Agenda and draft minutes

Holehird Trust Joint Committee
Thursday, 19th December, 2019 10.00 am

Venue: Committee Room 2, County Hall, Kendal

Contact: Daniel Hamilton  Email: daniel.hamilton@cumbria.gov.uk

Items
No. Item

17.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies were received from Mr A Connell.

18.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).  

 

Minutes:

There were no disclosures of interest made on this occasion.

 

19.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

The meeting resolved to exclude the press and public during consideration of Item 8 on the Agenda (Property Matters).

20.

MINUTES OF PREVIOUS MEETING pdf icon PDF 73 KB

To receive the minutes of the previous meeting held on 12 September 2019 (copy enclosed).

 

Minutes:

RESOVED that,                    the minutes of the last meeting of the Holehird Trust Joint Committee held on 12 September 2019 be agreed as an accurate and complete record with the following amendment:-

 

·         Agenda Item 6 – Grant Applications: The approved grant for Kendal Gymnastics Club should read £2,000 in line with the recommendation.

 

 

 

 

 

21.

CUMBRIA COMMUNITY FOUNDATION AGREEMENT pdf icon PDF 110 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

Additional documents:

Minutes:

Members considered a report from the Director Finance (Section 151 Officer) which updated members on the income and expenditure of the Holehird Estate to date, and identified the amount available for grants and fees for the 2019-20 financial year.

 

Discussion took place regarding the income and expenditure accounts for the eight months ended 30 November 2019 and it was acknowledged that the accounts were in a healthy condition.

Members were reminded that in the meeting held on 6th March 2017 the amount made available for distribution on grants for each year of the current agreement with Cumbria Community Foundation was set at £ 40,000 with fees of £ 4,000 (10% of grants awarded).

In 2018-19 the amount distributed on grants was £ 40,000.

As there were no unallocated amounts for the 2018-19 financial year no adjustment to the amounts available for 2019-20 need be made.

To date £ 20,705 had been distributed on grants leaving a further £ 19,295 available to be distributed during the 2019-20 financial year.

During the audit of the 2017-18 accounts it was suggested that, due to capital and revenue expenditure not being accounted for separately that there is no further need for a Capital Reserve.

An in depth discussion took place over why it was no longer thought appropriate to keep a separate Capital Reserve. Whenever expenditure is incurred by the Trust on what would be accounted for as capital expenditure in commercial entities, an amount equal to the cost is transferred from the Capital Reserve to the Unrestricted Reserve. However, as capital and revenue expenditure are not accounted for separately by the Trust the cost of the capital ultimately comes from the Unrestricted Reserve. It was clarified that overall there would be no impact on the Trust’s reserves if the transfer was to take place.

RESOLVED that,                

1)    members note the amounts available for distribution on grants and fees for 2019-20 financial year.

 

2)    members approve the transfer of the balance of the Trust’s Capital Reserve to the Unrestricted Reserve.

22.

GRANT APPLICATIONS pdf icon PDF 73 KB

To consider grant applications received by Cumbria Community Foundation (copy enclosed).

 

Additional documents:

Minutes:

Members considered the recommendations of the Senior Grants & Donor Services Officer from Cumbria Community Foundation.

 

RESOLVED to approve the following grants:-

 

21921a Eden Sight Support

Supporting people with sight loss

Approved £2,000.00

Requested £5,000.00

Recommended £2,000.00

Priority – people with a disability

Charitable objectives - to provide services to beneficiaries

 

21811 Common Space:Common Humanity

Staff and running costs

Deferred for more information

Requested £3,250.00

Recommended £00.00

Priority – All age groups

Charitable objectives - to provide services to beneficiaries

 

21911a Kirkby Lonsdale RUFC

New changing rooms

Approved £1,000.00

Requested £5,000.00

Recommended £2,000.00

Priority – All age groups

Charitable objectives - to provide facilities to beneficiaries

 

21788 St George Community Parish Church

Refurbishment of flood relief hub

Approved £720.00.00

Requested £720.00

Recommended £720.00

Priority – All age groups

Charitable objectives - to provide facilities to beneficiaries

 

21764b South Lakeland Hydrotherapy

New roof

Approved £2,000.00

Requested £10,000.00

Recommended £2,000.00

Priority – people with a disability

Charitable objectives - to provide facilities to beneficiaries

 

21773 Hallgarth Senior Citizens

Community Centre rent

Approved £500.00

Requested £500.00

Recommended £500.00

Priority – Older people

Charitable objectives - to provide services to beneficiaries

 

21756 Witherslack Youth Club

Sessional Youth Worker

Approved £2,000.00

Requested £2,000.00

Recommended £2,000.00

Priority – people with a disability

Charitable objectives - to provide services to beneficiaries

 

21912a Windermere Park for All

Play area equipment

Approved £2,000.00

Requested £5,000.00

Recommended £2,000.00

Priority – Children and Young People

Charitable objectives - to provide facilities to beneficiaries

 

21723 Sandylands Residents Association

Storage unit

Deferred for more information

Requesting £6,000 over 3 years or £2,000 per year.

Recommended

Priority – Children & young people

Charitable objectives – To relieve beneficiaries who are in conditions of need, hardship or distress

 

21742b Kirkby Stephen Junior Football Club

Replacing parameter fence

Approved £1,000.00

Requested £4,000.00

Recommended £1,000.00

Priority – Children and Young People

Charitable pbjective – To provide a safe environment for beneficiaries

23.

DATE AND TIME OF NEXT MEETING

The next meeting will be held on 5 March 2020.

 

Minutes:

The next meeting of the Holehird Trust Joint Committee will take place on 5 March 2020.

24.

PROPERTY MATTERS

To consider a report from the Land Agent (copy enclosed).

 

Minutes:

A representative from Savills land agents attended the meeting and presented a report on activity in relation to individual properties owned by the Trust:

 

·         Lakeland Horticultural Society

·         Low Borrans East

·         2 Boot Cottage

·         Thickholme Water Supply

·         Lily Cottage

·         Far Orrest Farm Agricultural Shed

·         Residential rent reviews 1 April 2019

·         Holehird Tarn

 

The representative discussed various aspects of management of the Trust’s property, seeking guidance from members