Agenda and draft minutes

County Council Local Committee for South Lakeland
Tuesday, 29th January, 2019 10.00 am

Venue: Council Chamber, County Offices, Kendal

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

63.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Mr M Brereton and Mr J Brook.

 

The Chair informed the committee that the ‘Working Together’ presentation had been postponed due to the weather conditions preventing the arrival of the relevant officers.

 

The Chair also confirmed to Members that the Flood alleviation meeting in Kendal later in the day was postponed due to the weather conditions.

64.

Public Participation

There are no public questions, deputations or petitions relating to any items on the agenda.

Minutes:

There were no public questions, deputations or petitions relating to any items on the Agenda

65.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any items on the agenda.

Minutes:

RESOLVED that, the press and public not be excluded from the meeting during any

items of business on this occasion.

 

66.

Disclosures of Interest

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                   interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the         area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest made at the meeting.

67.

Minutes pdf icon PDF 90 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 19 November 2018.

Minutes:

Mr Berry queried why the re-introduction of the Windermere Ferry Advisory Group as agreed by Cabinet was not on the Agenda. The Area Manager advised that she would be meeting with the Highways Team after the Local Committee meeting to move this forward. Members would have the opportunity to comment and shape the final approach to the reintroduction of the Group. It was highlighted by a member that all political parties supported the reintroduction of the Committee.

 

Minute 60 Community Development and Public Health Activity Update. LEAP to be replaced by Local Energy Advice Partnership. All acronyms to be given full titles in future minutes.

 

RESOLVED that, subject to the amendment of Minute 60, the minutes of the meeting of the Local Committee held 19 November 2018 be confirmed as a correct record and signed by the Chair.

68.

Local Committee - Terms of Reference pdf icon PDF 80 KB

[Electoral Divisions: Kendal]

 

To note the report from the Executive Director – Corporate, Customer and Community Services.

 

This report advises on the revised Terms of Reference for Local Committees which all Members are asked to note.

 

Additional documents:

Minutes:

Members considered a report from the Executive Director – Corporate, Customer and Community Services regarding Local Committees’ Revised Terms of Reference.

 

RESOLVED that the Terms of Reference of the Committee be noted.

69.

PRESENTATION: WORKING TOGETHER

To receive a presentation from the Highways Network Manager - Copeland

Minutes:

This item was withdrawn from the Agenda due to adverse weather conditions preventing the arrival of presenting officers.

70.

PRESENTATION: Fire Integrated Risk Management Plan

To receive a presentation from Cumbria Fire and Rescue Service

Minutes:

A presentation was received from Cumbria Fire and Rescue Service on the Fire Integrated Risk Management Plan (IRMP).

 

The Cabinet Member for Customers, Transformation and Fire and Rescue  explained that previous Annual Plans had been difficult to manage. The new four year IRMP aimed to give fire fighters on the ground stronger assurance. Members were informed about the new inspection framework for the service. The first tranche of inspections had just been released with Cumbria Fire and Rescue Service being placed in the third tranche.

 

Members received a presentation from Stuart Dolan, Area Operations Manager - South regarding the 4 year plan.

 

A Member stated that the consultation was being carried out prior to the start of the six months’ pilot and therefore queried whether there would be the opportunity to ask for feedback after the pilot ended. Area Operations Manager – South explained that local feedback would be welcomed before the new process was introduced so that crew and the public could be engaged which would enable tweaks and changes to be made. This would happen throughout the whole pilot period.

 

A Member, in talking about county wide staffing issues queried whether this was a step further toward closing rural stations such as Staveley and Arnside. The Cabinet Member for Customers, Transformation and Fire and Rescue responded that Cabinet was obliged to sign a Statement of Assurance, and was pleased to report that Cumbria Fire and Rescue Service was one of the leanest Fire Services in the country. She stressed that the Fire Service was not based on budget allocations, but instead on keeping Cumbrian residents safe.

 

Members asked how the new Rapid Response Vehicles (RRV) would cope with flooding, barn fires and major Road Traffic Accidents (RTA). The Area Operations Manager - South responded that RRVs would never be used in isolation. In predominately rural areas they would drastically speed up initial response times and prevent escalation of incidents. Numbers of staff attending could be increased with the use of RRVs.

 

A Member commented on the increase in size of fire engines giving reduced access to some locations. The Area Operations Manager - South responded that since the 2015 flood event, smaller engines had been designed in order to ensure a more effective operational response to remote to remote County areas. It was requested that an RRV be available for Members to view at the next meeting.

 

A Member asked if people over 50 years could work for Cumbria Fire and Rescue Service. The Area Operations Manager - South confirmed that a person of any age, gender and background would be employed, provided they could pass the service’s fitness test.

 

A member asked about the possibility of retained firefighters working away from their local station. The Area Operations Manager - South confirmed that there were flexible working conditions which allowed fire fighters to be linked in with other stations near to their place of work.

 

Members expressed their disappointment that innovation was placed so low on the scale  ...  view the full minutes text for item 70.

71.

Area Planning, South Lakeland pdf icon PDF 190 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services

 

This report provides information and offers recommendations to the Local Committee for approval from meetings of the Strategic Planning Working Group and the Children and Young People’s Working Group. It also updates the Local Committee on previously agreed activity supports with the latest financial statement.

 

 

Minutes:

Members considered a report from the Executive Director – Corporate, Customer and Community Services on Area Planning in South Lakeland. The report provided service information and offered recommendations to the Local Committee for approval from the Children and Young People Working Group meeting held on 12 December 2019. It also provided an update on activity against agreed priorities and provided an overview of the current budget position.

 

The Area Manager drew attention to the work about to begin on area planning in Staveley and the review of services on a geographical basis. This would be undertaken by working with partners and the local community.  The Local Member and any other Members who were interested would be greatly involved in the shaping of this work. The Local Committee would receive regular updates as the work developed.  The Local Member for Staveley was very supportive of this approach but wanted to stress that Staveley was already a thriving community and therefore wished that more positive wording was used when describing the sustainability vision for this activity.

 

The Chair of the Children and Young People’s Working Group noted that in the Minutes of the 12 December 2018 (Appendix B of the report), one of the Youth Council’s names had been misspelt and should read as Daniel.

 

At the start of the financial year, £14,715 had been vired from Young Persons Transport to Universal Services within the 0 – 19 budget. Usage had since increased and it was evident from the forecast that there would be a shortfall of £5,000. Ofsted had requested that further work took place to increase apprenticeship opportunities for Cumbria’s Care Leavers.

 

There was concern that an increased number of children aged between 10 – 15 years were coming into care when they did not want that. This resulted in them being placed with a series of foster carers. The Chair of the Working Group had been in discussions with a senior manager for Children’s Social Care about the possibility of using 0- 19  funding to try to address this issue.

 

The Youth Parliament Leader and Deputy were among the young people who came to talk to Members at the last Children and Young People’s Working Group meeting. They were concerned about the cost of 16+ year olds getting to and from school or college. The Young People’s Working Group had undertaken to look at how A2B Now cards might be used in order to address this issue.

 

It was moved by Mr Cook and seconded by Mrs Evans that Mr. Peter McSweeney be  appointed to the Arnside-Silverdale Area of Outstanding Natural Beauty Executive Committee.

 

RESOLVED that,

 

1             Members note the budget update for 2018-19 including the commitments and expenditure to end of December 2018

2             Members note the Governor posts which have recently been agreed in consultation with the elected Member(s)

3             Mr. Peter McSweeney be appointed to the Arnside-Silverdale Area of Outstanding Natural Beauty Executive Committee

4             Members note the work of the Children and Young People’s Working  ...  view the full minutes text for item 71.

72.

Highways Devolved Revenue and Capital Update Report pdf icon PDF 95 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure

 

This report provides details of the Local Committee’s Highways Revenue and Capital and Non-Devolved Capital Budgets. 

 

Additional documents:

Minutes:

A report from the Acting Executive Director – Economy and Infrastructure was considered which related to the 2018/19 Highways Devolved Revenue and Capital Update. The report presented the Highways Revenue and Devolved Capital and Non Devolved Capital Budget finance reports and updated members of the actual spend to the end of November 2018 and the anticipated spend before the end of the financial year on the budget lines as detailed in the appendices to the report.

 

The Highways Network Manager reported that a small overspend of £8,000 had been forecasted on the devolved highway revenue budget and he would continue to work to reduce that overspend.

 

A brief update was requested on the current works on the A591. The Highways Network Manager reported that it would be extremely busy until the end of March 2019. Although the culvert works were due to finish by 3 February 2019, traffic management would be replaced by contraflow to allow resurfacing work to commence on the A591 Northbound from Brettargh Holt roundabout to Whetstone Lane. After that, other traffic management would be required to install and replace crash barriers.

 

RESOLVED that the Committee note the revenue and capital budget allocations

for 2018/19 and the commitments and expenditure recorded to the end of November 2018 and shown in Appendices 1,2 and 3 of the report

73.

HIGHWAYS AND TRANSPORTATION WORKING GROUP pdf icon PDF 115 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure

 

This report presents the minutes of the meeting of the Highways and Transportation Working Group held on 12 December 2018 and brings forward recommendations for consideration by the Local Committee. 

 

Additional documents:

Minutes:

A report was considered from the Acting Executive Director – Economy and Infrastructure which provided the minutes of the Highways and Transportation Working Group held on 12 December 2018 and included recommendations for consideration by the Local Committee.

 

The Chair of the Working Group stated that Mr G Cook had attended but was not shown as present. He reported that Government funding for potholes was to be spent by the end of the financial year. He commended the Highways Team who had worked hard to give value for money. He had asked the Highways Network Manager to look at re-profiling outfalls into rivers. He stated that he had contacted the Environment Agency about this issue.

 

A member referred to the Arnside 20mph speed limit. The Group monitoring this in Arnside had ceased to meet since the loss of Councillor Ian Stewart. He stated that the Group needed to reconvene as soon as possible.  

 

Members were urged to consider Traffic Regulation Orders for their areas in liaison  with members of adjoining divisions and give consideration as to how it might affect their residents. This would help to maximise opportunities and save money on Traffic Regulation Orders. It was proposed by Mr Collins and seconded by Mr Wearing that members liaised with adjoining division local members on Traffic Regulation Orders. This was agreed unanimously.

 

The Highways Network Manager undertook to provide a map of cycle routes in Kendal to include existing, planned and aspirational routes as part of a cycling report to be taken to the Highways and Transportation Working Group.

 

RESOLVED that

 

1             Local members liaise with adjoining division members on Traffic Regulation Orders

2             Minutes of the Working Group meeting of 12 December 2018, attached at Appendix 1 to the report be noted

3             The current Divisional Highway Priorities Works Programme 2018-19 (‘the Programme’) set out in Appendix 1 of the report be approved

4             the following schemes which include Traffic Regulation Orders and Speed Limit Orders be approved to be progressed to statutory consultation and advertising in due course;

A     Grange – Waiting restrictions on Windermere Road and Cragg Drive

B     Kendal Castle – Waiting restrictions and 20mph speed limit

C    Kendal Nether – Waiting restrictions for Shap Road and Appleby Road, Kendal

D    Kendal Highgate – Waiting restrictions for Hazelwood/Underwood Junction, Dowker Lane, Kirkbarrow Area, Romney Road and various junctions off Romney Road

E     Kent Estuary - Arnside 20mph speed limit

F     Lakes – Waiting restrictions for Chapel Hill area - Prohibition of Left Turn at Waterhead, Ambleside

G    Lower Kentdale - Waiting restrictions C5072 Heversham near the Old School

H    Low Furness - Scales 20mph speed limit extension and A5092 Penny Bridge to Spark Bridge 40mph speed limit

I      Ulverston West – Waiting restrictions for Church Walk area

74.

County Hall, Kendal: Off-Street Parking Order pdf icon PDF 169 KB

[Electoral Divisions: Kendal]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure

 

This report sets out to members the proposals for an off-street parking order that is required to manage parking at County Hall, Kendal.

 

Additional documents:

Minutes:

A report from the Acting Executive Director – Economy and Infrastructure was considered which related to the County Hall, Kendal Off Street Parking Order. The report set out the proposals for an off-street parking order which would be required to manage parking at County Hall.

 

After presentation of the report by the Senior Manager – Property, members asked a series of questions.

 

A member sought clarity on the zones available for members to park in. The Senior Manager – Property identified zones 1, 4 and 5 from Mondays to Fridays allocated for members. Confirmation was provided that a full lighting review was being undertaken for all the parking zones.

 

Members asked for reassurance from South Lakeland District Council (SLDC) that County Hall would be included in its car parking provision review and asked that non-district councillors be kept informed of progress. Mr Archibald confirmed that SLDC would share information with County Councillors and wanted his disappointment at insults directed at him by a Member to be noted.

 

Members asked for assurance that the instructions on the use of permits would be simple and that the zones were well signed.

 

It was Moved by Mr Thornton and Seconded by Mr Hogg that the recommendations in the report be agreed but with an amendment to the Order confirming that charging would be applied only between the hours of 0800 and 1800, 7 days per week in line with SLDC arrangements.  

 

In offering his support for the motion, a member suggested offering free weekend and Christmas parking and wanted to ensure that staff were not disadvantaged.

 

Members asked if visitors using the carparks for overnight stays would be able to purchase an hour’s parking up till 0900 the following morning. The Senior Manager - Property confirmed this would be possible.

 

The Motion was put to the meeting, with votes cast as follows: Members in favour: 10; Members against: 0; Abstentions: 3

 

The Senior Manager - Property was asked how the success of the scheme would be monitored. He explained that there would be annual reviews but evidence would be gathered throughout the first six months of operation to enable charging  arrangements to be considered. It was confirmed that provision for charging electric vehicles had been incorporated into the scheme. In addition, due to the proximity of the river, the need for adequate lighting would be constant but the project would look to minimise energy costs.

 

RESOLVED that, the following be agreed but with an amendment to the Order confirming that charging would be applied only between the hours of 0800 and 1800, 7 days per week:

 

1             To introduce an off-street parking places order on County Hall car park (“the Order”) covering the areas shown edged red on the plan attached as Appendix 1 of the report;

2             To introduce proposed off-street parking places and charges, with exemptions for permit holders, to the extent shown in the Schedules to the Order which is attached as Appendix 2 of the report.

3             In the  ...  view the full minutes text for item 74.

75.

COMMUNITY DEVELOPMENT AND PUBLIC HEALTH ACTIVITY - UPDATE pdf icon PDF 257 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director - Corporate, Customer and Community Services

 

This report details the Public Health Activity undertaken by the South Lakeland Area Support Team and Locality Public Health Manager 

 

Minutes:

A report was considered from the Executive Director – Corporate, Customer and Community Services. This report drew attention to key community development and public health activity undertaken by the South Lakeland Area Support Team and Locality Public Health Manager.

 

The Locality Public Health Manager drew members’ attention to the growing number of Community Wellbeing Groups in the area. The growing network had drawn considerable interest nationally.

 

Members were informed that a workshop would be held on 4 February 2019 to look at a ‘Whole System Approach’ for children, young people and their families.

 

The Public Health Manager and the Community Team were commencing work with Cybermoor on a project around electric car charging points in rural areas. It was noted that some Parish Halls would be suitable locations for charging points which would bring in income to the parishes and look after the needs of the local rural residents.

 

RESOLVED that, the report be noted.

 

76.

Local Committee Chairs and Leadership Minutes

To receive the minutes of the meeting of the Local Committee Chairs and Leadership held on 26 November 2018

Minutes:

It was noted that these minutes had not been included in the Agenda Pack

77.

Partner Organisations

77a

Outside Bodies

To receive feedback from members on the outside bodies that they serve, and from the Local Member Champions.

Minutes:

It was raised by a member that the Local Committee did not have an Autism Champion, asking for this issue to be brought to a future meeting of the Committee. It was requested that the role of the Armed Forces Champion be refreshed.

 

An update on the Kendal Transport Infrastructure was requested for a future meeting.

 

77b

Children's Champion

Update by the Children’s Champion.

Minutes:

There was nothing to report on this occasion.

78.

Late Urgent Item - Grasmere Traffic Regulation Order 2018 pdf icon PDF 106 KB

To consider a report from the Acting Executive Director – Economy and Infrastructure

 

This report sets out the responses to the statutory consultation and advertising of a variation to the Traffic Regulation Order for Grasmere.

Additional documents:

Minutes:

This urgent item was considered at the outset of the meeting.

 

The Chairman advised that in accordance with the Local Government Act 1972, he had agreed that the Grasmere Traffic Regulation Order 2018 report be considered by the Committee as a matter of urgency as the works had been programmed to be undertaken before the summer tourist season. The report had been deferred at the previous meeting for the Local Member to consult with his constituents, resulting in no change to the report.

 

Members considered a report from the Acting Executive Director – Economy and Infrastructure relating to the Grasmere Traffic Regulation Order 2018.

 

Local Member Mr Clark confirmed that since the last meeting, he had consulted further and over 70% of responses supported the removal of the parking bays at red Lion Square but not the 6 spaces Broadgate.

 

It was moved by Mr Clark and seconded by Mr Collins that the Grasmere Traffic Regulation Order 2018 be agreed with the Broadgate element removed. Following a vote, this was unanimously agreed.

 

RESOLVED that, the Grasmere Traffic Regulation Order 2018 be agreed, with the Broadgate element removed.