Agenda and draft minutes

County Council Local Committee for South Lakeland
Wednesday, 29th January, 2020 10.00 am

Venue: County Offices, Kendal

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

55.

Apologies for Absence

To receive any apologies for absence.

Minutes:

There were no apologies for absence

 

The Chairman advised that in accordance with the Local Government Act 1972, he had agreed that report 15. Divisional Highway Priorities Works 2019/2020 -Lower Kentdale be considered by the Committee as a matter of urgency as there was an addition to the list of works. The decision could not wait until the Committee’s next meeting on 23 March 2020 as it was so close to the end of the financial year that by the time the Call in period ended, the end of financial year will have passed.

 

Mr Leith Hallatsch was welcomed to the meeting as a Co-optee on the Committee. He had recently been appointed by Cumbria Association of Local Councils.

56.

Public Participation

Mrs O’Loughlin will be attending the meeting for Public Participation regarding the Kendal Experimental Order

Minutes:

1             Mrs O’Loughlin had attended the meeting for Public Participation regarding the Kendal Experimental Traffic Regulation Order. Members had viewed photographs from Mrs O’Loughlin, before the meeting of the Committee which showed vehicles parked in parking bays. Mrs O’Loughlin made the following statement:

 

My name is Heidi O’Loughlin and I wish to raise my objections to the experimental scheme for blue badge parking in Kendal town centre. The parking as currently laid out is not as convenient as the previous spaces. The previous spaces were easy to pull in and out of, easier for people with wheelchairs for example loading from the rear.

The 11.00am – 4pm time restriction means that it is probably the busiest time of day and also means that blue badge holders cannot access the town centre outside of these hours. Alternative car parks in the town centre have been mentioned but the vast majority of disabled people would be unable to walk these distances. Also I heard from someone recently, whose relative is no longer able to access the town centre and has to resort to doing everything on the internet because previously he could park in the Market Square and manage to get to nearby shops but is unable to walk the distance from the experimental scheme.

The most significant problem is that other vehicles are using these spaces between 11.00am and 4pm and consequently blue badge holders are finding it impossible to access the town centre. I have spoken to other blue badge holders who admit that they have given up trying to access the town centre. Also I have spoken to CEOs who admit that they cannot be there very often and that as soon as they leave, people abuse the situation again. I have brought photographs all taken between 11am - 4pm during the experimental period to prove the same.

In some cases as you can see there are two commercial vehicles parked at the same time and some being so large that they take up more than one space. The photographs I have provided are only what I have been able to take on the occasions I came into town, generally twice weekly and so the abuse is obviously much more widespread.

The Equality Impact Assessment says it’s necessary to ensure that enforcement of restrictions is robust. Consequently, if the parking cannot be adequately enforced, it is never going to be a satisfactory alternative for disabled people.

Finally, there was a 1253 signature petition opposed to the new scheme handed into the Council and of the responses from the public to the Council’s consultation, only 56 out of 150 were in favour.

 

The Chair read out the following response:

 

Thank you very much for coming and presenting your statement on the Kendal Experimental Traffic Regulation Order.  We welcome the feedback and insights on the operation of the Experimental Traffic Regulation Order which has been in place for 16 months.

 

Local Committee will be considering this matter this morning under Agenda  ...  view the full minutes text for item 56.

57.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any items on the agenda.

Minutes:

RESOLVED that, the press and public not be excluded from the meeting for any items of business.

58.

Disclosures of Interest

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                   interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the         area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest.

59.

Minutes pdf icon PDF 154 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 28 November 2019

Minutes:

RESOLVED  that, the minutes of the meeting held on 28 November 2019 be confirmed as a correct record and signed by the Chair.

 

60.

AREA PLANNING - SOUTH LAKELAND pdf icon PDF 184 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services

 

This report provides information and offers recommendations to the Local Committee for approval from meetings of the Strategic Planning Working Group and the Children and Young Peoples Working Group. It also updates the Local Committee on previously agreed activity supported with the latest financial statement.

 

Minutes:

A report was considered from the Executive Director - Corporate, Customer and Community Services. The report provided service information and offers recommendations to South Lakeland Local Committee for approval from the Children and Young People’s Working Group meeting held on 11th December 2019. The report also provided the Local Committee with an update on activity against agreed priorities and provided an overview of the current budget position.

The Area Manager – South gave an update on Borderlands Place Programme following the endorsement at the last meeting to choose Ulverston as South Lakeland’s selected town in the Programme. This would be submitted in January 2020 to the Borderlands Programme Board for confirmation. Members were informed about the discussions which had taken place at the joint Cumbria County Council and South Lakeland Association of Local Councils annual meeting.

Discussion took place on the work of the library service. A member who had been the portfolio holder under a previous Administration stated that libraries were busy places and did not just deal with books. Members agreed, with it being highlighted that they were a hub in some communities, or centres of creativity and culture and would look different in the future. Some members considered that modernisation and a rebranding of the library service was timely, with another member feeling that an explanation should be provided to the public on what was available in libraries. A member reported on the ‘Let’s Play Out’ scheme which had received funding which had been used by libraries to reduce loneliness and isolation. A member provided an example of a community group in his electoral division which used library space to undertake their community work.

The Area Manager – South presented members with an up to date report on the Financial Statement to 31 December 2019.

A member talked about Area Planning in the context of a possible move towards a Unitary Authority model. He wanted all tiers of local government to work together on this. He considered it important that South Lakeland Local Committee had its voice heard and asked that at a future meeting, it be considered how the Local Committee could be part of the discussions. The Chairman advised that currently, there were discussions about this with officers at South Lakeland District Council and in the Local Committee Joint Working Group. He felt that this matter would be best considered at the Committee’s Strategic Planning Working Group. Mr Berry moved that the Strategic Planning Working Group consider the implications of closer working between the three tiers of local Government and ensure that the voice of the Local Committee is included within Unitary Authority discussions. This was seconded by Mr Bingham and was agreed by assent of the Committee.

RESOLVED that,

 

1             Members note the budget update for 2019-20 including the commitments and expenditure to date as set out in Appendix A of the report

2             Members note the work of the Children & Young People’s Working Group as set out in the minutes at Appendix  ...  view the full minutes text for item 60.

61.

2019/20 HIGHWAYS DEVOLVED REVENUE AND CAPITAL UPDATE REPORT pdf icon PDF 105 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Economy and Infrastructure

 

This report provides details of the Local Committee’s Highways Revenue and Capital and Non-Devolved Capital Budgets.

 

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure which presented the Highways Revenue and Devolved Capital and Non-Devolved Capital Budget finance reports and updated members as to current progress on the budget lines as detailed in the appendices attached to the report.

The Local Area Network Manager South Lakeland guided members through the details of the budget and expenditure to the end of December 2019. He offered to answer any individual member queries outside of the meeting.

After being asked if the replacement of bulbs to more reliable LED bulbs in street lighting had reduced costs in the lighting and signs budget, the Local Area Network Manager South Lakeland explained that the budget was also used for the testing of the asset for structural integrity and not just lighting, but would review the figures. He advised on the process for the replacement of lights on illuminated traffic signs as this was not a programme. He clarified that a mix of both the revenue and capital budgets were used to fund this work.

RESOLVED that, the Local Committee notes the revenue and capital budget allocations for 2019/20 and the commitments and expenditure recorded to the end of December 2019 and shown in Appendices 1, 2 and 3 attached to the report.

62.

HIGHWAYS AND TRANSPORTATION WORKING GROUP MEETING 11TH DECEMBER 2019 pdf icon PDF 135 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Economy and Infrastructure

 

This report presents the minutes of the meeting of the Highways and Transportation Working Group held on 11 December 2019 and brings forward recommendations for consideration by the Local Committee.

 

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding South Lakeland Local Committee’s Highways and Transportation Working Group meeting on11th December 2019 and included recommendations for consideration by the Local Committee.

Mr Collins, as Chair of the Highways and Transportation Working Group presented the report and moved the recommendations as set out in the report.

Mr Airey highlighted that he would meet with officers to re-profile the works in the Ulverston West division.

Following a member referring to the proposed moratorium on works relating to Divisional Priority Works 2021/21 and a new method for identifying schemes, the Team Leader Traffic Management - Southtalked through the new proposal to split schemes into different headings in order to utilise the budget more effectively. She advised that this would be considered at the next Highways and Transportation Working Group meeting to be held on 19 February 2020. All members of the Committee were invited to attend the meeting on 19 February and take part in the discussion.

 

RESOLVED that,

1             Local Committee note the Minutes of the Working Group meeting of 11th December 2019 which are attached as Appendix 1 of the report.

 

2             Members note that a separate report is before the Local Committee in relation to Working Group’s recommendation regarding the implementation on a permanent basis of the Kendal Experimental Order.

3             The Local Committee agree that The County of Cumbria (Various Roads, South Lakeland Area) (Consolidation of Traffic Regulations) (Order 2002) (Town View, Webb View, Earle Court, Castle Drive, Castle Grove and Parkside Road) Variation Order 20><, be brought into operation, in its entirety, having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which were specifically referred to at paragraph 7.2 of the report to the Working Group.

4             The Local Committee approves the current Divisional Highway Priorities Works Programme 2019/2020 (“the Programme”) set out in Appendix 1 of the HTWG report and Appendix 2 to the Local Committee report, which has additional schemes for the following divisions; Cartmel (1 no.), High Furness (2 no.), Low Furness (1 no.) and Windermere (1 no.).  There is also one amendment to funding Kendal Highgate to redirect funding to complete previous years schemes. 

 

5             The Team Leader Traffic Management - South review the list of schemes to bring back to a future meeting for review by the Working Group.

6             The Local Committee note that the Working Group Action Log be updated as appropriate, for the next meeting of the Working Group and that the Team Leader Traffic Management – South to check if an accident involving a cyclist would be recorded as a traffic accident, if it occurred on a pavement.

63.

EXPERIMENTAL TRAFFIC REGULATION ORDER FOR KENDAL pdf icon PDF 194 KB

[Electoral Divisions: Kendal Strickland and Fell]

 

To consider a report by the Executive Director – Economy and Infrastructure

 

This report presents the feedback including comments and objections to the Experimental Traffic Regulation Order and makes a recommendation that South Lakeland Local Committee proceed to make permanent the Experimental Order.

 

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure which presented the feedback including comments and objections to the Experimental Traffic Regulation Order. It made a recommendation that South Lakeland Local Committee proceed to make permanent the Experimental Order referred to in the Recommendation in the report, which came into operation on 3 September 2018 and introduced changes to the parking arrangements within Kendal Town centre.

The Team Leader Traffic Management – South introduced the report, setting out the background to the Order. The Area Manager – South Lakeland advised that funding for dropped kerbs had been requested from the General Provisions Budget.

Mr Thornton, the local member thanked Mrs O’Loughlin for the points she had raised during Public Participation. He outlined the background to the request for the Experimental Traffic Regulation Order (TRO) adding that there was a desire to open up Market Place for events for example and extend the use of the bays from 5 to 7 days a week whilst improving the safety of pedestrians by reducing the number of vehicles. He was particularly concerned to hear about the enforcement issues from Mrs O’Loughlin stating that the spaces should be kept clear. He reminded members that the Experimental TRO had been extended. He asked Mrs O’Loughlin to contact him if further issues arose

It was moved by Mr Thornton that the recommendations in the report be agreed, with an additional request for the Civil Enforcement Team to patrol the area regularly.

A number of members pointed out that during the consideration of the Experimental TRO in its earlier stages, it had been highlighted that the parking issues raised at this meeting may occur. Parking enforcement was seen to be key to the success of the Experimental TRO. Of concern to some members was that some disabled people were being disenfranchised from using the Town and Market Place, disabled access may be blocked by other vehicles parking too close behind wheelchair user vehicles that needed at least 3m access behind their car and vehicles loading and unloading may block the spaces. A member stated that this had been apparent in Mrs O’Loughlin’s photographs.

It was clarified for members by the Team Leader Traffic Management – South that taxis were not permitted to park in the bays, the length of the bays had been taken into consideration and were clearly marked on the street. She talked about the current approach to parking enforcement and acknowledged that this should be improved.

In seconding the motion and acknowledging the points raised, Mr Cook noted that there was not a solution that would be acceptable to everyone but this was the best option. He queried what would be the next steps if the Experimental TRO was not agreed. He talked about the currently traffic free Market Place and referred to the parking and vehicle movements before the Experimental TRO was brought in and the hazards to the public because of the traffic in the area.

In agreeing that  ...  view the full minutes text for item 63.

64.

GRANGE-OVER-SANDS TRAFFIC REGULATION ORDER 2019 pdf icon PDF 121 KB

[Electoral Divisions: Grange]

 

To consider a report by the Executive Director – Economy and Infrastructure

 

This report sets out the responses to the statutory consultation and advertising of the Traffic Regulation Order and seeks a resolution on the proposed introduction of the Grange Order.

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure which setout the responses to the statutory consultation and advertising of the Traffic Regulation Order (TRO) referred to at paragraph 3.1 of the report. All of the proposals were summarised in the statutory notice attached as Appendix 1 to the report and shown on location plans attached as Appendix 2 to the report.The report sought a resolution on the proposed introduction of the Grange Order.

The Local Member, Mr Wearing moved the recommendations as set out in the report. He stated that he understood Mr Parr’s points as outlined in the public participation segment of the meeting but added that the vast majority of residents were in favour of the TRO. This was seconded by Mr Bland.

Following a vote cast as follows, 16 members in favour of the motion, 0 against and 1 abstention, therefore it was,

RESOLVED that, the County of Cumbria (Various Roads, Grange-over-Sands)(Consolidation and Provision of Traffic Regulations) Order 20>< (“the Order”) be brought into operation as advertised. Having taken into account the objections which were received, and having also taken into consideration matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of the report.

65.

Road Safety Update pdf icon PDF 114 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Economy and Infrastructure.

 

This report is to raise awareness of the road safety management arrangements and activities that the Cumbria Road Safety Partnership currently has in place.

 

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure the purpose of which was to raise awareness of the road safety management arrangements and activities that the Cumbria Road Safety Partnership currently has in place.

The Road Safety Co-Ordinator attended the meeting to advise on his role, that of the Cumbria Road Safety Partnership and the Casualty Reduction and Safer Highways (CRASH) Group. He explained the main reasons for accidents; these related mainly due to driver behaviour. Rarely was the condition of the road surface to blame for accidents.

A member pointed out that the figures did not take into consideration the population in the districts, the length of roads and the number of visitors coming into the area. He asked if figures were broken down into accidents relating to visitors or residents. The Road Safety Co-Ordinator advised that figures could be drilled down further but that analysis was based on the figures before members for the Road Safety Plan.

Discussion took place on the CRASH Group for South Lakeland. Some members did not feel informed. Mr Bland offered to substitute for Mr Collins if he could not attend the meetings. The Team Leader Traffic Management – South reported on the work undertaken by the CRASH Group (mainly speeding issues) and how the meetings were conducted with partner organisations. She would bring a report containing the business conducted at the CRASH Group for the last 6 months to the Highways and Transportation Working Group on 19 February 2020 for members’ information.

Members considered that there were a disproportionate number of killed or seriously injured people in South Lakeland due to its large population and the high number of rural lanes and a large number of large motor vehicles using the narrow lanes. The Road Safety Co-Ordinator stated that accidents usually related to driver behaviour rather than road infrastructure but that he was undertaking a review of the road infrastructure.

Members wanted increased visibility of the work being undertaken by the CRASH Group. A member asked if there was a forum for people with good ideas on road safety to feed into, highlighted the importance of a change in driver behaviour and queried the opportunity to work with companies on employee driver behaviour. In response, the Road Safety Co-Ordinator explained the work being undertaken with Highways England on this matter

A member raised the issues with road safety for residents living alongside the A590. A number of fatalities had led to joint meetings with organisations such as the Police and Highways England to try and improve road safety. She expressed her frustration in trying to resolve the issues and stressed the importance of linking with the Road Safety Co-Ordinator to ensure the issues in her division were being discussed. The Road Safety Co-Ordinator undertook to investigate the issues and respond to the member.

Another member considered that resources such as videos about road safety should be shared with Parish and Town Councils. It was raised that residents’  ...  view the full minutes text for item 65.

66.

Local Committee Chairs and Leadership pdf icon PDF 73 KB

To receive the minutes of the meeting of the Local Committee Chairs and Leadership held on 15 November 2019   

Minutes:

The Minutes of the Local Committee Chairs and Leadership meeting held on 15 November 2019 were presented by the Chair of South Lakeland Local Committee.

 

RESOLVED that, the minutes of the meeting of the Local Committee Chairs and Leadership held on 15 November 2019 be noted

67.

Partner Organisations

67a

Outside Bodies

To receive feedback from members on the outside bodies that they serve, and from the Local Member Champions.

Minutes:

Mr Wilson advised that he had recently attended an Autism Champion’s Workshop. He reported on the exercise underway to collate all the information available in local libraries relating to autism.

 

Mr Wilson encouraged members to let him know of any events relating to veterans such as VE Day and Merchant Navy Day in order for them to be collated to provide a comprehensive programme of events in South Lakeland.

67b

Children's Champion

Update by the Children’s Champion.

Minutes:

Mrs Evans advised that she had recently visited the new Children’s Home in Kendal. An invitation would be extended to local residents to visit the Home. Mrs Evans had met the staff and hoped that the Home would be an asset.

 

Mrs Evans reported that she had recently met with some Foster Carers. A number of issues that she considered needed to be addressed would be raised with officers.

68.

Date of Next meeting

The next meeting of the Committee will be held on 23 March 2020 at County Offices, Kendal at 10.00am

Minutes:

The next meeting of the Committee would be held on 23 March 2020 at County Offices, Kendal at 10.00am

69.

URGENT ITEM - DIVISIONAL HIGHWAY PRIORITIES WORKS 2019/2020 - LOWER KENTDALE pdf icon PDF 125 KB

To consider a report from the Executive Director – Economy and Infrastructure

Minutes:

This item was considered immediately after Agenda Item 8. Highways and Transportation Working Group meeting 11 December 2019. It had been agreed by the Chairman that the report be considered as an urgent item as there was an addition to the list of the Divisional Highway Priorities Works Programme 2019/20. This could not wait until the next meeting on 23 March 2020 as it was so close to the end of the financial year and by the time the Call in period ended, the end of financial year would have passed.

 

Members considered a report from the Acting Executive Director – Economy and Infrastructure which updatedthe Local Committee of the Divisional Highway Priority Works schemes to be funded for Lower Kentdale Division via the devolved 2019/2020 highway capital budgets for South Lakeland.  An allocation of £108,000 was made allowing for £6,000 per division. The Committee was recommended to agree to approve an additional urgent item for Lower Kentdale namely; road safety schemes in Burton and Holme Villages for £6,000 within the scheme of works for 2019/2020.

This item was agreed by assent of the Committee, with no discussion.

RESOLVED that, South Lakeland Local Committee approves the additional item for Lower Kentdale within the current Divisional Highway Priorities Works Programme for 2019/2020 (the programme) namely; Road safety schemes for village entry treatments (signs and road markings) to Burton-in-Kendal and Holme villages as discussed with the CRASH group with an estimated cost of £6,000.