Agenda and minutes

County Council Local Committee for Eden
Monday, 28th January, 2019 10.30 am

Venue: The Control Room, Cumbria Fire and Rescue Service HQ, Penrith

Contact: Jackie Currie  Email: jackie.currie@cumbria.gov.uk

Items
No. Item

85.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

Minutes:

An apology for absence was received from Mr T Wentworth Waites.

 

86.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

Mr N Hughes declared a non pecuniary interest in Agenda Item No 13 – Eden Area Planning , as he is a member of the Credit Union.

 

87.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda

Minutes:

RESOLVED,       that the press and public be not excluded from the meeting during consideration of any items of business on the Agenda.

 

88.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch

Minutes:

There were no questions, petitions or statements made at this meeting.

 

89.

MINUTES pdf icon PDF 88 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 13 December 2018 (copy enclosed)

 

 

Minutes:

RESOLVED that the minutes of the meeting held on 13 December 2018 were agreed as a correct record and signed by the Chair.

 

90.

PRESENTATION - POLICE AND CRIME COMMISSIONER

To receive a presentation from the Cumbria Police and Crime Commissioner

Minutes:

Members received a presentation from Mr P McCall, the Police and Crime Commissioner, Inspector J Walker from Cumbria Constabulary was also in attendance to discuss operational issues.  The presentation covered the following:-

 

·         Overview

·         Precept 2018 – how it was spent

·         Precept public consultation

·         Plans for the Precept 2019

·         Operational issues, including

 

Ø  Anti social behaviour

Ø  Drug related crime

Ø  Rural communities

Ø  Mental health

Ø  Missing children

 

The Police and Crime Commissioner confirmed that the police precept would raise approximately £4m and this would be used to pay for an additional 20 officers.  The Crime Commissioner also said he would resist pressure to increase police workload with non-policing matters.

 

One of the members was saddened by the rise in the number of hate crimes and asked whether Cumbria Constabulary had a policy on hate crime.  The Police and Crime Commissioner replied to say that there were approximately 54 reporting points for hate crime and around the same number of safe places.  Cumbria Constabulary take hate crime seriously and if it gets reported then this is dealt with as such. 

 

It was suggested that perhaps local members could work with the PCSO’s in their divisions on this.

 

One of the members asked Mr McCall for an update on his previous statement that he thought that consultation with travellers other than those not in touch with Billy Welsh would be advantageous. Mr McCall replied to say that communication with the travelling community was the responsibility of the MASCG, he was not responsible for the Appleby Fair, although he still felt this would be advantageous to do.

 

Members asked whether any of the new recruits had been promoted from the PCSOs, and if they had, had these posts been filled.  The Police and Crime Commissioner confirmed that a number of PCSO’s had been promoted into the new roles.  The Constabulary still had vacancies for 10 PCSOs on the structure, however, figures for the posts of Police Officers was over the establishment figure by more than 10.

 

The Chair thanked the Police and Crime Commissioner for his presentation.

 

 

91.

PRESENTATION - WORKING TOGETHER pdf icon PDF 2 MB

To receive a presentation from the Highways Network Manager – Copeland (copy enclosed)

 

 

Minutes:

Members received a presentation from Mr K Cosgrove and Ms V Percival on Working Together which informed them that the vision was for the Council to work with residents, businesses and communities to deliver the best services possible within the available resources. 

 

It was explained that well-established locality working arrangements would be built on to develop services and solutions with communities and help them to help themselves where they could; as well as recognising the unique community leadership role fulfilled by Elected Members. 

 

Members noted that arrangements which were in existence varied greatly from one area to another, with very few clear written partnership agreements in place, therefore, more measures and support were required to ensure everyone was safe.  It was explained that two clearly defined written partnership agreements would be developed the first would allow either parish/town councils to employ an authorised person to undertake agreed work on the highway which was considered medium risk previously known as the Annual Lengthsman Agreement and the second would enable communities to undertake volunteer activities which were considered low risk.  It was emphasised that the Authority would provide support and supervision.

 

Members were informed it was anticipated the Agreements would be in place by the end of March 2019.

 

The Chair thanked the officers for their presentation.

 

92.

Integrated Risk Management Plan 2019 - 2023 pdf icon PDF 1 MB

To receive a presentation from the Area Manager – Cumbria Fire and Rescue Service (copy enclosed)

 

Minutes:

Members received a presentation from the Mr N Hooton, Area Manager – Cumbria Fire and Rescue Service on the Integrated Risk Management Plan 2019-2023, which covered:-

 

·      The approach 2019-22

·      Visions and aims

·      National challenges

·      Managing demand

·      Activity and performance 2017/18

·      On call emergency cover sustainability

·      Risk based evidence profile

·      Previous engagement

·      Delivery plan

·      Organisational development

·      Prevention and protection

·      Rapid Response Vehicles (RRV)

·      RRV Pilot

·      Consultation process

 

One of the members was aware that the Communities and Place Scrutiny Advisory Board had recently had the opportunity to see the RRVs, and were impressed with them.

 

Members asked for an update on the planned inspection by Her Majesty’s Inspectorate of Constabularies of Cumbria Fire and Rescue Service.  The Area Manager outlined the plans for the inspection as far as they were known.

 

The Chair thanked the Area Manager for his presentation.

 

 

 

 

 

 

 

93.

DRAFT 2019/20 HIGHWAYS REVENUE BUDGET ALLOCATION pdf icon PDF 104 KB

[Electoral Divisions: All Eden]

 

To consider a report from the Acting Executive Director – Economy and Infrastructure (copy enclosed)

 

Members are requested to determine the distribution of resources among the budget heads within the Draft Highway Maintenance Revenue Budget.

 

Minutes:

Members had before them a report from the Acting Executive Director – Economy and Infrastructure which asked members to determine the distribution of resources among the budget heads within the Draft Highway Maintenance Revenue Budget.

The County Council’s revenue budget for 2019/20 had not yet been approved by County Council. But for the purposes of this report the funding available for the 2019/20 draft highways revenue budget, which was devolved to this Local Committee was estimated to be the same as 2018/19, which was approximately £746,009, and would be used to fund the following activities:

·      Better Highways

·      Verge Maintenance

·      Drainage Cleansing 

·      Road Markings 

·      Road Lighting 

·      Traffic Signals 

·      Appleby Fair 

 

Members asked the Highway Network Manager to confirm that monies could be transferred between budget headings in future, if required.  The Network Manager confirmed this would be the case.

 

Members wondered whether funding was likely to come forward again from the Parking Services Budget to fund the remarking of the signs and lines through the district.  The Network Manager confirmed that lists had already been produced for the allocation of resources should they become available.

 

One of the members commented that the sum allocated for the draft Revenue Budget was based on what some members thought to be an unfair formula, which was further exacerbated by the need to pay for Appleby Horse Fair.  This reduced the amount available for essential repairs such as potholes.  The Highways Officer also confirmed that additional  money would probably be required to cover the cost of new measures on the A685 relating to the Appleby Horse Fair.

 

RESOLVED that,     Members agree the distribution of the devolved Draft Highways Maintenance Revenue Budget for 2019/20 as proposed as follows:-

 

MAINTENANCE HEADING

2018/19 Budget Allocation

Proposed 2019/20 Estimated Budget Allocation

BASIC MAINTENANCE

 

 

Better Highways Teams, Resources and Materials

189,343

189,343

Verge Maintenance

120,000

120,000

Drainage Cleansing

266,666

266,666

Road Marking Maintenance

15,000

15,000

Appleby Fair

45,000

45,000

TOTAL BASIC MAINTENANCE

£636,009

636,009

 

 

 

ROAD LIGHTING (Works)

 

 

Road lighting and illuminated traffic signs

95,000

95,000

Traffic signal maintenance

15,000

15,000

 

 

 

TOTAL ROAD LIGHTING

£110,000

110,000

TOTAL HIGHWAYS REVENUE

£746,009

746,009

 

94.

DRAFT HIGHWAYS DEVOLVED CAPITAL PROGRAMME FOR EDEN 2019/20 pdf icon PDF 113 KB

[Electoral Divisions: All]

 

To consider a report from the Acting Executive Director – Economy and Infrastructure (copy enclosed)

 

This report presents the draft 2019/20 Highways Devolved Capital Programme for Eden.

 

Additional documents:

Minutes:

Eden Local Committee members considered a report from the Acting Executive Director – Economy and Infrastructure which set out the proposed programme of works which it was anticipated could be delivered through the devolved Highways Capital funding available for 2019/20. 

 

The County Council’s overall highways capital budget for 2019/20 was estimated for the purposes of this report until it is agreed by County Council.  The estimated base budget allocation for Eden was £3,664,257, and this includes allowances for Non-Principal Road Network structural maintenance, surface treatment, street lighting column replacement, and highway improvement schemes. 

 

The Highway Network Manager said it was proposed that the 2019/20 programme would have a focus on preventative maintenance activities, such as surfacing works, footways in urban areas and drainage works.  Removal of surface water from the road construction through improved drainage, and the life cycle renewal of road surfacing treatments are key activities in preserving the integrity of the highway. 

 

A long term planned preventative maintenance approach aimed, over time, at reducing the number of potholes and other defects requiring reactive maintenance visits.

 

One of the members asked for an update on the development of the schemes listed in Appendix 3.  The Traffic Management Team Leader responded to say these schemes would be developed in the usual way.  First stage would be informal consultation, followed by a report to Eden Local Committee.  He confirmed it was likely the initial informal consultations would commence early in the next financial year.

 

Members were disappointed to hear that Shap Parish Council had been told that the Shap Scheme would not be supported by Eden Local Committee, which was clearly untrue, as this was the scheme referred to in Appendix 4 of the report.

 

The Highways Officer confirmed that the schemes listed in Appendix 4 had been scored using the new formula and that these could be affected by additional external funding.

 

RESOLVED that,     subject to approval of the budget by full Council, the proposed allocations of the devolved Highways Capital budget for 2019/20 be approved as follows:-

 

Item

2019/20 Allocation

(£)

Surface Treatment

788,907

Pre-Surface Treatment patching

585,500

Prioritised carriageway, drainage and remedial earthworks schemes

1,239,000

Prioritised footway schemes 

290,000

Minor Structural Repairs - Carriageways and Footways

426,850

Minor Structural Repairs – Drainage

123,000

Maintenance of traditional highway fingerpost signing

20,000

Road Lighting Column Replacement

50,000

Local Area Transport Improvement Schemes

141,000

 

TOTAL

3,664,257

 

95.

DRAFT 2019/20 HIGHWAYS NON DEVOLVED CAPITAL PROGRAMME FOR EDEN pdf icon PDF 92 KB

[Electoral Divisions: All]

 

To consider a report from the Acting Executive Director – Economy and Infrastructure (copy enclosed)

 

This report presents the Draft 2019/20 Highways Non Devolved Capital Programme for Eden.

 

Additional documents:

Minutes:

Members had before them a report from the Acting Executive Director – Economy and Infrastructure which advised members of the County Council’s Draft Highways Non-Devolved Capital programme in Eden for 2019/20.

 

Cumbria’s Transport Capital Programme was a package of highways and transport capital works that had been identified, proposed, prioritised, approved by Cabinet, allocated funding and timetabled for delivery in the next financial year. 

 

The programme was grant funded by the Department for Transport, allocated on a needs based formula taking into account population, accessibility, casualty rates, deprivation, congestion and air quality.

 

The programme was split into four main work areas:

 

·      Bridges and Structures

·      Integrated Transport

·      Principal Road Network and

·      Non-Principal Road Network. 

 

RESOLVED that,     the Draft Highways Non-Devolved Capital programme in Eden for 2019/20 be noted .

96.

EDEN TRAFFIC REGULATION ORDER (TRO) VARIATION 1: CHANGES TO EXISTING RESTRICTIONS AND INTRODUCTION OF NEW RESTRICTIONS pdf icon PDF 126 KB

[Electoral Divisions: All Eden]

 

To consider a report from the Acting Executive Director – Economy and Infrastructure (copy enclosed)

 

This report seeks to advise the Local Committee of the representations received to the statutory consultation and advertisement of a variation to the current Eden Traffic Regulation Order.

 

Additional documents:

Minutes:

The Local Committee considered a report from the Acting Executive Director – Economy and Infrastructure which sought to advise members of the representations received to the statutory consultation and advertisement of a variation to the current Eden Traffic Regulation Order, namely to;

 

·      introduce ‘No Waiting At any Time’ restrictions on parts of South Road, Station Road, Nateby Road, Westgarth Road and Westgarth Avenue, Kirkby Stephen,

·      introduce ‘No Waiting At any Time’ restrictions on parts of Hobsons lane and Redmayne Road, Kirkby Stephen,

·      amend a length of parking bay from 2 hour waiting to 30 min waiting on North Road, Kirkby Stephen,

·      introduce ‘No Waiting At any Time’ restrictions on parts of the A6 and U3179, Hackthorpe,

·      introduce ‘No Waiting at Any Time’ restrictions on part of Finkle Street, Pooley Bridge,

·      remove a length of 2 hour waiting parking bay to accommodate a proposed bus stop on the B5320, Pooley Bridge.

 

The proposed changes to The County of Cumbria (Various Roads, District of Eden) (Consolidation and Provision of Traffic Regulations) Order 2018 were the result of requests, comments, and complaints received from various sources as well as ongoing reviews of restrictions. This process allowed for concerns to be addressed as they arose and for existing restrictions to be updated as traffic behaviour and patterns change.

 

·         South Road, Kirkby Stephen.

 

Following complaints being received from Cumbria Constabulary, Kirkby Stephen Town Council and the local Cumbria County Council Member regarding inappropriate and obstructive parking at the southern section of South Road, Kirkby Stephen; it was proposed that new lengths of ‘No waiting at Any Time’ restrictions be introduced. The proposed waiting restrictions on the western side of South Road were centred on junctions and property accesses, locations where parking would already be obstructive or inappropriate, and were intended to improve traffic flows by providing passing places large enough to accommodate HGVs/coaches or multiple smaller vehicles.

 

The waiting restrictions proposed for the eastern side of South Road were intended to ensure that parking only occurred on one side of the road, a continuation of existing informal arrangements. Loading and unloading would still be permissible but so long as was necessary for the loading/unloading to take place.

 

·         Station Road, Kirkby Stephen

 

Following a request from the Local Member to address inappropriate and obstructive parking at both ends of Station Road, namely at its junctions with South Road and Nateby Road, it was proposed that ‘No Waiting at Any Time’ restrictions be introduced.

 

·         WestgarthRoad and Westgarth Avenue, Kirkby Stephen

 

Following a request from Cumbria Constabulary to address inappropriate and obstructive parking at the junction of Westgarth Avenue, Faraday Road, and Croglam Lane, it was proposed that ‘No Waiting at Any Time’ restrictions be introduced. It was also proposed that the give way priority of the Westgarth Avenue, Faraday Road, and Croglam Lane junction be changed so that vehicles emerging from Croglam Lane would be required to give way to traffic travelling along Faraday Road/Westgarth Avenue.

 

One response was received during statutory  ...  view the full minutes text for item 96.

97.

AREA PLANNING IN EDEN pdf icon PDF 113 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

The Area Manager’s report brings together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. This report provides Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.

 

Additional documents:

Minutes:

Mr N Hughes declared a non pecuniary interest in this item, as he is a member of the Credit Union.

 

Members had before them a report from the Executive Director – Corporate, Customer and Community Services which brought together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. This report provided Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.

 

In relation to health and wellbeing the Cabinet Member for Health and Care Services wanted to congratulate the communities in Penrith for establishing two groups recently to help improve health and wellbeing in the area. The first one was a group of people that have been canvassing cafes in the Penrith area to introduce slimmer’s choices to their menus, and the second group was called Triple A, an autism action group looking to make Penrith Town Centre autism friendly.

 

The Local Member for Shap asked the Area Manager to look again at the £434 still showing in the Eden Lakes budget line.  The Area Manager would investigate  and report back to the local member.

 

The Local Member for Alston was concerned and disappointed to find out that the Credit Union was intending to withdraw services in the Alston Moor area in  the next couple of days.  This was being done without any public engagement.  The local member was also concerned that the Credit union had not mentioned this in February when they had been to Eden Local Committee to seek funding or their services.  She asked about the feedback the members get from organisations where funding was allocated, and whether additional safeguards were needed to ensure this does not happen in future.

 

The Chair applauded the local member for the works she was undertaking to try to minimise the effect of the withdrawal of this service, and offered the support of Eden Local Committee if needed.

 

RESOLVED that,

 

(1)      Members note the budget allocations for 2018-19 and the commitments and expenditure recorded to date;

(2)      Members note the provisional unallocated resources in the 2018/19 Communities Revenue Budget of £65,544 as at 31 December 2018;

(3)      Members note a £5,000 award from the 0-19 Services budget to Penrith Cricket Club for replacing their changing facilities as described in Appendix I;

(4)      Members note the area planning update highlighted in paragraphs 4.6 – 4.27.

98.

APPOINTMENTS TO OUTSIDE BODIES pdf icon PDF 100 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

Following an invitation from the chairman of the Appleby Horse Fair Multi-Agency Strategic Co-ordination Group; this report invites Members to nominate a local Member to join this outside body.

 

Minutes:

Members considered a report from the Executive Director – Corporate, Customer and Community Services, which informed members that following an invitation from the chairman of the Appleby Horse Fair Multi-Agency Strategic Co-ordination Group; Eden Local Committee was invited to nominate a local member to join this outside body.

 

Appleby Horse Fair Multi-Agency Strategic Co-ordination Group (MASCG) had been in place for several years and brought together various agencies, statutory bodies and residents of the gypsy and traveller community. 

 

Following requests from elected Members and correspondence from a number of parishes and residents, the Appleby MASCG had discussed extending its membership to include elected representatives. This was agreed at a meeting of the group on 26 November 2018. 

 

As a result, the membership of Appleby MASCG was extended to include a Member from Eden District Council, South Lakeland District Council and Cumbria County Council.  This decision had been made with the aim of strengthening the ability of the group to make each Fair as safe as possible.

 

Members noted the term of office for this would be for the life of the current Council.

 

Mr P Dew was nominated as the Eden Local Committee representative and this was then put to a vote. With 6 for and 0 against, with 2 abstentions,  it was RESOLVED that,            Mr P Dew be appointed as Eden Local Committee’s representative on the Appleby Fair MASCG.

 

99.

LOCAL COMMITTEE CHAIRS AND LEADERSHIP pdf icon PDF 59 KB

To receive the minutes from the Leadership and Local Committee Chairs meeting held on 26 November 2018 (copy enclosed)

 

Minutes:

RESOLVED that,     the minutes of the Local Committee Chairs and Leadership meeting held on 26 November 2018 be received and noted.

 

100.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee

Minutes:

Members received updates from their representatives on the following outside bodies:-

 

·      Carlisle and Eden CRASH Group

·      Gilford Pupil Referral Unit

·      Eden Health and Wellbeing Forum

 

An update was also provided on the recently held Early Help Strategy Briefing.

 

The Chair thanked members for their updates.

 

101.

ACTION LOG pdf icon PDF 27 KB

To update Members on progress of Actions agreed from previous meetings (copy enclosed)

 

 

Minutes:

In considering the outstanding actions list it was AGREED that the following items be removed from the list:-

 

13 December 2018 – Minute No 78 – Referral made to the Communities and Place Scrutiny Advisory Board re Penrith to Keswick Railway, as this item was being considered by the SAB at its meeting on 15 March 2019.

 

102.

Governor Nominations pdf icon PDF 38 KB

To note the Governor Nominations (copy enclosed)

 

Minutes:

RESOLVED that,     the School Governor nominations be noted.

 

103.

DATE & TIME OF NEXT MEETING

The next meeting will be held on 26 March 2019 at 10.30am at Cumbria Fire and Rescue Service Head Quarters.

Minutes:

The next meeting will be held on 26 March 2019 at 10.30am at Cumbria Fire and Rescue Services HQ, Penrith.