Agenda and minutes

County Council Local Committee for Carlisle
Tuesday, 3rd September, 2019 10.00 am

Venue: Conference Room A/B, Cumbria House, Botchergate, Carlisle, CA1 1RD

Contact: Lynn Harker  Email: lynn.harker@cumbria.gov.uk

Items
No. Item

30.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

An apology for absence was received from Dr S Haraldsen.

 

31.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

            (a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

            (a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

            (b)       Either –

 

(i)                 The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)               If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

Mrs C Bowditch, Ms D Earl, Mrs E Mallinson and Mr J Mallinson declared a non?pecuniary interest in agenda item 8 – Area Planning Report (minute 37 refers) as they were members of Carlisle Credit Union.

 

32.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,    that the press and public be not excluded from the meeting for any items of business on this occasion.

 

33.

PUBLIC PARTICIPATION

There are no public questions, statements or petitions to be considered at this meeting.

 

Minutes:

There were no public questions, statements or petitions to be considered at this meeting.

 

34.

MINUTES pdf icon PDF 357 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 9 July 2019 (copy enclosed).

 

Minutes:

The local Member for Dalston and Burgh asked for further information regarding proposed junction changes at Station Road, Dalston.  It was agreed the Highways Network Manager would investigate this matter and report back direct.

 

RESOLVED,    that the minutes of the meeting of the Local Committee held on 9 July 2019 be confirmed as circulated and thereupon signed by the Chair.

 

35.

WORKING TOGETHER SERVICE pdf icon PDF 104 KB

[Electoral Divisions: All Carlisle]

 

To receive a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

To provide Members with an understanding of the next proposed steps for the Working Together Service.

 

Minutes:

Members considered a report from the Acting Executive Director – Economy and Infrastructure which provided an understanding of the next proposed steps for the Working Together Service.  The update highlighted the development of a number of draft trial agreements with a number of third parties to establish the suitability of the agreement document and support in determining the resources required to roll out the service countywide. 

 

The Committee was informed that a start?up provision of funds totalling £150k was allocated to allow the Authority to develop an efficient and well managed framework to enable third parties, namely town and parish councils, to have access to a service that would formalise and streamline existing Lengthsman and volunteer activities, encapsulate safety and structure around those activities and enhance the current provision of highways services.

 

Members noted that the service would provide two clearly defined partnership agreements.  The first would allow town and parish councils to employ an authorised ‘person’ to undertake agreed work on the highway which was categorised as low to medium risk activities.  The second would enable communities to undertake low risk volunteer activities, with support and supervision from Cumbria County Council.  It was highlighted that only groups who were constituted would be considered.

 

During the course of discussion assurances were sought that this would be beneficial to all areas and would not duplicate services.  It was explained that active engagement was being undertaken to ensure agreements were developed which would support all town and parish councils, benefit everyone and avoid duplication of services.  Members were informed that on?going support and input had been sought from Cumbria Association of Local Councils throughout the development of the service and would continue to play an integral part in the future.

 

The Committee was informed that a draft trial volunteer agreement would take place on Garlands Road, Carlisle and the local Member welcomed this opportunity. 

 

The local Member for Longtown asked for further information on the Service for consideration by the Parish Council.  The Highways Network Manager (Copeland) welcomed the opportunity to attend a future meeting of the Parish Council and provide further information.

 

During the course of discussion the local Member for Brampton asked if this service could be considered for cutting the grass at the Tarn End Hotel.  It was agreed the Highways Network Manager (Carlisle) would discuss this matter further with the local Member.

 

RESOLVED,   that the report be noted.

 

36.

PARKING SERVICES UPDATE pdf icon PDF 123 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides an update to Members on the enforcement of on and selected off-street parking in the Carlisle Local Committee area.

 

Additional documents:

Minutes:

Members considered a report from the Acting Executive Director – Economy and Infrastructure which provided an update on the enforcement of on and selected off-street parking in the Carlisle Local Committee area.

 

The Committee was informed that at total of 12,249 Penalty Charge Notices (PCNs) were issued for on?street parking contraventions in the Carlisle locality during 2018/19.  It was explained that in 2019/20 to date a total of 4,626 PCNs had been issued for on?street parking contraventions in the Carlisle locality.

 

Members noted that the Service was also responsible for two off?street pay and display car parks in Carlisle City Centre and a total of 50 PCNs were issued for parking contraventions on those during 2018/19.  It was explained that in 2019/20 to date a total of 12 PCNs had been issued for off?street parking contraventions.

 

The Committee was informed that the Team regularly received reports regarding inconsiderate parking outside schools.  It was explained that Civil Enforcement Officers (CEOs) had visited a number of areas across the locality to carry out enforcement and educational patrols as well as working in partnership with Orian, the school crossing provider, to address parking issues in proximity to schools. 

 

The local Member for Belle Vue raised her concerns regarding inconsiderate parking outside the school in her Division and was assured that, within the resources available, CEOs would continue to visit schools as regularly as possible. 

 

The Committee raised concerns regarding problems incurred due to vehicles parked across driveways and it was explained that this was a matter for the Police.  During the course of discussion members highlighted the issues incurred due to the split of responsibilities between the Parking Enforcement Team and Police.  The Parking Manager informed members that the Department for Transport had undertaken a consultation and those issues had been put forward and a response was awaited from Government.

 

The local Member for Dalston and Burgh raised his concerns regarding vehicles parked on pavements and overgrown hedges.  The Parking Manager asked that details be forwarded to him direct for further investigations.

 

Members were informed that the Team continued to issue PCNs relating to the misuse of Blue Badges.  During the course of discussion the changes to the Blue Badge Scheme were highlighted and the Parking Manager agreed to forward any issues with the changes to colleagues in the Service Centre who were now responsible for this.

 

A discussion took place regarding the income generated from PCNs and members were informed it had been agreed this would be used for signs and lines throughout the county.

 

RESOLVED,     that

 

                            (1)       the report be noted;

 

                            (2)       the Parking Services Annual Report 2018/19 be noted.

 

37.

AREA PLANNING REPORT pdf icon PDF 141 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides an update on its agreed activity, a financial statement in support of these activities and requests decisions on a range of issues.

 

Additional documents:

Minutes:

The Committee received a report from the Executive Director – Corporate, Customer and Community Services which provided members with recommendations for grants and asked to consider, note and approve recommendations in respect of budget commitments, grant allocations from the recommendations of its strategic Grants Panel and other relevant matters relating to area planning.

 

Members were informed that the Area Planning report considered at the Local Committee meeting on 9 July referred to a grant of £2,500 being made to AWAZ towards the Unity Festival from the General Provision funding and should have read that £1,500 had been awarded. 

 

RESOLVED,   that

 

                          (1)          the commitments made and the remaining balances within delegated budgets and the grants (detailed in Appendix 1 to the report) be noted;

 

                          (2)          a grant of £1,500 be awarded to AWAZ towards the Unity Festival and not £2,500 as detailed in the Local Committee report and minutes of 9 July;

 

                          (3)          the following grants made from the General Provision funding (detailed in Appendix 2 of the report) be noted:-

 

                                        (a)       Carlisle Collective Fringe Festival - £1,500 towards marketing and creating publications including snapchats, Instagram filters, GIFs etc and short animated films;

 

                                        (b)       The Patchwork Opera - £2,720 towards filming and recording of sessions to take the production forward after the Fringe event to promote debate around mental health issues;

 

                                        (c)       North Cumbria Rescue and Response (NCRR) - £5,000 towards providing Personal Protective Equipment for 10 volunteers;

 

                                        (d)       Dalston Victory Hall - £1,628 towards replacement and/or refurbishment of windows, main entrance doors and emergency exit doors;

 

                                        (e)       Botcherby Family Centre - £527 awarded outside the grants panel process for toys and play equipment;

 

                          (4)          the following grants made from 0-19 grant funding (as detailed in Appendix 3 of the report) be noted:-

 

                                        (a)       Friends of Burgh by Sands School - £692 towards improving seating in a community space;

 

                                        (b)       Triple F - £2,000 towards play area improvements at Carliol Drive.

 

                          (5)          a grant allocation of £10,000 from General Provision to Carlisle Credit Union towards the purchase of new technology and tools to be able to deliver more services digitally on-line be approved;

 

                          (6)          the existing arrangements for joint working and collaboration between the three tiers of local government in Carlisle district remain the same.

 

38.

2018/19 HIGHWAYS BUDGET OUTTURN REPORT pdf icon PDF 104 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents the actual expenditure recorded against the Local Committee Highways Revenue and Devolved Highways Capital budgets for the period 1 April 2018 to 31 March 2019.

 

Additional documents:

Minutes:

The Committee received a report from the Acting Executive Director – Economy and Infrastructure which presented the actual expenditure recorded against the Local Committee Highways Revenue and Devolved Highways Capital budgets for the period 1 April 2018 to 31 March 2019.

 

RESOLVED,   that the following be noted:-

 

                          (1)          the revenue and capital budget allocations for 2018/19 and the commitments and expenditure recorded;

 

                          (2)          the 2018/19 Revenue budget has an outturn underspend of £48,547;

 

                          (3)          the total 2018/19 Devolved Highways Capital budget has an outturn underspend of £95,795;

 

                          (4)          the 2018/19 balances have now been determined and the under and over spend have been carried forward to the 2019/20 budgets.

 

39.

2019/20 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT pdf icon PDF 116 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information, as detailed in the attached appendices.

 

Additional documents:

Minutes:

Members considered a report by the Acting Executive Director – Economy and Infrastructure which presented the Highways Revenue, Devolved Capital and Non?Devolved Capital budget finance reports, combined with the highways programme progress information.

 

With regards to the Drainage Maintenance Works Programme members were informed that the U111 Grinsdale Road scheme would be funded separately by the landowner.

 

RESOLVED,   that the following be noted:-

 

                          (a)          the revenue and capital budget allocations for 2019/20 and the commitment and expenditure (referred to in appendices 1, 2 and 3 of the report);

 

                          (b)          the programme progress information (as detailed in appendices 1, 2 and 3 of the report);

 

                          (c)          the Highways Revenue budget has been split for use against various budget headings.

 

40.

HIGHWAYS AND TRANSPORT WORKING GROUP pdf icon PDF 109 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides details of the Special meeting of the Highways and Transport Working Group held on 7 August 2019 and presents recommendations for the Local Committee to consider.  

 

Additional documents:

Minutes:

The Committee considered a report by the Acting Executive Director – Economy and Infrastructure which gave details of the meeting of the Highway and Transport Working Group held on 7 August 2019 and presented recommendations for approval. 

 

(1)       Kendal Street and Newcastle Street, Carlisle – Introduction of No Waiting At Any Time and No Loading/Unloading At Any Time Restrictions; and Petteril Terrace, Carlisle – Introduction of No Waiting At Any Time Restrictions

 

It was noted that following a request from members that confirmation be provided from the landlords confirming they would be prepared to meet the cost of the required signs and lines for the traffic regulation orders a response had been received stating they did not feel it was their responsibility.  Members, therefore, agreed that officers pursue this matter further with the appropriate parties and that the decision regarding the Traffic Regulation Order be delegated to the Acting Executive Director – Economy and Infrastructure in consultation with the Chair and Vice-Chair of the Local Committee.

 

RESOLVED,   that

 

                          (a)       the decision to proceed to statutory consultation and advertisement of the proposal to introduce “No Waiting At Any Time and No Loading/Unloading At Any Time” restrictions on Kendal Street and Newcastle Street, Carlisle (as shown on the plan attached to the report) in place of the existing parking bays (which have been removed on site) be delegated to the Acting Executive Director – Economy and Infrastructure in consultation with the Chair and Vice?Chair of the Local Committee;

 

                          (b)       the decision to proceed to statutory consultation and advertisement of the proposal to introduce “No Waiting At Any Time” restrictions on Petteril Terrace, Carlisle (as detailed on the plan attached to the report) be delegated to the Acting Executive Director – Economy and Infrastructure in consultation with the Chair and Vice?Chair of the Local Committee;

 

                          (c)       any representations received will be reported back through the Local Committee process for determination.  However, in the absence of any such unresolved representations the Local Committee agree that the restrictions detailed in paras (a) and (b) above be brought into operation as advertised.

 

(2)       Proposed Changes to Carlisle Off?Street Parking Order

 

RESOLVED,   that

 

                          (a)          consent be given to the Council of the City of Carlisle (Off Street Parking Places) (Consolidation and Minor Amendment Variation Pay by Telephone) Order 2012 (Variation No. 4: Sands Centre Redevelopment) Order 2019 which, in summary will have the following effect: -

 

                                        (i)        reduce the number of car parking spaces in the Sands Car Park from 270 to 120 with effect from 1 October 2019 (a net reduction of 150);

 

                                        (ii)       amend the existing days and times of operation of the Swifts Bank Car Park with effect from 1 October 2019 (currently 188 spaces);

 

                          From

 

Closed to the public

Monday to Friday 08.30 - 18:00

(Exemption applies to Staff Permit holders only)

Open to the public

Monday to Friday 18:00 – 00:00

Saturday & Sunday 08.30 – 00:00 (including bank and public holidays)

Scale of Charges -  ...  view the full minutes text for item 40.

41.

INFRASTRUCTURE WORKING GROUP pdf icon PDF 65 KB

To receive the notes of the Infrastructure Working Group meeting held on 22 July 2019 (copy enclosed).

 

Minutes:

The Notes of the meeting of the Infrastructure Working Group held on 22 July 2019 were noted.

 

A concern was raised regarding the lack of information relating to the proposed Cycling Strategy.  Members were informed that the cycling initiative had been delegated to the Authority’s Infrastructure Planning Team and would also be considered at the next meeting of the Carlisle Highways and Transport Working Group.

 

A discussion took place regarding the initial unsuccessful bid for the High Street Fund and the Committee welcomed the funding which had now been secured.  It was confirmed that Devonshire Street, Carlisle would still be included in the bid and that options were being considered by officers and a firm budget and programme would be made available at a future meeting of the Working Group.

 

During the course of discussion members were informed that the county had been successful in securing bids in Carlisle, Copeland, Barrow and Allerdale.  It was noted that the process was led by the district councils and welcomed the positive collaborative working which was taking place with the County Council.  Members highlighted the importance of also keeping local committees informed of developments.

 

A discussion took place regarding the title of the Working Group and it was agreed this should be amended to read ‘Infrastructure Development Plan Working Group’ to avoid confusion regarding the responsibilities of the Group.

 

RESOLVED,   that

 

                          (1)          the report be noted;

 

                          (2)          the Group be renamed ‘Infrastructure Development Plan Working Group’.

 

42.

COMMUNITY DEVELOPMENT UPDATE pdf icon PDF 9 MB

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

Minutes:

Members considered a report by the Executive Director – Corporate, Customer and Community Services which gave an overview of the work undertaken by the Carlisle Community Development Team over the previous six months.

 

The report provided a summary of community grant activity so far and a summary of general community development and engagement activity undertaken by the Team since the last report to Committee.  It included details of the community engagement regarding the Carlisle Southern Link Road, Carlisle Fareshare, Mount Pleasant Road Community Group and Stanwix Ladies Football Team.

 

The Committee welcomed the successful work the Team were undertaking with Carlisle FareShare.  During the course of discussion attention was drawn to Food Banks and how they could work together.  It was explained that FareShare welcomed and encouraged this engagement.

 

RESOLVED,   that the report be noted.

 

43.

MEMBER CHAMPION UPDATES

To receive verbal updates from Carlisle Member Champions.

43a

Children in Care Council Champion Update

Minutes:

Members received an update from the Children in Care Council Champion.  The Committee was informed that the Looked After Children Forum would discuss next year’s programme at their next meeting and had received very positive ideas from young people. 

 

It was explained that discussions were taking place with GLL, the leisure provider in Cumbria, with regards to a pilot scheme being undertaken for funding concessions to be made available to care leavers.

43b

Autism Champion

Minutes:

The Local Committee received an update from the Autism Champion which highlighted the excellent work of the Partnership Board.  Members noted it had dealt with a range of issues including transport, social isolation, housing, employment and empowerment.  It was explained the Board’s membership included adults with severe learning difficulties, associated third sector organisations and the County Council, was very informal and had a number of strategies to enable adults with communication and other difficulties to take a full and active part.

 

Members were then informed of a fact finding visit to Glasgow which had been undertaken to look at the ‘date/mate’ scheme which they had in operation.  It was explained this was a scheme which gave autistic adults and those with severe learning disabilities the opportunity to meet people with similar differences with a view to forming friendships and possibly relationships.  The Committee noted that the Board were now looking at the possibility of introducing a similar scheme in Cumbria.

 

The Committee was informed the introduction of a slogan similar to that of ‘not all disabilities are visible’ was being investigated with the anticipation of this being added to logos/statements and e-mail signatures within the Authority.

 

The Committee received an update on the sensory room at Carlisle Library which was now being developed.  It was explained the intention was that the equipment available could be used to ensure people with autism had a positive experience in the Library and also in the city centre generally.  It was highlighted that an application for the Library to be recognised as autism friendly had been received favourably by the National Autistic Society and a response was awaited regarding the award status.

 

Members received positive feedback regarding the summer play scheme, funded by the Local Committee, which had taken place for children with autism.

 

Thanks and appreciation were conveyed to Niall McNulty, Community Development Officer, for his continued help and support.

43c

Armed Forces Champion

Minutes:

Members received an update from the Armed Forces Champion.

 

The Committee was informed that today marked Merchant Navy Day and Sunday marked the Anniversary of the 1939 Declaration of War against Britain.  It was explained that the following week, David Richardson, a Veteran of the war in Afghanistan, would be welcomed back to the full County Council meeting to take part in the raffle of the rocking horse which he carved during the support he received from Help the Heroes.

 

Members noted that Cumbria County Council continued to support the Veterans Saturday Breakfast Club; the Carlisle Gone to the Dogs Cafe (which offered breakfast to those in need) and the flourishing Military Museum Veterans Wednesday Lunch Club.

 

The Committee was informed that signatories of the Forces Covenant continued to grow in number and a suggestion had been made to approach the Bishop of Carlisle with a view to him signing the Covenant in order to include the Clergy.

 

 

The Chair thanked everyone for their update.

 

44.

LOCAL COMMITTEE CHAIRS AND LEADERSHIP MEETING pdf icon PDF 79 KB

To receive the minutes of the meeting of the Local Committee Chairs and Leadership meeting held on 8 July 2019 (copy enclosed).

 

Minutes:

RESOLVED,   that the minutes of the Local Committee Chairs and Leadership meeting held on 8 July 2019 be noted.

 

45.

LOCAL COMMITTEE FOR CARLISLE - FORWARD PLAN pdf icon PDF 72 KB

[Electoral Divisions: All Carlisle]

 

The Forward Plan of items for meetings of the Local Committee for Carlisle is attached for information.

 

Minutes:

The current Forward Plan of business for future meetings of the Local Committee was noted.

 

46.

DATE AND TIME OF NEXT MEETING

To note that the next meeting of Carlisle Local Committee will be held on Tuesday 12 November 2019 at 10.00 am in Conference Room A/B, Cumbria House, Botchergate, Carlisle.

 

Minutes:

RESOLVED,    that the next scheduled meeting will take place on Tuesday 12 November 2019 at 10.00 am at Cumbria House, Botchergate, Carlisle.