Agenda and draft minutes

County Council Local Committee for Carlisle
Tuesday, 12th November, 2019 10.00 am

Venue: Conference Room A/B, Cumbria House, Botchergate, Carlisle, CA1 1RD

Contact: Lynn Harker  Email: lynn.harker@cumbria.gov.uk

Items
No. Item

47.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Mr G Ellis, Dr S Haraldsen and Mrs V Tarbitt.

 

48.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

            (a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

            (a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

            (b)       Either –

 

(i)                 The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)               If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

Mr N Marriner declared a non?pecuniary interest in agenda item 12 – Area Planning Report (minute 58 refers) as he was a Trustee of EC Graham Charitable Trust.

 

49.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,    that the press and public be not excluded from the meeting for any items of business on this occasion.

 

50.

PUBLIC PARTICIPATION

(1)       Mr Hope will present a petition regarding Speeding Vehicles on Riverside, Dalston.

 

(2)       There are no public questions or statements to be considered at this meeting.

 

Minutes:

(1)       Mr Hope presented a petition regarding residents’ concerns about the speed of vehicles on Riverside, Dalston.  The petitioners requested the placing of signs at each end of Riverside to slow vehicles to 20 mph. 

 

            The local Member for Dalston and Burgh highlighted the safety concerns of children playing in the area.  Following a site visit he explained he did not think that vehicles were exceeding the speed limit but felt that the placing of signs to highlight that children were in the area should be considered.

 

            The Chair thanked Mr Hope for his attendance and responded as follows:-

 

            “Thank you for the petition.  County Council highway officers will review the issue before making a representation on behalf of the petitioners to the Cumbria Road Safety Partnership to enable consideration for an allocation of funding from the road safety budgets can be made.  County Council officers will update the Highways and Transport Working Group and petitioners with the outcome of the funding request in due course.”

 

(2)       There were no public questions or statements to be considered at this meeting.

 

51.

MINUTES pdf icon PDF 112 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 3 September 2019 (copy enclosed).

 

Minutes:

RESOLVED,    that the minutes of the meeting of the Local Committee held on 3 September 2019 be confirmed as circulated and thereupon signed by the Chair.

 

Members requested an update on Minute 40(1) – Kendal Street and Newcastle Street, Carlisle – Introduction of No Waiting At Any Time and No Loading/Unloading At Any Time Restrictions; and Petteril Terrace, Carlisle – Introduction of No Waiting At Any Time Restrictions. 

 

With reference to Kendal Street and Newcastle Street, Carlisle it was explained that no response had been received from the Developer.

 

A discussion took place regarding Petteril Terrace, Carlisle and the issues which had arisen since KFC had started trading in the area.  Members expressed their disappointment that concerns raised at the planning application stage had not been taken into consideration. 

 

The Committee raised their concerns and disappointment at the response from KFC which stated that they were not prepared to meet any costs.  It was agreed that the Local Committee Chair would raise the matter further with the Corporate Affairs Department of KFC.

 

52.

THIRD SECTOR REUSE pdf icon PDF 331 KB

[Electoral Divisions: All Carlisle]

 

To receive a presentation from the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

Minutes:

The Committee received a presentation from the Acting Executive Director – Economy and Infrastructure regarding Third Sector Reuse.  Members were informed that this followed a Task and Finish Group whose key element had been to effectively collaborate with partners to ensure a countywide approach to the waste hierarchy that maximised the benefits of resources to Cumbrian households before they entered the waste stream. 

 

Members noted that a recommendation from the Group had included that local committees took a more proactive area?based approach towards the promotion of waste reuse benefits and opportunities in their locality and were provided with examples of reuse.  It was explained that action which had been undertaken included a Reuse Map (not for profit reuse organisations/charities plotted), reuse Forum and Resourceful Communities Grant.  Officers encouraged members to inform them of any organisations which they felt should be included on the Map in future. 

 

The Local Committee was requested to encourage organisations to join the Reuse Map, provide officers with good examples of organisations who could be approached and encourage joining up to the Forum.  

 

A discussion took place regarding the re?use of clothing and members were informed this had been recognised in the new Strategy and that Government would be consulting on compulsory food waste and textile kerbside collections in the future. 

 

Members raised their concerns regarding the prosecution of individuals for the removal of goods from skips both on the highway and at Household Waste Recycling Centres (HWRCs).  It was suggested that Cabinet be recommended to raise the prosecution issues with regards to a change in the legislation with the Local Government Association.

 

RESOLVED,   that

 

                          (1)          the Local Committee take a more proactive area?based approach towards the promotion of waste reuse benefits and opportunities in their locality;

 

                          (2)          Cabinet be recommended to raise the issues with regards to a change in the legislation for the removal of goods from skips with the Local Government Association.

 

53.

ROAD SAFETY UPDATE pdf icon PDF 108 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report raises awareness of the current road safety management arrangements that the Cumbria Road Safety Partnership has in place.

 

Additional documents:

Minutes:

The Committee considered a report from the Acting Executive Director – Economy and Infrastructure regarding the current road safety management arrangements that the Cumbria Road Safety Partnership (CRASH) had in place.

 

Members were given an update on the Cumbria Road Safety Partnership which operated mainly through its monthly tasking meeting.  The Road Safety Co?ordinator confirmed that matters could be raised through Mr J Bell the Local Committee’s representative but also welcomed any member to attend meetings.

 

The Committee emphasised the importance of using seatbelts and raised their concerns regarding schoolchildren not wearing them on school transport.  The Road Safety Co?ordinator acknowledged the concerns of members and agreed to raise this matter at the next CRASH meeting. 

 

Members highlighted that home to school transport was subsidised by the Authority and suggested that the wearing of seatbelts could be made mandatory in future procurement contracts.  It was agreed that a recommendation would be made to Cabinet that this should be discussed with the Commissioning Team for inclusion in any future procurement process for home to school transport.  The Road Safety Co?ordinator would have further discussions on the matter with the Leader of the Council.

 

RESOLVED,   that

 

                          (1)          the report be noted;

 

                          (2)          Cabinet RECOMMEND that the wearing of seatbelts on home to school transport be included as mandatory in any future procurement process by the Authority.

 

54.

2019/20 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT pdf icon PDF 116 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information, as detailed in the attached appendices.

 

Additional documents:

Minutes:

Members considered a report from the Acting Executive Director – Economy and Infrastructure which detailed the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information.

 

RESOLVED,   that the following be noted:-

 

                          (1)          the revenue and capital budget allocations for 2019/20 and the commitments and expenditure (as detailed in appendices 1, 2 and 3 of the report);

 

                          (2)          the programme progress information (as shown in appendices 1, 2 and 3 of the report);

 

                          (3)          the Highways Revenue budget has been split for use against various budget headings.

 

55.

HIGHWAYS AND TRANSPORT WORKING GROUP pdf icon PDF 111 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides details of the meeting of the Highways and Transport Working Group held on 10 October 2019 and presents recommendations for the Local Committee to consider.  

 

Additional documents:

Minutes:

The Committee considered a report by the Acting Executive Director – Economy and Infrastructure which provided details of the meeting of the Highways and Transport Working Group held on 10 October 2019.

 

(1)       Minutes

 

RESOLVED,   that the minutes be noted.

 

(2)       Carlisle Street Charter and Parking Advice Notice

 

RESOLVED,   that

 

                          (a)          the Chamber of Commerce be consulted on the proposals before implementation;

 

                          (b)          the Carlisle Street Charter (“the Charter”) (attached as Appendix 1 of the HTWG report) in relation to the County Council’s specified commitments, and the associated Parking Advice Notice (detailed in Appendix 2 to the report) be approved.

 

(3)       Cycling Routes

 

RESOLVED,   that the update be noted.

 

(4)       Carlisle City Council European Regional Development Funding Application

 

RESOLVED,   that

 

                          (a)          the report be noted;

 

                          (b)          cycling infrastructure funding be considered when agreeing devolved budgets in the future for both capitally funded improvements and any increase in revenue funded maintenance activity;

 

                          (c)          details of Carlisle City Council’s ERDF application (as set out in Appendices 1 to 3 inclusive of the report) be considered by the Cumbria Cycling Infrastructure workshops.

 

(5)       Traffic Regulation Order (TRO) Procedure

 

RESOLVED,   that the current TRO process be changed to enable officers to proceed to statutory advertisement and consultation of TROs, after consultation with the appropriate local member(s).

 

(6)       Introduction of Traffic Regulation Orders (Carlisle Southern Link Road Only (CSLR))

 

RESOLVED,   that the making of TROs associated with, and only associated with, the delivery of the CSLR project, be delegated to the Executive Director – Economy and Infrastructure.

 

(7)       A595 Thursby to Peter Lane Proposal to Reduce the Speed Limit to 50 mph

 

RESOLVED,  

 

                          (a)          to proceed with the statutory advertisement and consultation on the proposed reduction of the speed limit to 50mph between the Allerdale/Carlisle district boundary and Peter Lane roundabout (as shown on the plan attached as Appendix 1 to the report), following the resolution of Allerdale Local Committee to proceed with the statutory advertisement and consultation of the proposed reduction of the speed limit to 50 mph between the Allerdale/Carlisle District boundary to a point approximately 185m south west of the Nealhouse junction (as shown on the plan attached as Appendix 2 to the HTWG report);

 

                          (b)          that any representations received will be reported back through the Local Committee process for determination.  However, in the absence of any such unresolved representations the restrictions (detailed in paragraph 3.1 of the HTWG report, as shown on the plan attached as Appendix 1) be brought into operation as advertised.

 

(8)       2019/20 Highways Budget/Programme Progress Report

 

RESOLVED,   that the following be noted:-

 

                          (a)          the revenue and capital budget allocations for 2019/20 and the commitments and expenditure (detailed in appendices 1, 2 and 3 of the HTWG report);

 

                          (b)          the programme progress information (referred to in appendices 1, 2 and 3 of the HTWG report);

 

                          (c)          the Highways Revenue budget has been split for use against various budget headings.

 

(9)       Barrier-Free Highway Network

 

RESOLVED,   that the strategy in  ...  view the full minutes text for item 55.

56.

HIGHWAYS ASSET MANAGEMENT STRATEGY REPORT pdf icon PDF 160 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report details the refreshed Highway Asset Management Strategy.

 

Additional documents:

Minutes:

The Committee received a report from the Acting Executive Director – Economy and Infrastructure which detailed the refreshed Highway Asset Management Strategy.

 

Members were informed the Highways Asset Management Strategy 2020?2025 would align to the Council Plan with a vision for a customer focused, resilient and cost effective service that delivered a safe and well managed highways asset.  The need to work together with partner organisations and communities to achieve shared aspirations was highlighted together with the exploration of new ways to deliver services and maximise available resources.  The importance of prevention and early intervention to achieve better outcomes was emphasised as well as digital transformation to give customers choice and easy access to online services. 

 

The importance of engagement with elected members was acknowledged by officers and any comments were welcomed. 

 

The Committee welcomed the update and it was agreed that information on who held responsibility for the different sections of roads in the Carlisle area would be made available to members.  During the course of discussion a request was also made for information regarding timescales for schemes; officers anticipated this would be available on the County Council website in future.

 

RESOLVED,     that the following be noted:-

 

                            (1)       the process for refreshing the Highway Asset Management Strategy;

 

                            (2)       the Delivery Plan that has been developed in support of the refreshed Highway Asset Management Strategy be noted.

 

57.

INFRASTRUCTURE DEVELOPMENT PLAN WORKING GROUP pdf icon PDF 77 KB

To receive the notes of the Infrastructure Development Plan Working Group meeting held on 8 October 2019 (copy enclosed).

 

Minutes:

The Notes of the meeting of the Infrastructure Working Group held on 8 October 2019 were noted.

 

Further to minute 3 – Carlisle Infrastructure Development Plan it was noted that the reference to ‘Stanwix Bank/Brampton’ should read ‘Stanwix Bank/Brampton Road’.

 

A discussion took place regarding the Borderlands Update and Carlisle Station Gateway Project.  Members noted that each of the six districts in Cumbria were able to nominate a town with a population of not less than 5,000 to bid for extra funding.  

 

It was explained that the ambition was to have an agreed view between both Carlisle City and Cumbria County Council in advance of a meeting on Friday 15 November 2019.  Members were informed that Longtown was the preferred option from Carlisle Local Committee but it was agreed that officers from both councils would meet in advance of Friday to agree the nominated town. 

 

RESOLVED,     that the minutes be noted.

 

58.

AREA PLANNING REPORT pdf icon PDF 130 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides an update on its agreed activity, a financial statement in support of these activities and requests decisions on a range of issues.

 

Additional documents:

Minutes:

The Committee received a report from the Executive Director – Corporate, Customer and Community Services which provided members with recommendations for grants and asked to consider, note and approve recommendations in respect of budget commitments, grant allocations from the recommendations of its strategic Grants Panel and other relevant matters relating to area planning.

 

The Committee was informed of an initiative entitled ‘Love Carlisle’ whose main aim was to foster civic pride, show the city centre in a different light, celebrate the heritage and improve the fortunes of the city centre against the backdrop of a struggling retail sector.  It was explained that a key component of ‘Love Carlisle’ would be Carlisle – The City of Lights.

 

Members were informed that as part of Carlisle – The City of Lights, officers and members from both county and city councils had been working with other agencies to encourage participation for a four day period from 12?15 February 2020.  It was explained key elements of the event included celebrating Carlisle’s built heritage using intelligent colour changing LED technology to present those buildings, a presentation unique to Cumbria at Carlisle Cathedral and an interactive lighting competition using LED technology based at Tullie House Gardens which would feature year 6 school children in an innovative design based competition.  The Committee noted that a programme of engagement would also commence with retail and leisure providers to encourage them to light up their displays/buildings in similar eye catching ways.

 

Members were informed the intention was that most of the lighting installations would be permanent, therefore, beyond the 2020 Festival could be used as regular flood lighting.  It was explained that sponsorship had been secured from a number of private sector sources and the Area Manager was involved in a number of ongoing positive discussions regarding further sponsorship.  The Committee welcomed the project and felt this would put Carlisle on the map.

 

During the course of discussion concerns were raised regarding the noise and number of vehicles at a football game in Rickerby Park which had caused a disturbance at the recent Remembrance Day Service at the nearby Cenotaph.  The Chair of the Committee agreed to investigate this matter further.

 

RESOLVED,   that

 

                          (1)          the commitments made and the remaining balances within delegated budgets and the grants (detailed in Appendix 1 to the report) be noted;

 

                          (2)          the following grants made from General Provision funding (as detailed in Appendix 2 of the report) be noted:-

 

                                        (a)     £750 to Carlisle Music Society towards their 70th anniversary celebrations programme;

 

                                        (b)     £600 to Cerebral Palsy Cumbria towards the cost of marketing materials for their new charity brand;

 

                                        (c)     £500 to M-Unit towards the costs of activities and events to celebrate Black History Month;

 

                                        (d)     £3,000 to Carlisle & District Model Engineering Society towards the cost of purchasing a fabricated steel shed and erection;

 

                                        (e)     £2,000 to St Margaret Mary's Parish Community Centre towards a replacement boiler and radiators;

 

                                        (f)      £200 to Eden Wild Goose c/o Wetheral Parochial Church Council towards  ...  view the full minutes text for item 58.

59.

UNIVERSAL YOUTH PROVISION UPDATE pdf icon PDF 115 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides an update on the development of the Children and Young People Working Group and how funding allocated to universal youth provision is being spent, and makes recommendations for future funding.

 

Additional documents:

Minutes:

Members considered a report from the Executive Director – Corporate, Customer and Community Services which provided an update on the development of the Children and Young People Working Group and how funding allocated to universal youth provision was being spent, and made recommendations for future funding.

 

The Committee welcomed the report but raised their concerns regarding lack of youth provision in the Carlisle area and queried if this was due to closure of the YMCA.  Members were informed that following closure of the YMCA support had been offered from the Cumbria Youth Alliance highlighting that recruitment of a qualified youth worker was proving difficult. 

 

The local Member for Brampton gave a positive update on youth provision in his division.

 

RESOLVED,     that

 

                            (1)       the report be noted;

 

                            (2)       Young Carers be recognised as a separate and specific group of carers with specific support needs to ensure that they have the best opportunity to have the best start in life as all young people. 

 

60.

MEMBER CHAMPION UPDATES

To receive verbal updates from Carlisle Member Champions.

60a

Children in Care Council Champion Update

Minutes:

The Children in Care Council Champion gave a brief update.  The Committee’s attention was drawn to an initiative for the donation of Christmas Hampers to young care leavers.  It was agreed that further information would be circulated to members together with this being publicised by the Authority’s Communications Team.

60b

Autism Champion

Minutes:

There was no update as the Autism Champion was not present at the meeting.

60c

Armed Forces Champion

Minutes:

Members received an update from the Armed Forces Champion.  The Committee was informed Mrs Tarbitt had recently been invited to the Battle of Britain Service in September and the Combined Services Carol Service in December. 

 

The Committee noted that Remembrance Sunday was marked by laying a wreath at the morning ceremony in Longtown, being a guest of the Colonel of the Duke of Lancaster’s Regiment for Curry Lunch at Carlisle Castle, followed by the laying of a wreath at the County Ceremony at the Cenotaph in Rickerby Park.

 

The Committee received an update on a recent training seminar ran by Carlisle City Council on Homelessness.  It was felt that homelessness was a silent need of many veterans and the district was not without its problems. 

 

Members noted that work in conjunction with District Armed Forces Champions continued to strengthen with a combined Champions meeting in October.

 

61.

LOCAL COMMITTEE FOR CARLISLE - FORWARD PLAN pdf icon PDF 77 KB

[Electoral Divisions: All Carlisle]

 

The Forward Plan of items for meetings of the Local Committee for Carlisle is attached for information.

 

Minutes:

The current Forward Plan of business for future meetings of the Local Committee was noted.

 

62.

DATE AND TIME OF NEXT MEETING

To note that the next meeting of Carlisle Local Committee will be held on Wednesday 15 January 2020 at 10.00 am in Conference Room A/B, Cumbria House, Botchergate, Carlisle.

 

Minutes:

RESOLVED,    that the next scheduled meeting will take place on Wednesday 15 January 2020 at 10.00 am at Cumbria House, Botchergate, Carlisle.