Agenda and minutes

Audit and Assurance Committee
Tuesday, 8th December, 2015 10.30 am

Venue: Committee Room 2, The Courts, Carlisle, CA3 8NA. View directions

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Note: meeting cancelled due to floods 

Items
No. Item

1.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

2.

MEMBERSHIP

To note any changes to the membership of the Committee.

3.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

4.

Minutes pdf icon PDF 69 KB

To confirm as a correct record the minutes of the meeting of the Committee held on 23 September 2015 (copy enclosed).

5.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

6.

RISK MANAGEMENT QUARTER 2 pdf icon PDF 133 KB

To receive a report from the Chief Executive

 

Additional documents:

7.

CORPORATE RISK - DEEP DIVE

To receive a presentation from the Interim Corporate Director – Health and Care Services

 

8.

Management of Attendance pdf icon PDF 112 KB

To receive a report from the Corporate Director – Environment and Communities (copy enclosed)

 

Additional documents:

9.

ANNUAL GOVERNANCE STATEMENT ACTION PLAN PROGRESS REPORT pdf icon PDF 113 KB

To receive a report from the Chief Executive (copy enclosed)

 

Additional documents:

10.

INTERNAL AUDIT PROGRESS REPORT TO 30 SEPTEMBER 2015 pdf icon PDF 212 KB

To receive a report from the Chief Executive (copy enclosed)

 

11.

LOCAL AUDIT AND ACCOUNTABILITY ACT 2014 - UPDATE pdf icon PDF 107 KB

To receive a report from the Chief Executive (copy enclosed)

12.

REVIEW OF AUDIT and ASSURANCE COMMITTEE EFFECTIVENESS pdf icon PDF 129 KB

To receive a report from the Chair of the Audit and Assurance Committee (copy enclosed)

 

13.

EXTERNAL AUDIT UPDATE pdf icon PDF 375 KB

To receive and note a report from Grant Thornton (copy enclosed)

14.

ANNUAL AUDIT LETTER 2014-15 pdf icon PDF 142 KB

To receive and note a report from Grant Thornton (copy enclosed)

15.

Work Programme pdf icon PDF 24 KB

To consider a report from the Senior Manager – Audit (copy enclosed).

16.

FORTHCOMING MEETINGS

To note that the next meeting of the Committee will be held on 21 March 2016 in Committee Room 2, The Courts at 10.30am