Agenda and minutes

Holehird Trust Joint Committee
Friday, 26th January, 2018 10.00 am

Venue: Lakeland Horticultural Society, Holehird Gardens

Contact: Holly English  Email: holly.english@cumbria.gov.uk

Items
No. Item

11.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Mr D Whipp.

 

12.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).  

 

Minutes:

There were no declarations of disclosable pecuniary interests made at the meeting.

 

13.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,            that the press and public be excluded from the meeting during consideration of Item No 8– Property Matters as it contains exempt information by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

 

14.

MINUTES OF PREVIOUS MEETING pdf icon PDF 64 KB

To receive the minutes of the previous meeting held on 14 September 2017 (copy enclosed).

 

Minutes:

RESOLVED,            that the minutes of the previous meeting held on 6 March 2017 be noted.

 

15.

CUMBRIA COMMUNITY FOUNDATION AGREEMENT pdf icon PDF 93 KB

To consider a report from the Corporate Director – Resources and Transformation (copy enclosed).

 

Additional documents:

Minutes:

The Committee were presented with a report from the Corporate Director – Resources and Transformation which identified the unallocated amounts available for distribution on grants and fees for the remainder of the 2017-18 financial year.

 

The Trustees were disappointed that the Finance Officer could not attend the meeting as they were unable to receive answers to questions arising out of the report. As a result of this it was agreedthat the queries raised would be shared with the Finance Officer and the Trustees requested that he attend the next meeting.

 

The following questions were raised and would be shared with the Finance Officer:-

 

-       How was the amount to be spent on grants and fees determined.

-       Were the fees included as part of the £40,000 available to be distributed on grants or whether this was additional.

 

It was agreed that the responses would be circulated to all Trustees once received.

 

RESOLVED,            that Members note the amounts available for distribution on grants and fees for the remainder of the 2017-18 financial year.

 

16.

GRANT APPLICATIONS pdf icon PDF 53 KB

To consider grant applications received by Cumbria Community Foundation (copy enclosed).

 

Additional documents:

Minutes:

The Trustees considered a report which detailed grant applications received by the Cumbria Community Foundation. A list of applications and their eligibility criteria was included. All projects had been assessed on the Community Foundation Standard Procedure. An additional late application from Eden Timebank Limited was put forward for the Committee to consider.

 

20127b- Morland Newby and Sleagill Village Hall- funding requested extend the Morland and Newby Village Hall to provide an easy access storage room.

 

Amount requested:  £3,000

Amount allocated:    £2,000

 

20148a- Ormside Village Hall- funding requested to cover expenditure costs of phase 1 and 2 of the project which includes refurbishment of the existing hall and modernising of the kitchen.

 

Amount requested:  £5,000

Amount allocated:    £2,000

 

20216- Kendal and South Lakes Centre for Independent Living- funding requested to continue the service.

 

Amount requested:  £11,260

Amount allocated:    £1,500

The Trustees asked for more information regarding training and qualifications, safeguarding and insurance.

 

20267b- Kendal Lads and Girls Club- funding requested to pay for the running costs (6months) of a 2-hour youth club for the young people of Kendal.

 

Amount requested:  £3,562

Amount allocated:    £2,000

 

20418- Lyvennet Nursery Group Crosby Ravensworth- funding requested to keep nursery open until end of July 2018.

 

Amount requested:  £10,000

Amount allocated:    £2,000

 

20426a- Riversiders Trust- funding requested to expand the Young Riversiders and Golden Moments group activities.

 

Amount requested:  £6,280

Amount allocated:    £2,000

 

20485b- Eden Hearing Services- funding requested to facilitate establishing a new charity.

 

Amount requested:  £2,350

Amount allocated:    £2,000

 

20487c- Friends of Abbott Hall Playground- funding requested to transform the current Abbott Hall Play Area.

 

Amount requested:  £20,000

Amount allocated:    £2,000

 

20507- Windermere Youth Project- funding requested to work with young people to create a short film on understanding the consequences of hate crime.

 

Amount requested:  £3,466

Amount allocated:    £1,466

 

20430c- Castle Street Community Centre Kendal- funding requested to complete a first floor extension.

 

Amount requested:  £15,000

Amount allocated:    £2,000

 

 

20532- Kendal and District Bus Users- funding requested to improve bus shelter provision.

 

Amount requested:  £1,000

Amount allocated:    £1,000

 

20547- Kendal Timebank- funding requested to cover Public Liability insurance premium.

 

Amount requested:  £490

Amount allocated:    £490

 

RESOLVED,             that the following funding applications be approved:-

 

Grant No.

 

Applicant

Awarded

20127b

Morland Newby and Sleagill Village Hall

£2,000

20148a

Ormside Village Hall

£2,000

20216

Kendal and South Lakes Centre for Independent Living ‘One Voice’

£1,500

20267b

Kendal Lads and Girls Club

£2,000

20418

Lyvennet Nursery Group Crosby Ravensworth

£2,000

2042c

Riversiders Trust

£2,000

20485b

Eden Hearing Services

£2,000

20487c

Friends of Abbott Hall Playground

£2,000

20507

Windermere Youth Project

£1,466

20430c

Castle Street Community Centre Kendal

£2,000

20532

Kendal and District Bus Users

£1,000

20547

Kendal Timebank

£490

 

17.

DATE AND TIME OF NEXT MEETING

The next meeting will be held on 8 March 2018, at County Offices, Kendal.

 

Minutes:

It was noted that the next meeting would be held on 8 March 2018 at 10am in County Offices, Kendal.

 

Part II - Items considered not in the presence of the press and public

18.

PROPERTY MATTERS

To consider a report from the Land Agent (copy enclosed).

 

Minutes:

The Land Agent and representatives from Savills presented a report which updated the Trustees on current property matters on the Estate, including:-

 

Ø  Leonard Cheshire Disability (LCD) – Holehird House

 

Ø  Lakeland Horticultural Society (LHS)

 

Ø  Holehird Farm Flat

 

Ø  1 North Lodge

 

Ø  Far Orrest Farm – Storm Damage

 

Ø  Woodland Management Plan

 

Ø  Farm Rent Review

 

It was AGREED that a further report be brought to the next meeting which would discuss the properties in more detail.