To receive any apologies for absence.

There were no apologies for absence.

To disclose any personal and prejudicial interests relating to any item on the agenda.

NB   The following is a summary of what constitutes a personal interest and a personal and prejudicial interest.  Please seek advice or refer to the Code of Conduct (paragraph 8) for full definitions.

Personal Interests

You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the Electoral Division affected by the issue.

Personal interests are also things that relate to an interest you must register.

N.B. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak.

A personal interest should be declared as follows:

I have a personal interest in agenda item […] regarding the report on […] because I am […].

Personal and Prejudicial Interests

If you have a personal interest in a matter you will also have a prejudicial interest in that matter if the interest is one which a member of the public, with knowledge of the relevant facts, would reasonably regard as so significant that it is likely to prejudice your judgement of the public interest.  If you have a personal and prejudicial interest you must withdraw from the meeting room for that item, unless you are there to make representations and the public have the same opportunity to do so

NB You only have a prejudicial interest if the matter

• affects your financial position or that of your family, close associate, employer etc or it
• relates to a regulatory matter

A personal and prejudicial interest should be declared as follows:

I have a personal and prejudicial interest in agenda item […] regarding the report on […] because I am […].

Advice on this can be sought from staff in Legal and Democratic Services.  Members are requested to seek advice, wherever possible, before the meeting starts.

Mrs M Robinson declared a personal interest in Agenda Item No 14 – Appointment of  LA Governors as she is the nominees for appointment to be a governor at Armathwaite School.

Mrs M Robinson declared a personal interest in Agenda Item Nos 16 – Money Advice Information Report and Agenda Item No 17 – Local Development Framework, as a member of Eden District Council.

Mr A P Richardson declared a personal and prejudicial interest in Agenda Item No 10 – Proposed No Waiting at Any Time Restrictions in Penrith, as he is a shareholder of Shell.

Mr P Thornton declared a personal interest in Agenda Item No 17 – Local Development Framework, as a member of South Lakeland District Council.

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda.

RESOLVED,       that the press and public be not excluded from the meeting during consideration of any items of business on the Agenda.

To confirm as a correct record the Minutes of the meeting of the Local Committee held on Monday 30 April 2012 (copy enclosed)

RESOLVED     that the minutes of the meeting held on 30 April 2012 be agreed as an accurate record and signed by the Chair.

There are no questions, petitions or deputations relating to the business of the Committee on this occasion.

There were no public questions, deputations or petitions relating to the work of the Committee on this occasion.

[Electoral Divisions: All]

To consider a report by the Corporate Director – Resources (copy enclosed)

This report presents the actual expenditure and commitments recorded against the Local Committee’s Communities Budget as at 30 April 2013.

Members had before them a report from the Corporate Director – Resources, which presented the actual expenditure and commitments recorded against the local committee’s Communities budget as at 30 April 2012.

The Finance Manager explained that the carry forwards of local committee balances from 2011/12 into 2012/13 were to be put forward for approval on the 21 June 2012 at the County Council meeting.

RESOLVED that, members

(1)         Note the budget allocations for 2012-13 and the commitments and expenditure recorded to date;

(2)         Note the unallocated resources in the Communities Revenue budgets of £179,223.

(3)         Note the £25,995 which has all been over allocated in the Local Member Capital Schemes budgets.

[Electoral Divisions: All]

To consider a report by the Corporate Director – Resources (copy enclosed)

This report presents the provisional actual expenditure and commitments recorded against the Local Committee’s Highways Revenue and Capital Budgets as at 31 March 2012.

The local committee considered a report by the Corporate Director – Resources, which presented the provisional actual expenditure and commitments recorded against the Local Committee’s Highways Revenue and Capital Budgets as at 31 March 2012.

The Highways Revenue budget was projecting an overspend of £99,072 at the end of the financial year.  Overspend on Energy, the deficit carried forward from last year and the Doubtful Debt provision would be partially offset by underspends in Better Highways, Cleansing, and Lighting, Signals and Illuminated Signs budgets.

Overspend on Energy amounted to £34,742. Cost increases had been consistent across the County. Officers were closely monitoring this for 2012/13 to make sure reported variances were consist during the year.  Doubtful debt related to damage to infrastructure where income for damage had not been recouped. During 2011/12 this should have been reported earlier, and to ensure this does not reoccur, in 2012/13 this would be reported on a quarterly basis.

Members asked a number of questions in relation to streetlighting.  The Vice Chair explained that she had asked for a report on streetlighting to be presented at the next meeting of the local committee.

RESOLVED that, members

(1)               Note the budget allocations for 2011-12 and the commitments and expenditure recorded to date;

(2)               Note the Highways Revenue budget is showing an overspend of £99,072 at the end of the financial year;

(3)               Note the Highways Capital budget is showing an underspend of £36,735 at the end of the financial year;

(4)               Note the Winter Damage Budget is showing an overspend of £44,356 at the end of the financial year.

[Electoral Divisions: All]

To consider a report by the Corporate Director – Resources (copy enclosed)

This report presents the actual expenditure and commitments recorded against the Local Committee’s Highways Budget as at 30 April 2013.

Members considered a report by the Corporate Director Resources, which presented the provisional actual expenditure and commitments recorded against the Local Committee’s Highways Revenue and Capital Budgets as at 30 April 2012.

Again the Finance Manager asked members to note that the carry forwards of local committee balances from 2011/12 into 2012/13 were to be put forward for approval on the 21 June 2012 at the County Council meeting.

RESOLVED that, members

(1)               Note the budget allocations for 2012-13 and the commitments and expenditure recorded to date;

(2)               Note the Highways Revenue budget is currently projecting  a balanced budget at the end of the financial year;

(3)               Note the Highways Capital budget is currently projecting a balanced budget at the end of the financial year;

(4)               Agree to vire £10,000 from Better Highways Plant and Materials and £10,000 from Better Highways Teams budget lines to Doubtful debts in the Highways Revenue budget.

[Electoral Divisions: All]

To consider a report by the Corporate Director – Organisational Development (copy enclosed)

This report provides Members with an update on highways maintenance issues using the Better Highways approach. It contains the normal Measures as well as a profile of the work done.

A report by the Corporate Director – Resources provided Members with an update on highways maintenance issues using the Better Highways approach. It contained the normal measures as well as a profile of the work done.

Whilst E2E times generally showed an increase for each month compared to the last report, this was explained by the fact that defects requiring more information/design/consultation/specialist repair etc. would remain open on that month’s figures until completed and would consequently impact on the ongoing average figure for that month. Overall E2E times are shortening as the Service became more efficient and a marked improvement could be seen over last year’s figures.

The Right First Time figure had also generally improved as the 2011/12 year progressed. It now appeared to have stabilised at a figure between 60 and 70%. Practically, this was probably the best figure that would be achieved, as an element of the work of the better highways teams involved making temporary repairs to ensure safety for highway users whilst a more permanent repair or solution was designed.

Members asked for an explanation about the streetlights which were on permanently in Penrith, and had been for over a month.  The Area Highways and Transport Manager explained that the problem had been caused by work carried out at one of the substations in Penrith, and he asked members to note that the County  Council was not paying for the electricity to run these 24 hours a day, this cost was being met by the Utility Company.  It was hoped this problem would be resolved shortly.

Members again raised the issue of the need for comparison costs for replacing all the bulbs in the streetlights with LED ones, and whether it would be cost effective to change them all at the same time or on a rolling programme.  The Vice Chair said she had asked for a report on Streetlighting in Eden to be prepared for the next meeting of Eden Local Committee.

RESOLVED that members note the monitoring information for the Better Highways works from 2 August 2010 to date, for reactive maintenance work.

[Electoral Divisions: Penrith East, Penrith North, Penrith West]

To consider a report by the Corporate Director – Organisational Development (copy enclosed)

This report advises members following the advertisement of a Traffic Regulation Order to implement a number of waiting restrictions around Penrith. In total five locations have been consulted upon.  Four locations; Bridge Lane, Macadam Way, Macadam Gardens and Wetheriggs Lane are proposed No Waiting at Any time and one location; Castle Hill Road is proposed no waiting 8am – 6pm. Members are asked to consider the recommendations and indicate whether the Order should be confirmed or alternatively not confirmed as advertised.

Mr A P Richardson left the meeting during consideration of Appendix 2 – Proposed No Waiting at Any Time Bridge Lane, Penrith.  Once deliberation on this item concluded he returned to the meeting.

Members had before them a report by the Corporate Director –Organisational Development, which advised members following the advertisement of a Traffic Regulation Order to implement a number of waiting restrictions around Penrith. In total five locations have been consulted upon.  Four locations; Bridge Lane, Macadam Way, Macadam Gardens and Wetheriggs Lane are proposed No Waiting at Any time and one location; Castle Hill Road is proposed no waiting 8am – 6pm.

On Wetheriggs Lane concerns on egress arrangements when exiting from Ullswater Community College had been expressed by a local bus operator. The proximity of cars to this junction restricted visibility and made exiting difficult. To resolve this issue and improve safety a length of no Waiting at Any Time was proposed to be installed.  No objections had been received regarding this proposal.

At the junction of Macadam Way/Gardens residents had noted cars were increasingly parking around the junction and obscuring visibility for drivers of vehicles exiting Macadam Gardens into Macadam Way. Since advertising this order 12 comments had been received all in support of the proposal. Residents were asking for the introduction of further restrictions and wider restricted parking in the areas surrounding the junction. Although some vehicles may be displaced by restricting this short area, this proposal was to remove vehicles from around a junction and improve safety for users.

The proposal for the No Waiting at Any Time restrictions around the junction of Macadam Way and Drovers Lane formalised what was currently marked on the ground and addressed discrepancies between the length marked and the schedule as recorded in the Traffic Regulation Order. Again no objections had been received to this proposal

The final two proposals - a stretch of No Waiting at Any Time outside the Shell garage on Bridge Lane and a section of No Waiting 8am – 6pm on Castle Hill Road were not currently covered by any restriction. The section on Bridge Lane would present potential safety issues if any vehicles did park in this area and the restriction proposed completed work already undertaken on Bridge Lane to limit long term waiting. On Castle Hill Road there was a gap in provision where no restriction existed, this needed to be completed to stop inconsiderate parking on this road. No objections had been received to either of these proposals.

The proposals were advertised on the 21 April 2012 and the objection period closed on the 12^th May 2012. During this time no objections were lodged however 12 comments were received regarding the Macadam Gardens proposal.

RESOLVED that members agree to bring into operation, as advertised, The County of Cumbria (Various Roads, Penrith) (Consolidation and Provision of Traffic Regulations) (Order 2007) Variation (No. 10) Order 20>< having taken into consideration the matters contained in Section 122(2) of  ...  view the full minutes text for item 30.

[Electoral Divisions: Alston and East Fellside]

To consider a report by the Corporate Director – Organisational Development (copy enclosed)

This report advises members following the advertisement of a permanent Traffic Regulation Order to replace the existing experimental order at Townfoot Alston. This proposal was developed following comments received to the Experimental Order which were brought before this committee in November last year.  Members are asked to consider the recommendations and indicate whether the permanent Order should be confirmed or not confirmed as advertised.  Alternatively, members could confirm that the Experimental Order (as detailed in paragraph 3.2 to this Report), which is due to expire on 24 July 2012, is made permanent.

Members had before them a report by the Corporate Director – Organisational Development, which advised them following the advertisement of a permanent Traffic Regulation Order (as detailed in paragraph 3.1 to this Report) to replace the existing experimental order at Townfoot Alston. This proposal was developed following comments received to the Experimental Order which were brought before this committee in November last year.

In October 2010 a report came before Eden Local Committee proposing an experimental order be placed with a mix of staggered parking and sections of double yellow lines.Following approval this proposal was implemented in January 2011. An experimentaltraffic order could run for a maximum of 18 months so whilst in operation views and comments had been sought to ascertain support or otherwise for the scheme. The experimental order was due to expire on the 24 July 2012.

Since January 2011 there had been 6 responses. 3 from businesses including a local bus operator, 1 from the police, 1 from the Town Council and 1 from a resident. These were brought before the Local Committee in December last year and it was agreed an alternative proposal be developed and consulted upon prior to returning to this committee in 2012.

During April and May 2012 a proposal was developed and advertised see Appendix 3 to this report. The draft order was advertised on 28 April 2012 and the statutory objection periodclosed on the 19 May 2012.  During that time 7 objections/comments were received. Of the 6 objections 2 were from residents, 1 a business, 2 were from residents and businesses combined additionally 1 was from the Police. Additionally, the Town Council had responded and indicated support for the proposal.

The work for the experimental order had already been undertaken and was currently on the ground, so if it was resolved to confirm this order as permanent then no further works cost would be required.

Members debated these options, and on conclusion of these discussions it was RESOLVED that

(1)       Members agree to bring into force The County of Cumbria (Various roads, District of Eden) Consolidation and Provision of Traffic Regulations) (Order 2008) Variation (No.6) Order 20>< having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of this Report.  The effectiveness of the Order will be reassessed after 6-12 months and this may result in a further referral to local committee;

(2)       That members agree not to confirm as permanent and not bring into operation,The County of Cumbria (A686 Station Road and A689 Front Street, Alston) (Experimental No Waiting At Any Time) Order 2011 known as Alston Townfoot Experimental Order having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of this Report.

[Electoral Divisions: Eden Lakes and Penrith North]

To consider a report by the Chief Executive (copy enclosed)

This report presents a number of projects to be funded from the Local Member Schemes budgets. The report includes Members’ proposals that have been sufficiently investigated and developed, to enable Local Committee to consider spending decisions.

Members had before them a report by the Chief Executive, which presented a number of projects to be funded from the Local Member Schemes budgets. The report included Members’ proposals that had been sufficiently investigated and developed, to enable Local Committee to consider spending decisions.

RESOLVED that members approve,

(1)               A Revenue Grant of £2,000 from the Eden Lakes Electoral Division budget to support the refurbishment of Kings Meaburn Village Institute;

(2)               A Revenue Grant of £4,150 from the Penrith North Electoral Division budget to improve pedestrian crossing facilities on Meeting House Lane, Penrith. 

[Electoral Divisions: All]

To consider a report from the Chief Executive (copy enclosed)

This report outlines the grant funding applications received against the 0-19 Services criteria.

The local committee considered a report by the Chief Executive, which outlined the grant funding applications received against the 0-19 Services, and included applications from:-

·              The Methodist Youth Club

·              The Methodist Church Annual Soccer School

·              The 1^st Kirkby Stephen Scout Group

·              The Brough Pre- School Nursery and Toddler Group

Methodist Youth Club Activity Weekend - this application was for a grant of £700 to support an annual activity weekend at Knock Christian centre. 

Methodist Church Annual Soccer School - this application was for a grant of £500 towards the cost of an annual soccer school. This event had a history (11 years) in the area and involved up to 100 primary school age children throughout the Eden area.

1^st Kirkby Stephen Scouts – this application was for a grant of £1650 to support a visit by 55 children and 10 adult volunteers to the Scout Activity Centre at Great Tower, near Windermere, for two nights.

Brough Pre-School Nursery and Toddler Group - this application was for a grant of £1400 to support a project organised by the Brough Pre School Nursery and Toddler Group focused on the ‘visit’ of the Olympic torch to Brough.

Members asked when discussions would take place on the criteria and strategic fit of future applications against this budget line.  The Chair reminded all members that this would be discussed at the private members briefing being held at the end of this meeting.

RESOLVED to award,

(1)         A grant of £700.00 to contribute towards the cost of an annual activity weekend for 48 young people from Methodist Youth Clubs in Tebay, Orton, Newbiggin-on-Lune, Crosby Ravensworth and Kirkby Stephen;

(2)         A grant of £500.00 to contribute towards the cost of the Methodist Church Annual Soccer School for 100 primary school age children in Eden;

(3)         A grant of £1650.00 to contribute towards the cost of an activity weekend at the Scout Activity Centre at Great Tower, near Windermere, involving 55 children and 10 adult volunteers;

(4)         A grant of £1400.00 to contribute towards the cost of activities organised by the Brough Pre-School Nursery and Toddler Group to mark the procession of the Olympic torch through Brough on 20th June 2012.

[Electoral Divisions: All]

To consider a report by the Corporate Director – Childrens Services (copy enclosed)

RESOLVED     that subject the their agreement the following be appointed:-

Brunswick Primary School               Stephen Butterfield

Strickland Well

Great Strickland

Penrith

CA10 3DF

Threlkeld Primary School                 Mrs Sheila Files

Chapel Cottage

Scales

Threlkeld

Keswick

Cumbria

Armathwaite School                         Mrs Mary Robinson

Bell House

Ainstable

Carlisle

Cumbria

CA4 9RE

Warcop CE Primary School            Mr Richard Wynne

Stonehaven

Tower Court

Warcop

Appleby

CA16 6NL

Lazonby CE School                          Mr G Nicolson

                                                            12 Lamb Lea

                                                            Lazonby

                                                            Penrith

                                                            Cumbria

                                                            CA10 1BB

[Electoral Divisions: All]

To consider a report by the Corporate Director – Organisational Development (copy enclosed)

This report provides a progress report on the 2012/13 programme of work showing for each scheme, grouped by electoral division, start and end dates where known, month or quarter where dates have not been finalised, the work type and comments on the scheme as appropriate.

Members considered a report by the Corporate Director – Organisational Development, which provided a progress report on the 2012/13 programme of work.

RESOLVED that the report be received and noted.

[Electoral Divisions: All]

To consider a report by the Chief Executive (copy enclosed)

This report provides information for Local Committee on the delivery of the Money Advice Contract in the Eden area.

The local committee considered a report by the Chief Executive, which provided information for members on the delivery of the Money Advice Contract in the Eden area.

Cumbria County Council had supported a money advice service provided by the Citizens Advice Bureau since 1990 although the provision of money advice, directly or through external agencies was not a statutory duty of the County Council.

A money advice service in this format had been in place since 2007 with the contract meeting performance outputs and requirement year on year, often exceeding them. During this period approximately 9000 people across the county had received the help, advice and support they needed to deal with millions of pounds of debt.

The contract was delivered by Citizens Advice Cumbria, which was a consortium of the 7 Citizens Advice Bureaux in Cumbria – Allerdale, Barrow, Carlisle, Copeland, Cumbria Rural, Eden & South Lakeland.  The total value of the contract countywide was £317,000 with Eden Local Committee having a budget allocation of £34,870

RESOLVED that the report be received and noted.

(copy send out under separate cover for members only)

RESOLVED that the briefing be received and noted.