Agenda and minutes

Chief Officers' Committee
Thursday, 5th April, 2018 4.00 pm

Venue: Cumbria House, 107 Botchergate, Carlisle, Cumbria, CA1 1RD

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

13.

Apologies

To receive any apologies for absence.

Minutes:

No apologies for absence were received.

14.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

Minutes:

RESOLVED that, under Section 100A of the Local Government Act 1972 the press and public be excluded from the meeting during consideration of Agenda item 6 Restructure of the Extended Leadership Team and Agenda item 7 Proposal for Voluntary Severance arising from Restructuring of the Extended Leadership Team on the grounds that they involve the likely disclosure of exempt information as defined under Part 1 of Paragraph 1 of the Act – information relating to any individual.

 

15.

Disclosures of Interest

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)         If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

No disclosures of interest were made.

16.

Minutes

To confirm as a correct record the minutes of the meeting of the Panel held on 13 February 2018.

Minutes:

The Minutes of the meeting held on 13 February 2018 were confirmed as a correct record

17.

Date and Time of Next Meeting

The next meeting of the Panel is arranged for 19 April 2018 on the rising of the full Council meeting at County Hall, Kendal, Cumbria.

Minutes:

The next meeting of the Chief Officers’ Panel would be held on 19 April 2018 at 2pm at County Offices, Kendal

18.

RESTRUCTURE OF THE EXTENDED LEADERSHIP TEAM

To consider a report from the Chief Executive.

Minutes:

A report from the Chief Executive had been circulated which set out the final structure for the Council’s Extended Leadership Team (ELT) following a period of engagement and consultation. 

The Panel reviewed a summary of the feedback collated during the consultation process.  It was noted that feedback received was from numerous sources including staff in scope, the wider workforce, Trade Unions and partners.  It was noted that in general the feedback was supportive of the direction of travel and key principles outlined in the proposed reshaping.  Specific feedback was received in respect of where certain services that would report to Assistant Directors (AD) could sit within the new structure, for example Area Management.  It was determined that due to the whole council approach of their function the most appropriate fit was within the Corporate, Customer and Community Services cluster.  

The Chief Executive referred to the Local Assurance Test which was undertaken to provide assurance that bringing together Children’s and Adult services would meet the required statutory duties.  It was noted that at this stage only the feasibility of the structure could be tested however once implemented ongoing performance review of the services would continue.  In addition an external peer review after 12 months of operation of the new structure will be undertaken.

Cllr Airey raised concerns regarding the timing of the merging of Children’s and Adult services so soon after the Ofsted inspection and the potential scope of the role for the Executive Director, People.  The Chief Executive clarified that similar merged posts were in operation across a number of other authorities and in her view what was important was to ensure that there was a robust senior management structure, including a Deputy DAS and DCS in place, as determined within the final structure, to support the post-holder.

The Chief Executive provided clarity with regards to any concerns regarding the perceived reduction in ADs social care capacity within the ‘People’ cluster.  There would remain the same number of Assistant Directors across the ‘People’ cluster, with dedicated resource and focus upon integration, partnerships, social care quality and practice, provider and commissioning services across both children’s and adults.

The Chief Executive advised that members of the Panel had the delegated authority to appoint and determine the terms and conditions of appointment of Corporate Directors and statutory officers.  A summary of the ‘Direct’ and ‘Assessed Assimilation’ process undertaken by a panel on 4th April and the outcomes of this panel was provided by the Senior Manager, People Management.

The recommended approach for appointing Chief Officer and statutory posts, as described within the report, was agreed by the Panel and the appointment process would take place on 19th April 2018.

Cllr Tony Markley raised concerns regarding the reduction in salary for one Assistant Director, as an outcome of the process. It was noted that the Panel wished the post of Assistant Director, Integration & Partnerships be reviewed after 12 months of operation, in accordance with Hay evaluation.  It was felt by the Panel  ...  view the full minutes text for item 18.

19.

PROPOSAL FOR VOLUNTARY SEVERANCE ARISING FROM RESTRUCTURING OF THE EXTENDED LEADERSHIP TEAM

To consider a report from the Chief Executive

Minutes:

The Chief Executive presented a report which considered proposals to offer voluntary severance.  The Chief Executive advised the Panel that the Council’s Constitution delegated the function to the Chief Officers’ Panel in respect of Corporate Director and statutory officer posts.

The Panel reviewed the paper and noted the submitted applications for consideration.  It was noted that the Corporate Director, Health, Care & Community Services post had been deleted from the new structure and therefore she was directly ‘at risk’ of redundancy.   Within the delegation of the Panel, members considered the selection criteria and value for money calculation in determining whether or not to grant voluntary severance.

The Panel also reviewed the Voluntary Redundancy (VR) applications submitted by the Assistant Directors.  The Chief Executive advised that due to the deletion of the Assistant Director – Property, the current incumbent would also be ‘at risk’ of redundancy.

The Chief Executive also advised a decision regarding the outcome of the VR application submitted by the Assistant Director, Business Services, would only be determined following completion of the assimilation and ring fenced interview process.  The Panel were advised that in respect of both applications above, and within the delegations of the Chief Executive, as ‘Head of Paid Service’, if neither were appointable into suitable alternative posts, she could chose to grant voluntary redundancy severance in accordance with the Council’s policy.

In consideration of the approval process for VR it was discussed that approval of all three voluntary redundancy applications which would be within the three year pay back threshold of £0.930m.

Two further applications for voluntary redundancy were discussed.  There were other suitable opportunities for both incumbents within the new structure for which they could be considered.

RESOLVED that

  1. The reasons for the proposals and the costs of release be noted
  2. The request for voluntary redundancy severance of the Corporate Director, Health Care & Community Services be agreed.
  3. The costs of release of the Corporate Director, Health Care & Community Services be noted.
  4. The request for voluntary severance from other Assistant Director posts within the Extended Leadership Team be noted.
  5. The VFM savings for all roles relating to the Extended Leadership Team restructure be noted that they are within the financial envelope of £0.930m.