signed by the Chair.

76.

Terms of Reference pdf icon PDF 81 KB

To note the new Terms of Reference for Local Committees

Additional documents:

Minutes:

A report was considered from the Executive Director – Corporate, Customer and Community Services which advised on the revised Terms of Reference for all Local Committees.

 

A member stated that the new Terms of Reference was a step on the way toward devolution and hoped that there would be further devolution to Local Committees in future.

 

RESOLVED that the Terms of Reference of the Committee be noted

77.

PRESENTATION - HIGHWAYS ENGLAND A66 DE-BRIEF

To receive a presentation from Highways England

Minutes:

Steve Mason from Highways England attended the meeting to deliver a presentation on the A66 Eden Valley Renewals Project 2018. Members were informed about the following:

 

·         Provided with photographs of the site constraints, location of major employers in the area and advised of the alternative options to avoid closing the A66

·         Traffic data and an assessment of heavy flow peaks

·         Diversion routes

·         The local diversion route

·         The location of the road which was renewed

·         Pre consultation information

·         The initial public communications

·         Stakeholder responses

·         Photographs of trial holes for archaeology

·         Signage in ports and on the roads

·         The surveys undertaken

·         Where cameras were located

·         Details of the work done during Operation Corvette undertaken by Cumbria Police

·         The dilapidation survey

·         Further communications (including text alerts and Twitter notifications)

·         The project leaflet

·         Regional implications (the Incident Management Plan)

·         A photograph of the Team undertaking the work

·         Collaborative planning work

·         What was delivered

·         The efficiencies that had been delivered

·         Good practice and innovation

·         Lesson Learned

·         Archaeology and Roman Remains

·         Final communications after the work was completed

 

Members were shown a video of the work undertaken.

 

Members welcomed the excellent work undertaken, expressing their gratitude for how the project had been carried out. A member asked if the County Council could extract the learning from the project for its own use in project management. She was keen to understand the value for money aspect given that the project had been front loaded (communications and engagement) rather than more traditional approaches which were back loaded. Mr Mason commented on the positive approach to engagement and planning in the project.

 

Another member reported that Bolton Parish Council had fed back positively on the work undertaken. A member commented positively on the briefings he had received which afforded him the opportunity to inform people of the project. There had been few complaints as people were informed. Mr Mason commented on the importance of local engagement. Another member welcomed that Mr Mason had been available to answer any queries during the project and on the positive collaboration with the County Council. Kirkby Thore residents had appreciated the work undertaken.

 

The Chairman commented positively on the new ways of working undertaken by Highways England and queried how the organisation had dealt with incurring more costs upfront (engagement and communication activity) and had they been offset by not having to deal with as many complaints at the end of the project. Mr Mason stressed the importance of reputation in the project and advised that the communications and engagement had not been costly.

 

Mr Mason was informed that council officers had been pleased with the work undertaken. Mr Mason welcomed collaborative working with the council. Members were informed that this type of collaborative project planning would be replicated across the county in future. A number of members commented positively on the operation of Highways England.

 

The Chair advised that highway complaints data had been requested during the period of works to ascertain if there had been a spike and this would be  ...  view the full minutes text for item 77.

78.

Area Manager's report pdf icon PDF 109 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services

Additional documents:

Minutes:

The Area Manager’s Report – Eden, from the Executive Director – Corporate, Customer and Community Services was considered. This brought together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. The report gave an update on the work of each area, identified activity against priorities, highlighted current issues and provided an overview of the budget provision.

 

The Area Manager drew members attention to the two funding allocations in Appendix J and K as they were below £5,000. He gave an update on the Penrith Parking and Movement Study; the tender had been unsuccessful therefore the scope of the tender and budget was being reviewed. Discussions would continue with local Councils and the intention was to bring the issue to the next meeting of the Committee.

 

Mr Dew advised that he would no longer be a member of the Rural Issues Working Group.

 

In relation to area working and parish priorities, a member reported on the excellent feedback from her Parish Council, who wished to be kept updated on the Committee’s current priorities. She welcomed the opportunity to increase engagement with Parish Councils.

 

A member expressed her initial disappointment at the lack of appointment of an agency to deliver the Penrith Parking and Movement Study but she welcomed the opportunity to work with the Town and District Councils in order to deliver the project that had been in the pipeline for a number of years. She agreed that the study must be fit for purpose, so that it had real value and was what people wanted in Penrith, as it continued to expand.

 

A member highlighted that the unallocated resources identified in Community Grants and 0-19 Services had increased since the last Committee meeting, whilst School Crossing Patrols had been re-profiled. The Area Manager would make enquiries as to the reason why and advise all members of the Committee.

 

It was queried if there was a project plan to spend the unallocated resources in 2018/19 Communities Revenue Budget. The Area Manager advised that a series of potential projects had been identified and would investigate if the resources could be carried over to the next financial year.

 

A member encouraged the Committee to attend a Cumbria CVS training course on Early Help.

 

It was moved by Mr Hughes and Seconded by Mr Connell that Eden Local Committee make a referral to the Communities and Place Scrutiny Advisory Board to establish a Task and Finish Group to review the feasibility of re-opening the Penrith to Keswick Railway. Mr Connell added that this had been discussed for over 40 years and needed to be addressed. Brief consideration was given to widening the scope of the review to include wider rail use in the area but this was considered to be too large a scope for the Task and Finish Group. Following a vote, the Motion was carried unanimously.

Mr Hughes asked for clarification that all of his community grant had been allocated.

 

RESOLVED that,

 

1             The budget  ...  view the full minutes text for item 78.

79.

2018/19 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT pdf icon PDF 98 KB

To consider a report from the Acting Executive Director – Economy and Infrastructure

Additional documents:

Minutes:

A report from the Acting Executive Director – Economy and Infrastructure regarding the 2018/19 Highways Budget/Programme Progress report was considered. The report presented the Devolved Highways Revenue, Devolved Highways Capital and Non Devolved Highways Capital Budget finance reports, combined with the highways programme progress information.

 

The Highways Network Manager drew members’ attention to Priority Assessed Schemes and guided members through a number of schemes where money would either be vired to other schemes, where there was slippage or where the final account was awaited.

 

It was highlighted that a new road surfacing material (winterpave) had been used at Palliard, South Stainmore in association with Highways England who were trialling the material on the A66. Winterpave was being promoted as a road surface which did not require gritting. A short discussion took place on how the surface would be monitored. A member queried whether the surface could be used at Kirkstone Pass.  A number of queries in the figures relating to Hutton Hill and Wellgill were raised by members. Members were advised that a progress report on the Penrith Parking Study would be brought to the next meeting of the Committee.

 

Members were advised that £12m had been awarded to Cumbria from the DfT, with the caveat that it had to be spent by March 2019. This was a challenge given how late it was in the year, however five surfacing schemes had been identified in the Eden area on the NPRN to a value of £1.7m. Members would receive details of the schemes in due course. The five schemes had been fast tracked from 2019/20 therefore other schemes would be identified to replace them. The Chair advised that there had been discussions on which five schemes would be brought forward and draft replacement schemes would be presented to Local Committee in the new year.

 

The Local member for Eden Lakes drew attention to works still to be carried out the north end of Shap and the disappointment of the Parish Council should it be deferred again. He listed a number of schemes where local residents were unhappy. The Chair encouraged the member to speak to the Highways Network Manager outside of the meeting to discuss the issues he had raised.

 

RESOLVED that

 

1             The progress information shown in the report’s Appendices be noted.

 

2             The virement of £7,000 from the 17/18 Devolved Highways Capital budget underspend to Hutton Hill be approved.

 

3             The virement of £14,000 from Minor Structural Repairs to Hutton Hill be approved.

 

4             The virement of £20,000 from Sandwick to coring be approved.

 

 

5             The virement of £17,000 from Sandwick to Wellgill be approved.

 

6             £24,000 slippage for Penrith Parking Review ie an underspend, into the 19/20 Devolved Highways Capital budget be approved.

 

7             £25,000 slippage for Pedestrian and Cycling Improvements ie an underspend, into the 19/20 Devolved Highways Capital budget be approved.

80.

Eden Speed Limit Consolidation Order 2018 pdf icon PDF 108 KB

To consider a report from the Acting Executive Director – Economy and Infrastructure

Additional documents:

Minutes:

A report was considered from the Acting Executive Director – Economy and Infrastructure regarding the Eden Area Speed Limit Review 2018/19. It advised on the informal consultation on a number of proposed speed limit changes throughout Eden. It was part of an ongoing Highways Capital Programme to implement new and alter existing speed restrictions, where appropriate in te district.

 

The Traffic Management Team Leader reported that no adverse responses had been received. A member reported that the proposal in Bampton was welcomed by residents and the Parish Council. He also referred to the speed limit on the road at Hackthorpe; he considered the reason for the restriction to be incorrect and that it should extend 300yards further to cover an area identified for a new housing development. A short discussion took place on the reason for the restriction and whether it should be deferred, however, the member asked for discussions to take place with Eden District Council on the matter. The Traffic Management Team Leader advised that this response could be included during the planning application consultation process and would check with the relevant planning officer.

 

RESOLVED that

 

1     Local Committee agrees to proceed to statutory consultation and advertisement of a traffic regulation order to consolidate the provisions of The County of Cumbria (Various Towns and Villages in the District of Eden) (Consolidation and Provision of Speed Limits) Order 2016, and introduce the proposals detailed at paragraphs 3.1.1 to 3.1.7 inclusive in the report (“the Order”), having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984, which are more specifically referred to at paragraph 7.2 of the report.

 

2     High Bankhill Kirkoswald.

Introduce a new 30mph restriction through the village on the B6413 & C3025 as shown on the plan attached as Appendix 1 of the report.

3     Hackthorpe

Extend existing 40mph restriction on the A6 south of the village for a distance of approx. 200m, as shown on the plan attached as Appendix 2 of the report.

4     Pategill

Extend the existing 20mph zone to include the entire lengths of Pategill Road, Mary Langley Way, Prince Charles Close and Jubilee Close. Full details are shown on the plan attached as Appendix 3 of the report.

5     Renwick

Introduce a new 30mph restriction through Renwick village on the C3004 and the C3026 as shown on the plan attached as Appendix 4 of the report.

6     Bampton

Extend the existing 30mph restriction for approx. 300m on the C3043 northeast of the village, as shown on the plan attached as Appendix 5 of the report.

7     Kaber

Introduce a new 30mph restriction on the C3086 through the village as shown on the plan attached as Appendix 6 of the report.

8     Carleton Penrith

Extend the existing 40mph restriction on the A686 Carleton Avenue Penrith for approx. 250m in an easterly direction as shown on the plan attached as Appendix 7 of the report.

9     Local Committee agrees that the Order  referred to at paragraphs 3.1  ...  view the full minutes text for item 80.

81.

APPLEBY FAIR - COSTS AND BUDGET 2018/19 pdf icon PDF 128 KB

To consider a report from the Acting Executive Director – Economy and Infrastructure

Additional documents:

Minutes:

A report was considered from the Acting Executive Director – Economy and Infrastructure regarding the Appleby Fair – Costs and Budget 2018/19. It informed members of the Local Committee of the Multi Agency Strategic Coordination Group (MASCG) arrangements that were carried out during the 2018 Appleby New Fair.

 

The Chair reminded the Committee that the report was retrospective, it was a report of the Fair held in 2018. There would be a report about the 2019 Fair at the next meeting of the Committee.

 

The Traffic Management Team Leader reported on the measures that had been in place during the Fair and advised that the MASCG had been happy with them. He reported on the overspend. Members commented on the clarity of information in the report, the significant traffic in the Kirkby Stephen area and welcomed the lessons learned which would be implemented in future. The local member for Kirkby Stephen reported that traffic management measures first introduced on the A685 in 2015 were no longer working and he was pleased this this had been noted and looked forward to improvements in 2019. Clarification was provided on the figures presented in the report by the Traffic Management Team Leader

 

RESOLVED that the report be noted.

82.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee

Minutes:

Mr Dew reported on the meeting of the Miller Riches Trust held on 19 November 2018 that he and Mr Connell had attended, where 6 grants of £200 had been awarded.

 

Mr Dew reported on the meeting of the Holehird Trust held on 4 December 2018 where 4 grants totalling £4,500 had been awarded.

 

RESOLVED that the position be noted.

83.

ACTION LOG pdf icon PDF 27 KB

To update Members on progress of Actions agreed from previous meetings.

Minutes:

The Committee’s Action log was reviewed.

 

The Area Manager advised that the discussion around highways projects (including the proposal for the works near Shining Stars) would be brought back to a future meeting of the Committee following the member workshop discussion on the process in November 2018.

 

Mr Connell advised that he was working with Appleby Primary School on appointing a School Governor.

 

RESOLVED that, the following be removed from the Action Log:

 

1             Shining Stars footpath contribution

2             Highway Network manager to change the appearance of the budget reports

84.

DATE & TIME OF NEXT MEETING

The next meeting will be held on 28 January 2019.

Minutes:

The next meeting of the Committee be would be held on 28 January 2019 at Penrith Fire Station at 10.30am.