Agenda and minutes

County Council Local Committee for Carlisle
Tuesday, 9th July, 2019 10.00 am

Venue: Conference Room A/B, Cumbria House, Botchergate, Carlisle, CA1 1RD

Contact: Lynn Harker  Email: lynn.harker@cumbria.gov.uk

Items
No. Item

15.

ELECTION OF VICE-CHAIR

To elect a Vice?Chair of the Local Committee for the remainder of the municipal year.

 

Minutes:

Members were informed that Mr J Mallinson had resigned as Vice?Chair of the Local Committee following his appointment as Leader of Carlisle City Council.  It was

 

RESOLVED,   that Mr L Fisher be appointed Vice?Chair of the Local Committee for the remainder of the municipal year.

 

16.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

There were no apologies for absence on this occasion.

 

17.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

            (a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

            (a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

            (b)       Either –

 

(i)                 The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)               If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

Mrs E A Mallinson and Mr J Mallinson and declared a personal and prejudicial interest in agenda item no 10 – Highways and Transport Working Group (recommendations 3.2(1)a. (minute 24 refers) as part of the proposals were outside the property which they owned.  They took no part in the debate.

 

18.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,    that the press and public be not excluded from the meeting for any items of business on this occasion.

 

19.

PUBLIC PARTICIPATION

There are no public questions, statements or petitions to be considered at this meeting.

 

Minutes:

There were no public questions, statements or petitions to be considered at this meeting.

 

20.

MINUTES pdf icon PDF 200 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 9 May 2019 (copy enclosed).

 

Minutes:

With reference to minute 7(1) the Highways Network Manager agreed to report back to the local Member for Brampton regarding a fence at Tarn End Hotel.

 

RESOLVED,    that the minutes of the meeting of the Local Committee held on 9 May 2019 be confirmed as circulated and thereupon signed by the Chair.

 

21.

Integrated Care Communities pdf icon PDF 90 KB

To receive a presentation by the Executive Director – People (copy to follow).

 

Minutes:

The Committee received a presentation which provided an update on Integrated Care Communities (ICCs).

 

Members were informed that the integrated teams provided better co?ordinated care through joint working across the system tackling the wider determinants of health giving citizens more control for their own better health outcomes.

 

Officers explained there were eight ICCs in North Cumbria whose initial activity included:

 

Ø   Co-ordination hubs – daily huddle/multi?disciplinary teams/data analysis

Ø   Rapid Response – Lead Professional of the Day

Ø   Discharge to Assess

Ø   Home First

Ø   Frailty Co-ordinators

Ø   GP Investment

Ø   Community hospitals.

 

It was anticipated that the impact of ICCs would reduce time in hospital, reduce the number of emergency admissions to hospital and improve patient experience.

 

The Committee was informed that the next phase for ICCs was to:-

 

Ø   continue to develop ICC based primary and community care services;

Ø   support ICCs to develop patient and wider community involvement approaches, linking into existing forums and wider partners;

Ø   roll out the social prescribing model;

Ø   develop Primary Care mental health services;

Ø   continue implementation of community hospital redevelopment;

Ø   work more closely with residential and nursing homes to improve the health and wellbeing of residents;

Ø   embed third sector working across ICCs.

 

Members were informed that the overarching public health priorities included:

 

Ø   improving mental wellbeing of children and adults

Ø   improving diet and tackling obesity

Ø   reducing the prevalence of smoking

Ø   promoting physical activity

Ø   promoting breastfeeding.

 

The vision was to enable Cumbria communities to be healthy and to tackle health inequalities.

 

The Local Committee welcomed the update and held a detailed discussion.  During the course of discussion it was confirmed that GP practices remained separate to ICCs but were working together.

 

A discussion took place regarding access to health care and it was explained that GPs held information for the total registered population.  There was an intention not to focus on high intensity users but to reach those who did not attend their GPs regularly.  It was noted that primary care held a register which contained data that could be used to identify those who were most at risk.  It was explained there was a wide range of professionals including frailty co?ordinators and living well people who would take an holistic view of patients and their families to enable them to be sign?posted to the appropriate support.

 

Members drew attention to the shorter life expectancy of people with learning difficulties and how the practice would be embedded with the 3rd sector.  The Committee was informed that they were in the process of recruiting link workers who would be people with familiarity of services available locally and who would work alongside ICCs in their hubs.

 

The Committee drew attention to the 111 Service and were surprised this did not appear.  It was confirmed that details about more specific services would be available in the future.

 

Members asked about any influence they had on the Accident and Emergency (A&E) multi?functional  ...  view the full minutes text for item 21.

22.

AREA PLANNING REPORT pdf icon PDF 251 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides an update on its agreed activity, a financial statement in support of these activities and requests decisions on a range of issues.

 

Additional documents:

Minutes:

The Local Committee considered a report by the Executive Director – Corporate, Customer and Community Services which provided members with recommendations for grants and asked to consider, note and approve recommendations in respect of budget commitments, grant allocations from the recommendations of its strategic Grants Panel and other relevant matters relating to area planning.

 

Members noted that at their meeting on 19 March 2019 a grant of £4,742 had been allocated to Rising Stars towards purchasing equipment to fit out an Autism Sensory Room at Carlisle Library.  It was explained there were additional costs of £6,400 to refurbish the identified room within the library which were not budgeted for and which would mean that the project may not be able to proceed as planned without the additional funding.

 

The Committee was informed that the composition of the Infrastructure Working Group comprised the Chair and Vice-Chair of Carlisle Local Committee, therefore, Mr L Fisher would be appointed in his new role as Vice-Chair of the Committee.

 

Members were informed that thanks had been received from the Parish of Our Lady of Eden towards the funding they had received from the Local Committee for the dedication and renovation of the war memorial.  Thanks were also extended to the Leader of the Council for the unveiling of the war memorial.

 

The local Member for Dalston and Burgh raised concerns regarding users of Dalston Library who were not IT literate.  A request was made to establish a group ticket provision and it was agreed the Area Manager (Carlisle) would discuss this further with the local Member.

 

The local Member for Yewdale thanked the Local Committee for their contribution of £3,000 to Yewdale Community Centre towards a pilot programme of additional support to benefit families accessing the nursery.  He then raised his concerns regarding funding arrangements for small independent nurseries and informed members he had raised this matter with the appropriate Assistant Director to ascertain whether this was a countywide issue.

 

The Committee’s attention was drawn to a multi?agency policing event which had taken place in Carlisle.  Concerns were raised regarding the lack of an invitation being extended to Carlisle Local Committee members.  The Area Manager informed members he had no knowledge of this event but agreed to investigate this matter further.

 

RESOLVED,     that

 

                            (1)       the commitments made and the remaining balances within delegated budgets and the grants detailed in Appendix 1 of the report be noted;

 

                            (2)       the following grants made from General Provision fund (detailed in Appendix 2 of the report) be noted:-

 

                                        (a)     £4,500 to Petteril Bank Community Centre towards the costs of an options appraisal;

 

                                        (b)     £3,000 to Upperby Seniors Club towards the costs of upgrading lighting and emergency lighting;

 

                                        (c)     £2,500 to AWAZ towards the costs of the Unity Festival;

 

                                        (d)     £5,000 to Carlisle Rugby Club towards the costs of replacing the pitch perimeter fence;

 

                            (3)       the following grants made from 0?19 grant funding (as detailed in Appendix 3 of the report) be noted:-

 

                                        (a)     £1,800 to  ...  view the full minutes text for item 22.

23.

2019/20 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT pdf icon PDF 245 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information, as detailed in the attached appendices.

 

Additional documents:

Minutes:

The Committee considered a report by the Acting Executive Director – Economy and Infrastructure which detailed the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information (referred to in the appendices attached to the report).

 

Members were informed that the Highways Revenue budget was forecasting an overspend of £25,471.  It was explained this was for verge maintenance to allow additional resources to be used to improve the ability to manage weeds and allow for more than the annual spray in some areas.  It was highlighted to members that the value shown was a high estimate but it was not clear at this stage where the savings to offset the cost could be met from. 

 

The Local Committee drew attention to the additional money which had previously been allocated to the Highways Revenue budget for weed spraying and queried why this was now predicting an overspend due to additional treatment of the weeds.  Members were informed the overspend was for manual labour, highlighting the estimate was high but anticipated this would actually be less than predicting.

 

During the course of discussion attention was drawn to the number of weeds growing outside the Citadel buildings, highlighting this was the main entrance to the City.  It was suggested that the Highways Network Manager contact the Authority’s Property Unit to ascertain who was responsible for their removal.

 

A suggestion was made to contact representatives of the ‘Give a Day’ scheme with a view to them assisting with the removal of weeds and detritus.  Whilst the Highways Network Manager welcomed this approach he highlighted the challenges regarding health and safety and indemnity issues for the Authority.

 

The Highways Network Manager asked that any issues regarding weeds throughout the Carlisle area be brought direct to his attention.

 

The local Member for Dalston and Burgh raised concerns regarding the increase in the estimated costs for the addition of the junction at the post office in Dalston village on the B52999 and queried whether costs would be met through a Section 278 Agreement.  The Highways Network Manager confirmed the scheme was for resurfacing and that any junction improvements would be met from a Section 278 Agreement.

 

The local Member for Botcherby raised his concerns regarding drainage maintenance; highlighting the effects the non removal of detritus had on the system.  He questioned whether Carlisle City Council officers followed the weed spraying team to remove the detritus.  The Highways Network Manager confirmed that the City Council were aware of the weed spraying schedule and they had made a commitment to remove the detritus. 

 

The local Member then highlighted the damage to the drainage system which had occurred due to flooding, suggesting underlying problems still remained.  The Highways Network Manager confirmed that the Authority had an agreed Policy to routinely cleanse drains and they were undertaking this.  It was highlighted that parts of the City which had been badly affected by flooding had received an extra cleanse.  He confirmed there was a two  ...  view the full minutes text for item 23.

24.

HIGHWAYS AND TRANSPORT WORKING GROUP pdf icon PDF 202 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides details of the meeting of the Highways and Transport Working Group held on 10 June 2019 and presents recommendations for the Local Committee to consider.  

 

Additional documents:

Minutes:

Members considered a report by the Acting Executive Director – Economy and Infrastructure which gave details of the meeting of the Highways and Transport Working Group held on 10 June 2019 and presented recommendations to the Local Committee for approval.

 

(1)       Minutes

 

RESOLVED,   that the minutes be noted.

 

(2)       Stockdalewath 30 mph Speed Limit

 

RESOLVED,  

 

                          (a)     to proceed to statutory consultation and advertisement of the proposal to introduce a 30mph in Stockdalewath on the C1018 from its junction with the U1145 for a distance of approximately 474 metres and on the U1145 from its junction with the C1018 for a distance of 479 metres (as indicated on the plan in the Appendix attached to the report which is attached as Appendix 2);

 

                          (b)     that any representations received will be reported back through the Local Committee process for determination.  However, in the absence of any such unresolved representations the restrictions (detailed in paragraph 3.1(1) of the report) be brought into operation as advertised.

 

(3)       Various Sites – Traffic Regulation Order Amendments: Carlisle Variation Order No 56

 

The local Member for Belle Vue drew attention to the proposed extension of “No Waiting At Any Time” restrictions on the north-west side of Marconi Road by some 37 metres in a southerly direction, highlighting her surprise at the lack of correspondence from the public during the consultation period.  It was agreed that the Highways Traffic Management Team Leader would provide further information on the consultation including details of recipients of the consultation letter.

 

Members were informed that in relation to the proposed introduction of “No Waiting At Any Time” restrictions on River Street (access), the Highways Traffic Management Team Leader understood that whilst the proposal had not specifically been included in the statutory notice, it had been included in the proposed Order, and on the plans and had been circulated to all of the residents of River Street as part of the statutory consultation.  It was explained that legal advice had been sought and Local Committee were invited to decide whether to introduce these restrictions on the basis that the residents of River Street had not been prejudiced in any way and had received individual consultation letters regarding the proposals and had responded in favour of them. 

 

RESOLVED,   that

 

                          (a)     having taken into consideration the representations which were received to the statutory consultation and advertisement of The County of Cumbria (Various Roads, Carlisle Urban and Rural Area) (Consolidation and Minor Amendment of Traffic Regulations) (Order 2001) Variation (No. 56) Order 20>< (referred to in the report which is attached as Appendix 3) it was agreed that:-

 

                                    (i)           in respect of the “No Waiting At Any Time” proposals for Etterby Road/Austin Court the comments be noted and the restriction be introduced as advertised;

 

                                    (ii)          in respect of the “No Waiting At Any Time” proposals for Thornton Road the objections/comment be noted and the restriction be introduced as advertised;

 

                                    (iii)         in respect of the “No Waiting, 8 am–6 pm, Monday to  ...  view the full minutes text for item 24.

25.

Infrastructure Working Group pdf icon PDF 225 KB

To receive the notes of the Infrastructure Working Group meeting held on 14 June 2019 (copy enclosed).

 

Minutes:

The Notes of the meeting of the Infrastructure Working Group held on 14 June 2019 were noted.

 

Members noted that the Heritage Zone Fund had been released and Carlisle City Council would place a bid for funding, focussing on the Dias Building and Christchurch Gardens, Botchergate, Carlisle.  Members agreed that a letter of support be sent from the Chair, on behalf of the Local Committee.

 

A detailed discussion took place regarding the Dias Building and members raised their concerns at the condition of this and the length of time it had been in disrepair.

 

The Local Committee discussed the High Street Fund and whilst Carlisle had been unsuccessful in securing any funding it was suggested that alternative ways should be investigated to achieve this by working jointly with Carlisle City Council.

 

A discussion took place regarding the Cycle Route Extension.  The Committee, whilst welcoming cycling provision, raised their concerns regarding the future maintenance of the nine new cycle routes which had been identified by Carlisle City Council.  During the course of discussion a query was raised as to why Carlisle City Council were bidding for such schemes as it was the responsibility of the County Council.  The Highways Network Manager confirmed that the proposed routes were on City Council land, therefore, they were able to do this.  It was explained that discussions were ongoing with Carlisle City Council regarding this.

 

The Leader of the Council informed members that, as part of the Denton Holme Bridge Scheme, it had been agreed that cycling provision would be provided between Hammonds Pond and Maryport Cottages which was still outstanding.

 

The local Member for Wetheral raised his concerns regarding the lack of cycling provision in the east of the City and urged that this be considered as part of the Borderlands and Carlisle South Link Road schemes.

 

Members agreed that a Cycling Strategy for the Carlisle area should form part of their area planning.  It was agreed that a report on Cycling Provision in the Carlisle area would be considered at a future meeting of the Carlisle Highways and Transport Working Group.

 

26.

MEMBER CHAMPION UPDATES

To receive updates from Carlisle Member Champions as follows:-

26a

Children in Care Council pdf icon PDF 184 KB

(copy enclosed).

Minutes:

The Local Committee received a report from the Children in Care Council Champion who thanked officers and members for their support.  She informed members that she had attended a Care Leavers Forum for the Carlisle area held at the Youth Zone and that feedback from the young people had been relayed to the Corporate Parenting Board for action by the appropriate bodies.

 

Members received an update from Carlisle Local Committee Children and Young People’s Working Group which included information on £50,000 allocated from the Local Committee to target obesity and mental health in children and universal youth provision in the Carlisle area. 

 

It was explained that following the presentation on children looked after at the last meeting of the Local Committee the Working Group had discussed this further.  Further discussions had taken place regarding foster carer recruitment, how commissioning of services could be influence ie look at how posts were filled in a school mental health advisory service, the role of corporate parents, and equal pay, equal work and NEET.

 

Members were informed that, together with the Leader and officers of the Authority, the member Champion had attended a meeting which had taken place with Mark Riddell, the DfE National Implementation Adviser for Care Leavers, to look at the new statutory duties of the “Local Offer” for care leavers 16 years to 25 years and Corporate Parenting in general in Cumbria. 

26b

Autism pdf icon PDF 147 KB

(copy enclosed).

Minutes:

The Local Committee received an update from the Autism Champion.  Members were given an update on the Autism Champion Group which had focused on the Authority’s performance as an autism friendly employer.  The experiences of employees was shared with the Committee.  It was explained that feedback from two employees with autism had proved invaluable in evaluating current practice and experiences of employees with autism and had enabled a way forward in developing future practice and policies.

 

Members were informed that the Group had looked at a draft version of a Neurodiversity guidance which covered a range of neurodiverse conditions including autism.  It was explained the guide aimed to help managers and employees with any queries regarding neurodiversity in the workplace.

 

The Committee was informed that the possibility of 'e' learning for colleagues willing to undertake the role of supporting an employee with autism, a peer mentor/buddy system and the possibility of Skype arrangements between the employee and 'buddy' had also been discussed.

 

Members received positive feedback from a Brownie group who had received funding from the County Council for a field trip and welcomed the inclusion of a child with autism.

26c

Armed Forces

Verbal update.

 

Minutes:

Members received an update from the Armed Forces Champion. 

 

The Local Committee was informed that working under the auspices of The National Covenant had continued to emphasise the links with Veterans and the support mechanisms available to them. 

 

Members noted that the recent local elections had highlighted the responsibility of district councils to nominate their councillors to the role of Veterans Champion which would greatly enhance the cohesion of Veterans Champions countywide.

 

The Local Committee was informed that contact with The Border Regiment continued to develop with invitations recently to the preview of a film, Blood, Sweat and Tears: Afghanistan; The Untold Story, around members of the Regiment and their service in Afghanistan.  It was explained that the exhibition, including the film, continued at the Castle until September and was well worth a visit.

 

The Armed Forces Day on 29 June was marked by the flag being raised on county buildings on 24 June with the lowering ceremony held on 29 June together with a day of activity in Carlisle City centre.   It was explained that a member of the Veterans Breakfast Club came to Carlisle for the celebrations.

 

The County Council also marked Armed Forces Day with the provision of a lunch, hosted by the Chief Executive, at the full meeting of the County Council meeting on 27 June for colleagues who had served in any armed force.  There was also the launch of the Rocking Horse Raffle, a statue which had been carved and presented by a Veteran with all proceeds, at the Veteran’s request being donated to the Jigsaw Appeal.

 

27.

Local Committee Chairs and Leadership Meeting pdf icon PDF 212 KB

To receive the minutes of the meeting of the Local Committee Chairs and Leadership meeting held on 30 April 2019 (copy enclosed).

 

Minutes:

Members were informed that at a meeting of the Local Committee Chairs and Leadership meeting on 8 July there had been a presentation by the ‘Elected’ Bicycle Mayor of Cumbria and that an invitation would be extended to all six County Council Local Committees.

 

RESOLVED,   that the minutes of the Local Committee Chairs and Leadership meeting held on 30 April 2019 be noted.

 

28.

LOCAL COMMITTEE FOR CARLISLE - FORWARD PLAN pdf icon PDF 183 KB

[Electoral Divisions: All Carlisle]

 

The Forward Plan of items for meetings of the Local Committee for Carlisle is attached for information.

 

Minutes:

The current Forward Plan of business for future meetings of the Local Committee was noted.

 

An additional item be added the Forward Plan on Parish Council engagement.

 

29.

DATE AND TIME OF NEXT MEETING

To note that the next meeting of Carlisle Local Committee will be held on Tuesday 3 September 2019 at 10.00 am in Conference Room A/B, Cumbria House, Botchergate, Carlisle.

 

Minutes:

RESOLVED,    that the next scheduled meeting will take place on Tuesday 3 September 2019 at 10.00 am at Cumbria House, Botchergate, Carlisle.