Agenda and draft minutes

Holehird Trust Joint Committee
Wednesday, 13th March, 2019 10.00 am

Venue: Committee Room 1 - County Offices, Kendal, LA9 4RQ. View directions

Contact: Daniel Hamilton  Email: daniel.hamilton@cumbria.gov.uk

Items
No. Item

27.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies were received on behalf of Mr David Whipp.  

28.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).  

 

Minutes:

There were no disclosures of pecuniary or non-pecuniary interests at the meeting.   Mr Clark and Mr Dew indicated that in Item 6 there were applications from their divisions, but neither had personal interests in these applications.

29.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

The meeting resolved to exclude the press and public during consideration of Item 8 on the Agenda (Property Matters).

30.

MINUTES OF PREVIOUS MEETING pdf icon PDF 196 KB

To receive the minutes of the previous meeting held on 4 December 2019 (copy enclosed).

 

Minutes:

The minutes of the meeting held on 4 December 2018 were approved as a correct record.

31.

CUMBRIA COMMUNITY FOUNDATION AGREEMENT pdf icon PDF 125 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

Additional documents:

Minutes:

Ms Clements, Cumbria Community Foundation introduced the report.

 

Following clarification, in the context of the return of a grant in the previous financial year, that the schedule of grants paid in 2018/19 on page 21 of the report was correct, it was

 

RESOLVED to note the amounts available for distribution on grants and fees for the financial year 2018-19.

32.

GRANT APPLICATIONS pdf icon PDF 122 KB

To consider grant applications received by Cumbria Community Foundation (copy enclosed).

 

Additional documents:

Minutes:

Ms Clements, Cumbria Community Foundation, introduced the report, which made recommendations for the award of grants, together with the applications received.  Guided through the applications by Ms Clements, Members considered each application and

 

RESOLVED to approve the following grants

 

 

21286a Kendal Community First Responders

Application to fund Kit bags and defibrillators.

Requested £4,000

Recommended £2,000

Approved £2,000

 

21278 Kirkbarrow Residents Association

Application to fund activities and Events in 2019.

Requested £6,696

Recommended £1,000

Approved £1,000.

 

21341a Our Place Youth Club

Application to fund running and staff costs.

Requested £6,000.00

Recommended £2,000.00

Approved £2,000.

 

21279 Dignity in Dementia

Application to fund intergenerational Community Come Dancing sessions.

Requested £1,800

Recommended £1,800

Approved £1,800.

 

21233b Askham and District Community Centre

Application to fund refurbishment of Small Hall.

Requested £9,500

Recommended £2,000

Approved £2,000.

 

21287 Eden Timebank Limited

Application to fund Public Liability Insurance Premium

Requested £500

Recommended £500

Approved £500. 

Members requested feedback to be provided at the end of the year.

 

21322 Newbiggin on Lune Public Hall

Application to fund hall roof repairs

Requested £3,000

Recommended £1,000

Approved £1,000.

 

21261c Queen Katherine School Association

Application to fund equipment for Duke of Edinburgh Awards to ensure participation is open to everyone.

Requested £5,000

Recommended £1,243

Approved £1,243.

 

21304 New Hutton Institute

Application to fund a new kitchen.

Requested £2,000

Recommended £1,000

Approved £1,000.


21245c  Ambleside Parish Centre

Application to fund Bereavement Support Group

Requested £4,805

Recommended £2,000

Approved £2,000.

 

 

RESOLVEDnot to approve the following applications

 

 

21069b Sedburgh and District Community Trust Fund 

This application was ineligible as the organisation is outside the geographic area of the Trust.

 

21337a Kent Estuary Youth Group

Members noted that the application was very large in the context of the Holehird fund and a contribution from the Trust would be of minimal impact.  Members suggested application to a larger fund would be more appropriate.

 

21236b St Michael’s Parochial Church Council Kirkby Thore

Members noted the size of the application and expressed the view that a more modest request might be more appropriate to the Trust. Members also noted that the applicant had been unable to spend a previous award.

 

 

 

 

33.

DATE AND TIME OF NEXT MEETING

The next meeting will be held on 13 June 2019 in Committee Room 1, County Offices, Kendal at 10:00am.

 

Minutes:

The next meeting of the Holehird Trust will be held on 13 June 2019 in Committee Room 1, County Offices, Kendal, at 10.00am.

34.

PROPERTY MATTERS

To consider a report from the Land Agent (copy enclosed).

 

Minutes:

A representative from Savills land agents attended the meeting and presented a report on activity in relation to individual properties owned by the Trust:

 

·         Holehird House (Leonard Cheshire)

·         Lakeland Horticultural Society

·         Holehird Farm Flat

·         Glenside DeLaney

·         Lily Cottage

·         Low Borrans East.

 

The representative discussed various aspects of management of the Trust’s property, seeking guidance from Members.