Agenda and draft minutes

County Council Local Committee for South Lakeland
Tuesday, 4th June, 2019 10.00 am

Venue: County Offices, Kendal

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

1.

Election of Chair

To elect a Chair for the ensuing year

Minutes:

RESOLVED that, Mr Cotton be appointed Chair for the ensuing year

 

Mr Cotton in the Chair

2.

Election of Vice Chair

To elect a Vice Chair for the ensuing year

Minutes:

RESOLVED that, Mr Cook be appointed Vice Chair for the ensuing year

3.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Mr C Hogg, Mr P McSweeney, Mrs S Sanderson, Mr P Thornton, Mr W Wearing and Mrs J Willis.

4.

Public Participation

To receive any items of Public Participation.

Minutes:

Mrs Gillian Kelly had attended the meeting to make a statement covering the following points:

 

·         She had been researching and giving talks about global warming for over two years and had already addressed a number of members at the meeting

·         South Lakeland District Council and Kendal Town Council had recently declared a climate emergency.

·         She urged County Council members to do the same as it was emergency on a level that humanity had never encountered before

·         It had been a mistake for members to recently grant planning permission for the West Cumbria Mining planning application as it had been based on incorrect assumptions. There needed to be a change on how these types of decisions were made

·         It had been announced that there were only twelve years left to make changes to avoid the extinction of humanity

·         If we continued along the same trajectory, we could not stay within the 1.5 degrees of global warming which had been agreed at the Paris Climate Summit

·         Anything above 2 degrees increase in warming would lead to an out of control situation and be catastrophic for life on earth

·         Emissions were higher than ever before

·         Carbon dioxide and methane were being released from the warming of the Tundra

·         The World Wildlife Fund  had reported that we had lost 60% of our wildlife since the 1970s

·         We are already seeing unpredictable weather and this was affecting food production. Part of the USA was under floodwater which was affecting its food production

·         The oceans were warming

·         Pesticides and artificial fertilisers have de-nurtured the soils

·         Water shortages in the future were likely, unpredictable weather would cause damage to infrastructure and due to the mass movement of people across the globe, there was likely to be a breakdown of civil society

·         The question was what to do about it, individuals could not do much on their own but we can’t go on exploiting the earth

·         There needed to be a complete system change by central government, but the greater number of councils demonstrating awareness, concern and willingness to act could affect a change in world governments.

·         The window of opportunity is very small, change has to happen now, some decisions may prove to be unpopular

·         Members were asked to think of the future of their children and grandchildren

·         Members were urged to do anything they could in their power, individually and collectively to help in the unprecedented emergency

 

Mrs Kelly thanked Members for listening.

 

The Chairman read out the following response and thanked Mrs Kelly for attending the meeting:

 

Thank you for raising this important issue, it is recognised that to drive this forward it will require far reaching collective action by everyone, at a local and national level. Climate Change is being discussed in multiple forums at the County Council and in partnership with the 6 district authorities and both National Parks also. The County Council has been committed to tacking Climate Change for many years, first taking action back in 2009 publishing a Carbon Reduction  ...  view the full minutes text for item 4.

5.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any items on the agenda.

Minutes:

RESOLVED that, the press and public not be excluded from the meeting for any items of business on this occasion

6.

Disclosures of Interest

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                   interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the         area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of Interest made on this occasion

7.

Minutes pdf icon PDF 237 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 20 March 2019

Minutes:

RESOLVED that, the minutes of the meeting held on 20 March 2019 be confirmed as a correct record and signed by the Chair.

8.

AREA PLANNING pdf icon PDF 661 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure

 

The report provides service information and offers recommendations to South Lakeland Local Committee for approval from the Strategic Planning Working Group meeting held on 8th May 2019 and the Children & Young People’s Working Group meeting held on 17th April 2019. The report also provides Local Committee with an update on activity against agreed priorities and provides an overview of the current budget position.

 

 

 

Minutes:

A report was considered from the Executive Director – Corporate, Customer and Community Services regarding Area Planning. It provided service information and offered recommendations to the Local Committee for approval from the Strategic Planning Working Group meeting held on 2 May 2019 and the Children and Young People Working Group meeting held on 17 April 2019.  The report also provided an update on activity against agreed priorities and provided an overview of the current budget position.

 

Discussion took place on the review of school crossing patrols with a member asking that schools and the Highways Traffic Team liaise closely during the review. Another member raised the difficulty of recruiting to School Crossing Patrols and asked that innovative recruitment methods were found.

 

Following a member request, the Area Manager would circulate the contact details for the Lakes Alive officer who had presented at a recent meeting. A short discussion took place on the impact of large numbers of cyclists using popular routes.

 

Recommendations 3.1 to 3.5 were moved en bloc by Mr Cook and Seconded by Mr Collins. These were agreed by assent of the Committee.

 

The Area Manager provided background to the future of Ellerthwaite House, Windermere and the proposal to enter into a long lease with a charitable trust. Members were invited to comment and advised that their comments would be forwarded to Cabinet which would make the final decision. The Area Manager had reviewed the Business Plan and talked in detail about the phases of the project, the sharing of costs and on the lease arrangement.

 

Members supported the refurbishment of the inside and preservation of the outside of the building and wanted reassurance that the full range of facilities would be available for the local community to use. A member asked that arrangements be put in place for the local community to be able to access vital services during closure of the building for refurbishment. A number of concerns were raised about how well informed the community was about the proposals as there had been a lack of information circulated. The Area Manager confirmed that as part of the feasibility study an engagement event had taken place where 100 people had listened to broad proposals. 3 tiers of local government had been engaged and presented with the vision and objectives of the Paradise Trust should it be successful in securing the long lease. A member urged continual monitoring of the transfer to ensure all the objectives were carried out as intended.

 

The Mayor of Windermere highlighted the importance of the building to the community, stated that he had attended the recent consultation meeting and was concerned about the lack of detail available, he had not seen the Business Plan and expressed his concern about the length of the lease being 125 years. He wanted the option for the Town and District Councils to be able to review and comment on the plans.

 

It was suggested that Windermere Town Council and South Lakeland District Council provide their views  ...  view the full minutes text for item 8.

9.

South Lakeland Local Committee Highways Finance Outturn Report 2018/19 pdf icon PDF 243 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure

 

This report provides details of the Local Committee’s Highways Revenue and Capital and Non-Devolved Capital Budgets.

 

Additional documents:

Minutes:

The Highways Network Manager introduced a report from the Acting Executive Director – Economy and Infrastructure on the 2018/19 Highways Devolved Revenue and Capital Provisional Outturn Report.

 

Members were advised of the £23,000 overspend on the £1,173,789 on the Devolved Highways Revenue Budget which was due to increased cleansing costs. The Highways Devolved Capital Budget had been increased following the additional £1.902m allocated to South Lakeland as part of the funding made available to the County Council from Central Government. Work had been compressed due to the delivery of additional schemes and the budget was £291k overspent. Some money had been clawed back as some schemes cost less or were not delivered and this work would be rolled over. The Highways Non Devolved Capital Budget had an accelerated spend of £45,440.

 

A member commented on how useful the extra funding had been in his electoral division, querying whether funding was available to rectify other issues particularly in relation to North Road, Holme. The Highways Network Manager reported that funding was being sought for the works. Following member queries, the Highways Network Manager advised that graffiti would be removed from Kendal bypass and update was provided on the replacement of Gooseholme Bridge. A short discussion took place on how projects were placed on the planned work list part way through the year and the impact it had on other planned works.

 

RESOLVED that, the revenue and capital budget allocations for 2018/19 and the provisional outturn recorded to the end of March 2019 be noted.

10.

Highways and Transportation Working Group pdf icon PDF 191 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure

 

This report presents the minutes of the meeting of the Highways and Transportation Working Group held on 17 April 2019 and brings forward recommendations for consideration by the Local Committee.

 

Additional documents:

Minutes:

A report was considered from the Acting Executive Director – Economy and Infrastructure regarding the meeting of the Highways and Transportation Working Group meeting held on 17 April 2019.

 

The Chair of the Working Group briefed the Committee on the business conducted at the meeting highlighting the following:

 

·         A592 and A684 – DFT Safer Roads Funding

·         Kendal Infrastructure Improvements update

·         Members would be provided with a list of drains in their area which had been cleared

 

The Chairman of the Committee thanked officers for spending the additional money received from Government earlier in the year for highways improvements on time, and in a useful and meaningful way, especially given the short notice that had been given.

 

A member highlighted the need for the public to be better informed and explanations be given about highways work undertaken in their communities. He asked that work be undertaken with Highways England regarding when the A590 was closed and asked for its assistance with the upkeep and maintenance of minor roads used as rat runs when the A590 was closed.

 

Following a query from a member about road safety issues arising from the Shap Road cycle improvement scheme, the Highways Network Manager talked about the design team’s and safety audit team’s processes for designing out safety issues on the highways network.

 

A short discussion took place about road diversion signage relating to the recent bridge failures in the county with members encountering both positive and negative experiences of the diversions.

 

RESOLVED that, the Minutes of the Working group meeting held on 17 April 2019 be noted

11.

WINDERMERE FERRY ADVISORY Group pdf icon PDF 299 KB

[Electoral Divisions: Windermere]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure

 

This report asks members to agree the Terms of Reference and membership of the Windermere Ferry Advisory Group.

 

Minutes:

A report was considered from the Acting Executive Director – Economy and Infrastructure regarding the Windermere Ferry. The report advised on the resolution of Cabinet to support the reintroduction of the Windermere Ferry Advisory Group  by South Lakeland Local Committee. The Local Committee was asked to approve the Terms of Reference.

 

The Area Manager introduced the report adding that the Acting Executive Director – Economy and Infrastructure was committed to working with partners and stakeholders to ensure an efficient and effective service. She was particularly keen that the Ferry be recognised as a catalyst for economic growth and a positive partner in supporting local businesses on both sides of the lake to grow. The Area Manager added that the County Council was working with Cumbria Tourism to identify ways of supporting and promoting local businesses who relied on the Ferry. Proposals would be taken to the first meeting of the Group. The Programme Manager advised that the first meeting would be held before the end of July 2019 and that holding more than two meetings per year would be at the discretion of the Windermere Ferry Advisory Group. The Membership of the Committee needed to be confirmed in order for a meeting to be convened.

 

Mr Cook moved the Terms of Reference as set out in the report (subject to spelling corrections). This was seconded by Mr Clark.

 

In supporting the motion, a member welcomed the reintroduction of the Group commenting on its contribution towards reducing climate change and that its use reduced traffic on the roads. He commented on the increase in ferry charges, asking officers to consider the consequences as it was cheaper for four cyclists to use a car to carry their bicycles rather than to cycle them across individually. The Chair advised that this would be a matter for the Group to consider and feed recommendations into the budget process.

 

A member commented on the need for an Emergency Disaster Plan and for all agencies to join together on this.

 

The Local Member considered that it was important for the Group to have an additional objective which explicitly included feeding into the budget process. He considered that the political proportionality numbers should be removed as these could change following an all-out County Council election. He considered that Parish Councils should have three representatives – one each from Windermere, Hawkshead and Claife. He required one meeting of the Group to be convened in time to feed into the budget process.

 

Mr Berry, in agreeing with the majority of the Terms of Reference moved by Mr Cook, moved an amendment, seconded by Mr Bingham that Windermere, Hawkshead and Claife Parish Councils each have a representative on the Group.

 

A number of members advised that in the Highways and Transportation Working Group discussion, it was agreed that the Group be focussed with a small membership, with one representative from the Parish Councils on each side of the Lake. A member urged caution on having three Parish Council representatives. It  ...  view the full minutes text for item 11.

12.

COMMUNITY DEVELOPMENT AND PUBLIC HEALTH ACTIVITY UPDATE pdf icon PDF 1 MB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director - Corporate, Customer and Community Services

 

This report details the Public Health Activity undertaken by the South Lakeland Area Support Team and Locality Public Health Manager

 

Additional documents:

Minutes:

A report was considered from the Executive Director – Corporate, Customer and Community Services regarding an update on community development and public health activity. The report drew attention to key Community Development and Public Health activity undertaken by the South Lakeland Area Support Team and Locality Public Health Manager.

 

The Public Health Locality Manager drew members’ attention to the Cumbria Joint Health and Wellbeing Strategy 2019 – 2029 and the Cumbria Joint Public Health Strategy. The latter would inform the work of officers. He was pleased to report that South Lakeland compared favourably locally, regionally and nationally with more than two in three adults being considered as active.

 

Members welcomed the positive picture outlined in the statistics in the report and congratulated the team for their work. A member talked about a local concern of his that he had drawn to the attention of the Police and Crime Commissioner.

 

A member considered that biodiversity and climate change should be separate initiatives and both should be treated as important and urgent. Additional work should be undertaken on carbon neutrality and the carbon footprint. He considered the strategy to be too limiting. The Public Health Locality Manager outlined the work of the County Council in this area and stated that there was a specific focus on health in the documents.

 

A number of members highlighted the omission of violence (particularly domestic violence) and sexual exploitation in the documents and urged joint working between local councils on these matters. A short discussion took place on the breaking down of violence statistics and the provision of contextual recording of incidents.

 

RESOLVED that, the report be noted.

13.

Local Committee Chairs and Leadership Committee Minutes pdf icon PDF 211 KB

To receive the Minutes of the Local Committee Chairs and Leadership meeting held on 30 April 2019

 

Minutes:

The minutes of the Local Committee Chairs and Leadership meeting were received by the Committee.

 

The Area Manger advised on the business conducted at the meeting. A member briefing was requested on Parking Permits.

 

RESOLVED that, the minutes of the Local Committee Chairs and Leadership meeting be received

14.

Partner Organisations

14a

Outside Bodies

To receive feedback from members on the outside bodies that they serve, and from the Local Member Champions.

Minutes:

There was nothing to report on this occasion.

15.

Children's Champion

Update by the Children’s Champion.

Minutes:

Mrs Evans briefed the Committee on the following:

 

·         Her attendance along with Mr Clark at the Cumbria Tea Party which celebrated Foster Carers

·         The business conducted at the recent Corporate Parenting Board meeting

·         Foster friendly churches – she would be giving a presentation on this shortly and offered to circulate it to the Committee for members to use

 

Mrs Evans urged members to spread the message of the need for Foster Carers in the County.

 

Mr Clark commented on the number of Foster Carers coming back in house due to the excellent support provided by the County Council and reiterated the need for Foster Carers in the County.

 

Mr Wilson asked about the position of Armed Forces Champion  and asked to revisit the position of Autism Champion.