PDF 339 KBVenue: Conference Room A, Cumbria House, Carlisle
Contact: Jackie Currie Email: jackie.currie@cumbria.gov.uk
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Apologies To receive any apologies for absence. Minutes: Apologies for absence were received from Mrs A Burns (Mr F Morgan substitute) and Dr S Haraldsen (Mr G Ellis substitute)
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Exclusion of Press and Public To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda. Minutes: RESOLVED, that the press and public be excluded during consideration of Agenda Item No 6 – Appointment of a Chief Executive (Head of Paid Service), Agenda Item No 7 – Appointment of Chief Legal Officer/Monitoring Officer and Agenda Item No 8 – Update on Leadership Arrangements by virtue of Paragraph 1 of Part I of Schedule 12A of the Local Government Act 1972, as these reports contains exempt information relating to an individual.
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Disclosures of Interest Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises
1 Details of any employment, office, trade, profession or vocation carried on for profit or gain.
2 Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses. (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.
3 Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority
(a) Under which goods or services are to be provided or works are to be executed; and
(b) Which has not been fully discharged.
4 Details of any beneficial interest in land which is within the area of the authority.
5 Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer.
6 Details of any tenancy where (to your knowledge)
(a) The landlord is the authority; and
(b) The tenant is a body in which you have a beneficial interest.
7 Details of any beneficial interest in securities of a body where
(a) That body (to your knowledge) has a place of business or land in the area of the authority; and
(b) Either –
(i) The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.
In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.
Note
A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners). Minutes: There were no disclosures of interest made on this occasion.
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Minutes of Previous Meeting To confirm as a correct record the minutes of the meeting of the Chief Officers Committee held on 5 January 2022 (copy enclosed)
Minutes: RESOLVED, that the minutes of the previous meeting held on 5 January 2022 be agreed as an accurate record.
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Date and Time of Next Meeting The next meeting of the Chief Officers Committee is scheduled to take place on 9 February 2022.
Minutes: The next meeting of the Chief Officers’ Committee will be held on 9 February 2022 at 1pm in Cumbria House, Carlisle.
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PART II - ITEMS CONSIDERED NOT IN THE PRESENCE OF THE PUBLIC AND PRESS |
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Appointment of Chief Executive (Head of Paid Service) To consider a joint report from the Assistant Director - Workforce and Organisational Development and the Chief Legal Officer/ Monitoring Officer (copy to follow for members only)
Not for publication by virtue of Paragraph(s) 1 of Part I of Schedule 12A of the Local Government Act 1972, as this report contains exempt information relating to an individual.
Minutes: Mr J Readman was not present in the meeting for this item.
Members received an update presentation from Ms J Towers from Penna which outlined the following:-
· Recruitment Timeline · Assessment Centre Outline · Recommendations for the Chief Officers’ Committee
Members thanked Ms Towers for her presentation, and then moved to a discussion about the assessment centre and the longlist of candidates. A number of options were considered and upon conclusion of the discussions it was AGREED that two of the candidates would be invited to interview.
The details of the assessment centre were also discussed and it was AGREED that the assessment centre would be held on 8 February via Teams, with a full meeting of the Chief Officers’ Committee to take the decision to be held on 9 February at 1pm.
The outcome of this would then be recommended for approval at full Council on 10 February 2022.
RESOLVED, that Chief Officers’ Committee
(1) Agrees the shortlist of candidates for interview; (2) Agrees that the assessment centre be held on 8 February via Teams, with a full meeting of the Chief Officers’ Committee to take the decision to be held on 9 February at 1pm.
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Appointment of Chief Legal Officer/Monitoring Officer To consider a report from the Acting Chief Executive (copy to follow for members only)
Not for publication by virtue of Paragraph(s) 1 of Part I of Schedule 12A of the Local Government Act 1972, as this report contains exempt information relating to an individual.
Additional documents:
Minutes: Mrs CA Parkinson was not present in the meeting this item.
The Committee considered a report from the Acting Chief Executive which asked members to consider a number of options for the appointment of a Chief Legal Officer/Monitoring Officer.
A robust recruitment process was undertaken during November 2021 to appoint a temporary Chief Legal Officer (Monitoring Officer) following the resignation of the previous post holder, whose employment ended on 30 November 2021. The Chief Officers Committee recommended the appointment of a temporary appointee on 3 November however this offer was subsequently declined on 4 January 2022, due to personal reasons. On 3 November 2021 the Chief Officer Committee also agreed to appoint a recommended interim candidate for the role of Chief Legal Officer pending the commencement of employment of the temporary appointee. This contract, initially provided until February which was the anticipated start date of the temporary Chief Legal Officer, had been extended until 22 April 2022 to allow the Council to find a longer-term solution. In light of the Local Government Reorganisation it was vital that the County Council provided confidence to its regulators and wider stakeholders. The County Council would continue to be responsible for the delivery of all statutory services until 31 March 2023 and a Monitoring Officer was a statutory requirement for this period. The report recommended the commencement of the process to recruit a new temporary Chief Legal Officer (Monitoring Officer), from date of appointment until 31 March 2023. Members discussed the possible options for the appointment and expressed a preference that discussions be held with the current Interim Chief Legal Officer about the possibility of extending her contract until 31 March 2023. If the present post holder did not wish to accept the proposal it was AGREED that the County Council would go back to the interim market to try to broker an appointment. RESOLVED, that the Chief Officers Committee (1) agrees to extend the current interim arrangements for the post of Chief Legal Officer (Monitoring Officer) until 31 March 2022. (2) If agreement would not be reached with the current post holder the Chief Officers Committee approves plans to go back out to the interim market.
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Update on Internal Leadership Arrangements To consider an update from the Acting Chief Executive (copy to follow for members only)
Not for publication by virtue of Paragraph(s) 1 of Part I of Schedule 12A of the Local Government Act 1972, as this report contains exempt information relating to an individual.
Additional documents:
Minutes: Members had before them a report from the Acting Chief Executive which recommended that the Committee agree the appointment on a temporary basis of two statutory Directors, one to the post of Children’s Services (DCS) and one to the post of Adult Social Care (this role would be the Director of Adult Social Services (DASS)), in addition to the wider backfill arrangements whilst the current Executive Director, People (Deputy Chief Executive) undertook the role as Acting Chief Executive.
On 5 January 2022 the Chief Officer Committee considered a report which recommended the consideration of options for the management and recruitment to the vacancy of the role of Chief Executive (Head of Paid Service). Members considered all options and agreed to recruit to the substantive role on a fixed term basis (as an employee). Members also agreed that the Executive Director, People (Deputy Chief Executive), who had been carrying out the functions of the Chief Executive in his capacity of Deputy Chief Executive be recommended to full Council, as being formally appointed as Acting Chief Executive, with retrospective effect from 1 January 2022, pending appointment of a new substantive Chief Executive, on a fixed term basis. This report recommended proposed backfilling arrangements from 2 February 2022 until the recruitment of a new substantive Chief Executive.
RESOLVED, that the Chief Officers’ Committee
(1) Agrees the appointment of two statutory roles one for the Director if Children’s Services and one for the Director of Adult Social Care to be appointed on a temporary basis for the period that the current Executive Director (People) (Deputy Chief Executive) undertakes the duties as Acting Chief Executive; (2) Agrees that the current Deputy Director of Children’s Services and the Deputy Director of Adult Social Care be appointed to these roles as per the salaries set out in section 5 of the report; (3) Agree the temporary backfill arrangements and acting up allowances for the role of Deputy Chief Executive for the Executive Director – Corporate, Customer and Community Services and the Executive Director – Economy and Infrastructure with effect from 2 February 2022; (4) Agrees the retrospective honoraria payments proposed to in recognition of the additional responsibilities undertaken during the period 1 July 2021 to 31 January 2022; (5) Note the proposed temporary backfill arrangements to ensure senior leadership capacity across the Corporate Management Team.
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