Agenda and minutes

County Council Local Committee for South Lakeland - Wednesday, 17th March, 2021 10.00 am

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

52.

Roll Call and Apologies for Absence

To undertake the Roll Call and receive any apologies for absence.

Minutes:

The roll call of members and officers was undertaken.

 

Apologies for absence were received from Mr G Archibald and Mrs J Willis.

53.

Public Participation

There were no questions, petitions or statements at the time of despatch of Agenda

Minutes:

Ms Yvonne Cannon, Parish Councillor for Staveley with Ings Parish Council gave a statement about maintenance of existing foot and cycle ways in the South Lakeland area.

 

Prior to the meeting, members had received photographs provided by Ms Cannon of overgrown footpaths and cycle ways running alongside arterial roads at various locations in South Lakeland.

 

The points raised included the following:

 

·         Investment in shared footpaths and cycle ways was regularly being lost due to them being overgrown and difficult to use

·         As a Parish Councillor, she was aware of funding streams available for developing shared footpaths and cycle ways.

·         She feared that the money currently being invested in shared footpaths and cycle ways would be wasted as new routes would end up in the same condition as those currently in South Lakeland

·         She was a keen cyclist using many shared footpaths and cycle ways next to arterial roads in Cumbria not just South Lakeland

·         From her regular use of routes, she confirmed that many families also used the shared footpaths and cycle ways

·         She was concerned that families had to use busy arterial routes to avoid obstructions and overgrown shared footpaths and cycle ways

·         As a horticulturalist, she considered that the majority of overgrown shared footpaths and cycle ways belonged to Cumbria County Council

·         Often contractors mowed a strip of land near a hedge or wall but this was then covered by overgrown shrubbery

·         She asked that whilst new shared footpaths and cycle ways were being developed, that consideration be given to the work on routes previously undertaken and the potential loss of them as they are overgrown

·         This included routes in towns such as Kendal, not just in rural areas

·         She asked that contracts included maintenance of shrubbery on shared footpaths and cycle ways along current arterial routes

·         Pedestrians, dogs and children are sometimes startled when cyclists try to pass by them as the carriageways are so narrow because they are overgrown. This was sometimes dangerous if they had to move into the busy road

·         Reference was made to the Government’s 2020 consultation on improving the safety of routes for pedestrians, cyclists and horse riders. She hoped that this focus away from vehicle users would filter down to the County Council and result in an increase in shared footpaths and cycle ways maintenance funding

·         She hoped that maintenance contracts for older and proposed shared footpaths and cycle ways would be enforced in future

 

The Chair thanked Ms Cannon and read out the following statement:

 

Thank you, Yvonne for your presentation to this Committee today.

 

I would like to assure you that this Committee, and the Highways team, does take the maintenance of cycle routes seriously. Before I outline some of the works undertaken over the past 3 years I would like to point out that the A590 Trunk Road is not the responsibility of Cumbria County Council but is maintained, boundary to boundary, by Highways England. The sweeping of detritus build up on Cumbria County Council’s roads is a  ...  view the full minutes text for item 53.

54.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any items on the agenda.

Minutes:

RESOLVED that, the press and public not be excluded from the meeting for any item of business.

55.

Disclosures of Interest

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                   interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the         area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest made at the meeting.

56.

Minutes pdf icon PDF 438 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 19 December 2020

Minutes:

RESOLVED that, the minutes of the meeting held on 9 December be confirmed and signed by the Chair.

57.

PRESENTATION: HIGHWAYS ASSET STRATEGY pdf icon PDF 128 KB

To receive a presentation from the Executive Director – Economy and Infrastructure.

Additional documents:

Minutes:

The Executive Director – Economy and Infrastructure introduced the Cumbria Highways Asset Management Strategy (2020-2025) and the Cumbria Highways Delivery Plan (2020-2025). She highlighted and summarised the key priorities in both documents. This included who the County Council worked with, and the emphasis on efficiency, innovation, prevention, digital solutions and the best use and securing of future funding.

 

The Assistant Director Highways and Transport contributed to the presentation talking about the lifetime planning and maintenance of highways and the emphasis on the approach to customers. Systems and processes were being reviewed so all customers had a timely response and a public consultation had taken place in order to shape the service.

 

A number of members commented on the importance of effective communication with the public on the provision of accurate and timely information of works to be undertaken in their area. It was deemed important that local members were the first to be informed of works being undertaken in their electoral division so they could inform residents.

 

A request was made that the Cumbria Highways Asset Management Strategy (2020-2025) be circulated widely in order for lower tier authorities to see the information. The Executive Director – Economy and Infrastructure advised that CALC had received the document in July 2020 and that it was published on the County Council’s website. She advised that a social media exercise to publicise the document would be pursued to raise its profile. Members were encouraged to share the document and CALC would be asked to recirculate the document.

 

A request for a weekly briefing on the works being/to be undertaken in each electoral division was made.

 

A member emphasised the importance of recording drainage and gully locations, including those underneath roads. He asked for reassurance that recording was taking place. Another member referred to the number of drains issues in rural areas which needed to be resolved. The member commented on the number of residents who complained about potholes and asked that information be circulated on the methods of filling potholes so he could advise residents.

 

The Senior Manager - Highways Assets and Strategy reported on the survey work undertaken on drains and gullies and the investment in new technology to help survey drainage pipework. He advised on the close working relationship with the Lead Flood Authority and on the joint work being undertaken to understand where the drainage asset was joined in order to understand the issues.

 

Mr Thornton announced that a stage of the Tour of Britain would take place in Cumbria on Friday 10 September 2021.

 

The Executive Director – Economy and Infrastructure reassured members that she encouraged effective communication and close engagement between members and highways officers. She explained the new system being introduced to aid effective communication and was pleased to advise that additional staff were being appointed to aid with engagement. The Assistant Director Highways and Transport talked about the investment in local highways teams, communication with members and the continual development and improvements being made with communication and  ...  view the full minutes text for item 57.

58.

Area Working - South Lakeland pdf icon PDF 1 MB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services

 

This report provides information and offers recommendations to the Local Committee for approval from meetings of the Strategic Planning Working Group and the Children and Young Peoples Working Group. It also updates the Local Committee on previously agreed activity supported with the latest financial statement.

Minutes:

A report was considered from the Executive Director – Corporate, Customer and Community Services regarding Area Working in South Lakeland. The report provided service information and offered recommendations to South Lakeland Local Committee for approval from the Children and Young People’s Working Group meeting held on 17 February 2021 and the Strategic Planning Working Group meeting held on 22 February 2021. The report also provided an update on activity against agreed priorities and provided an overview of the current budget position.

The Area Manager guided members through the report, identifying the recommendations which had been made from each Working Group. Members were informed about the Environment Fund which would progress immediately and be spent in the current financial year. The underspend of £30,000 in the 2020/21 Grant Budget was highlighted and it was recommended that this be used to support the six food hubs in the area. The recommendations from the Children and Young People’s Working Group were outlined and members’ attention was drawn to the notes of the Windermere Ferry Advisory Group meeting held on 3 March 2021.

Following a request from the Chair for more details on Active Travel, the Area Manager explained that Active Cumbria was now taking responsibility for Active Travel Plans. She commented on future use of the Healthy Ways to School Scheme and that consideration could be given to matching that to the Environment Fund.

The recommendations, as set out in the report were Moved en bloc by Mr Wearing and Seconded by Mr Cook.

The Area Manager and her community team were sincerely thanked by many members for their dedication and the hard work they had undertaken during the COVID 19 pandemic.

The Area Manager confirmed that the Environment Fund money could be pooled across several electoral divisions (a scheme which went through or benefitted a number of divisions). The Chair confirmed that the Fund was not for highways improvements and was not fixed to individual divisions. It was anticipated that there would be cross party agreement on where to spend the money.

Mrs Evans reminded members of their Corporate Parenting role and advised that if members were aware of a care leaver that needed support at any time, not just at Christmas, then they should make this known.

A member referred to the advertisement of the school crossing patrol vacancy at Herron Hill school. The Area Manager advised that a request had been made in this regard and that she would look into it again.

There was no dissent to the recommendations as set out in the report being agreed, therefore it was,

RESOLVED that

 

1     Members note the budget update for 2020-21 including the commitments and expenditure to date, Appendix A of the report.

2     Members note the work of the Strategic Planning Working Group as set out in the minutes at Appendix B of the report.

3     Members note the delegated budget for 2021-22 which was approved at the Full Council meeting of 18th February 2021 (Appendix C  ...  view the full minutes text for item 58.

59.

SOUTH LAKELAND LOCAL COMMITTEE DEVOLVED HIGHWAYS CAPITAL AND REVENUE PROGRAMME UPDATE 2020/21 pdf icon PDF 374 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Economy and Infrastructure

 

This report provides an update on the Local Committee’s Devolved Highways Capital And Revenue Programme 2020/21

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding the Highways Revenue and Devolved Capital and Non-Devolved Capital Budget finance reports and updated members on the current progress on the budget lines as detailed in the appendices attached to the report.

The Traffic Management Manager guided members through the report, highlighting the expenditure of the Highways Devolved Capital Budget and the Highways Non Devolved Capital Budget, both at the end of January 2021.

In referring to the forecasted underspend on the Highways Devolved Capital Budget, the Chair asked if the position would change before the end of the current financial year. The Traffic Management Manager undertook to provide a response after the meeting to this question.

There was no dissent to the recommendations as set out in the report being agreed, therefore it was,

RESOLVED that,

1           Local Committee note the revenue and capital budget allocations for 2020/21 and the commitments and expenditure recorded to the end of January 2021 and shown in Appendices attached to the report.

2           Members be informed after the meeting as to whether the forecasted underspend on the Highways Devolved Capital Budget would change before the end of the current financial year

60.

SOUTH LAKES LOCAL COMMITTEE PROVISIONAL DEVOLVED HIGHWAYS CAPITAL AND REVENUE PROGRAMME 2021/22. pdf icon PDF 378 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Economy and Infrastructure

 

This report provides details of the Local Committee’s Final Capital and Revenue Programme 2021/22

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding the South Lakes Local Committee Provisional Devolved Highways Capital and Revenue Programme 2021/22.

The Traffic Management Manager guided members through the report highlighting the budget allocations and updated the Committee that following a decision made by full Council on 18 February 2020 the budget had been amended. Spend on Quarter 1 and 2 would remain the same but it would change later in the year. Any changes to be made would be reported to the Local Committee and Highways and Transportation Working Group.

Discussion took place on the merits of and the need for long term highways and infrastructure government funding for local authorities. A number of members commented on how it was essential for officers to know funding levels well in advance in order to plan effectively so value for money was obtained. Members commented on the number of roads needing to be repaired and residents reporting pothole problems. The recent reduction in the Government’s highways budget  allocation to the Council which had been made at short notice was raised. A member referred to a recent Government announcement for highways funding for 2021-2025 which would hopefully aid long term planning.

A member commented on the public’s perception that potholes remained a problem whilst their Council Tax payments increased. He suggested that timely and effective communication could help the public understand why this was the case.

The Traffic Management Manager advised that the programme in place for the first two quarters of the year would be completed and that there would be member engagement to ascertain which schemes should/shouldn’t be completed after that.

It was moved by Mr Wearing and Seconded by Mr Cotton that the recommendation as set out in the report be agreed. As there was no dissent, it was,

 

RESOLVED that, Local Committee approve the proposed devolved highways capital and revenue programmes for 2021/22 set out in the Appendices to the report.

61.

HIGHWAYS AND TRANSPORTATION WORKING GROUP pdf icon PDF 395 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Economy and Infrastructure

 

This report presents the minutes of the meeting of the Highways and Transportation Working Group held on 17 February 2021 and brings forward recommendations for consideration by the Local Committee.

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding the Highways and Transportation Working Group meeting held on 17 February 2021. The report provided the minutes of the meeting of the Highways and Transportation Working Group and included recommendations for consideration by the Local Committee.

 

Before moving the recommendations as set out in the report, the Chair of the Highways and Transportation Working Group detailed the business conducted at the meeting for members. He highlighted in particular consideration of the Traffic Regulation Orders (TROs) at Broughton in Furness.

 

These were seconded by Mr Brereton who praised the excellent work of the traffic officers on the TROs. He commented that despite the restrictions relating to the COVID 19 pandemic, there had been effective local consultation and creative solutions to resolve issues raised by residents during the consultation. Both members praised the funding raised by Duddon Parish Council. He encouraged the Committee to agree the proposals.

 

A member thanked the Traffic Team for the work undertaken on the Shap Road Parking Scheme noting that any issues had been quickly resolved by officers.

 

As there was no dissent to the recommendations as set out in the report, it was,

 

RESOLVED that,

1             Local Committee notes the Minutes of the Working Group meeting of 17 February 2021 which are attached as Appendix 1 to the report

2             Local Committee approves one amendment to the current Divisional Highway Priorities Works Programme 2020/2021 (“the Programme”) set out in Appendix 2 to the report, which has one amendment to funding for the Lakes Division

3             Local Committee notes the programme dates for outstanding schemes that are presented in Appendix 3 of the report

4             South  Lakeland Local Committee approves the bringing into operation of The County of Cumbria (Various Roads, South Lakeland Area)(Consolidation and Provision of Speed Limits) (Order 2018) Variation Order (No.5) 20><  in its entirety, having taken into account the objections and representations which were received, and having also taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of the Working Group report attached as Appendix 4 to the report

5             South Lakeland Local Committee approves the bringing into operation The County of Cumbria (Various Roads, South Lakeland Area)(Consolidation of Traffic Regulation Order) (Order 2002) (New Street, Broughton-in-Furness) Variation Order 20>< in its entirety, having taken into account the objections and representations which were received, and having also taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of the Working Group report attached as Appendix 5 to the report.

6             That South Lakeland Local Committee agree the Provisional Devolved Highways Revenue Allocations for 2021/22 which is attached as Appendix 6 to the report 

62.

SOUTH LAKELAND DISTRICT COUNCIL (OFF STREET PARKING PLACES) ORDER 2021 pdf icon PDF 368 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Economy and Infrastructure

 

This is an information report regarding the making of an Order to amend the fees and charges within the existing “The South Lakeland District Council (Off Street Parking Places) Order 2004”.

Additional documents:

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding South Lakeland District Council’s (Off Street Parking Places) Order 2021.This was an information report regarding the making of an Order to amend the fees and charges within the existing “The South Lakeland District Council (Off Street Parking Places) Order 2004”.

The Traffic Management Manager presented the report to the Local Committee. Following a question from the Chair as to why the Local Committee had the report before them when it was the responsibility of South Lakeland District Council, the Traffic Management Manager explained the legal reasons why members were to have sight of the changes.

After acknowledging that the report was only to note, a number of members expressed their regret at the rise in car parking charges highlighting that this could cause overspill parking onto surrounding residential streets if people did not want to pay the increased charges or have a negative impact on businesses. One member added that he would have liked the County Council to have been a consultee.

A member advised that parking charges in the area had only risen by £1 in ten years and should rise with the rate of inflation. Also, prices would be equivalent with other areas in the central Lake District. Another member considered that parking fees in the area were lower than in the rest of the country. Commenting on the innovative parking initiatives in Ulverston, a member encouraged other members to make innovative suggestions for parking arrangements in the wider South Lakeland area. One member asked that parking solutions were part of the wider discussion on climate change.

There was no dissent to the recommendations as set out in the report being agreed, therefore, it was,

RESOLVED that, the Committee notes that South Lakeland District Council are proposing       to introduce The South Lakeland District Council (Off Street Parking Places) Order 2004 (Amendment No 16) Order 2021, as set out in Appendix 1 of the report.

The meeting adjourned between 11.41 and 11.50am

63.

COMMUNITY DEVELOPMENT & PUBLIC HEALTH ACTIVITY UPDATE pdf icon PDF 1 MB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director - Corporate, Customer and Community Services

 

This report details the Public Health Activity undertaken by the South Lakeland Area Support Team and Locality Public Health Manager

Minutes:

A report was considered from the Executive Director – Corporate, Customer and Community Services regarding the Community Development and Public Health Activity Update. The report drew attention to key Community Development and Public Health Activity undertaken by the South Lakeland Area Support Team and the Locality Public Health Manager. 

The Locality Public Health Manager guided members through the report highlighting that the figures contained within it were not the most recent. He therefore provided the most recent figures for members relating to:

·         the number of PCR Tests undertaken and positive cases recorded

·         the number of Lateral Flow Tests performed

·         the number of daily positive COVID 19 cases

The number of positive COVID tests had reduced dramatically since January 2021 and were lower than the regional and national positive case rates. Vaccination rates had increased and uptake exceeded 95%.

Members welcomed the positive news on figures in South Lakeland. Mrs Sanderson commented on vaccination of teaching staff in special schools. Feedback had been positive with staff feeling more confident. All organisations were praised for their successful joint working.

A member asked that in future, cultural outcomes were included in the report as this would be a large part of rebuilding the future, post pandemic.

A short discussion was held on the importance of supporting mental health both during and after the pandemic. A member referred to the ‘Orange Button’ Scheme which related to suicide prevention. A person would wear the button and could be approached by someone needing mental health support.

The Locality Public Health Manager advised that information on the ‘Orange Button’ Scheme would be circulated and there would be a focus on mental health in the next report to Local Committee.

Following a member asking if any new COVID 19 variants had been identified in South Lakeland, the Locality Public Health Manager advised that this was the case but surge testing had not yet taken place. He urged caution as schools reopened and added that pressure could still be placed on the NHS as more new strains were identified.

A member queried if those people whose jobs meant they were in close contact with the public (police, supermarket workers etc.) would be prioritised for vaccination. One member compared the current situation with that of 12 months ago at the outset of the pandemic and commented on how far the country had come in a short space of time.

Members joined together in thanking the Area Manager and her team for the excellent work they had done over the past twelve months during the pandemic. Their successful working with organisations, volunteers and other councils was highly commended. The third sector was praised for its work. Along with the Church who had been very active in the community.

A member commented on the work of Scrutiny members in looking at future new ways of working and thanked Mrs Sanderson for her diligent work with schools during the pandemic.

A member encouraged the public to take up the offer of a vaccination.  ...  view the full minutes text for item 63.

64.

Local Committee Chairs and Leadership pdf icon PDF 232 KB

To receive the minutes of the meeting of the Local Committee Chairs and Leadership held on 29 January 2021   

Minutes:

The Chair of the Committee presented the Minutes of the Local Committee Chairs and Leadership meeting held on 29 January 2021.

 

The Chair drew members’ attention to the Borderlands Update and highlighted the updates provided on projects such as the Digital Voucher Scheme. He explained that South Lakeland would benefit from the projects, it would not just be Carlisle.

 

The Chair referred to the Environment Fund. He asked members to give consideration to potential schemes and let the Area Manager know what the schemes were as these would then be collated. He asked the Area Manager to send out the objectives of the scheme again to Members as a reminder.

 

A member led a short discussion on Local Government review. He advised that the future shape of Local Government in Cumbria would be known by July 2021. He considered it critical that members had an input and a say on the way forward for Cumbria and added that Local Committees would likely become more important in future. A number of members concurred and the Area Manager was requested to arrange a cross party seminar on the role of the Local Committee in future years.

 

A member advised that Scrutiny had requested that Local Government review be considered in its entirety by a Task and Finish Group and they had already carried out some work on this. The view of the Local Committee would be fed into this Task and Finish Group by Mr Wearing. The Area Manager agreed to liaise with colleagues leading on the Local Government Review proposal development on this matter.

 

RESOLVED that,

 

1             The Minutes of the Local Committee Chairs and Leadership meeting held on 29 January 2021 be noted

2             A Local Committee cross party seminar be convened to consider the role of the Local Committee in future years

65.

Partner Organisations

65a

Outside Bodies

To receive feedback from members on the outside bodies that they serve, and from the Local Member Champions.

Minutes:

Mr Wilson provided an update on his role as the Local Committee’s Autism Champion. He reported that due to the COVID 19 pandemic, a member and Kendal library exhibition had been postponed. He reported that information on Neuro Diversity Day would be circulated to the Committee.

 

Mr Wilson provided an update on his role as the Local Committee’s Armed Forces Champion. He asked that this item be included as a future agenda item for the Local Committee.

65b

Children's Champion

Update by the Children’s Champion.

Minutes:

Mrs Evans gave a detailed report on her role as the Committee’s Children’s Champion.

 

Mrs Evans had attended a number of Children related meetings since the last meeting of the Local Committee and provided a detailed synopsis of the business conducted at each meeting.

 

The Corporate Parenting Board had met in December and the meeting had been led by Care Leavers.

 

Children and Young People Scrutiny Advisory Board had met in February and had received a report on Child Sexual Exploitation. Members who were governors were asked to ask their schools if the ‘team around the child’ was working.

 

Mrs Evans was pleased to announce that there were two new children’s residential homes in Cumbria. The Kendal children’s residential home was awaiting imminent inspection. These homes would reduce the need for the County Council to purchase residential placements

 

The Early Help Strategy had been recently launched and Mrs Evans had attended the event. She expressed the importance of the strategy to members after highlighting the input of Care Leavers into the Strategy.

 

Mrs Evans had attended the Foster Carer Steering Group where levels of pocket money for children in care had been agreed. She thanked Foster Carers for the extra work they had done during the COVID 19 pandemic. The numbers of Foster Carers was reported to members.

 

The business conducted at the recent meetings of the South Lakeland Health and Wellbeing Partnership and the Children and Families Partnership was reported in detail.

 

Mrs Evans was pleased to report that 180 refurbished laptops had been sourced for children who were learning remotely.

66.

Date of Next meeting

The next meeting will be held on 1 June 2021 at 10.00am

Minutes:

The next meeting of the Committee would be held on 1 June 2021 at 10.00am