Agenda and minutes

County Council Local Committee for Carlisle
Monday, 26th March, 2018 10.00 am

Venue: Conference Room A/B, Cumbria House, Botchergate, Carlisle, CA1 1RD

Contact: Lynn Harker  Email: lynn.harker@cumbria.gov.uk

Items
No. Item

56.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Mr J Bell, Dr S Haraldsen and Mrs V Tarbitt.

 

57.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

            (a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

            (a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

            (b)       Either –

 

(i)                 The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)               If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

(1)       Ms D Earl declared a non?pecuniary interest in agenda item 8 – Community Budget – Activity and Finance Statement (minute 63 refers) as she was a member of the Invisible Women Steering Group.

 

(2)       Mrs EA Mallinson declared a non?pecuniary interest in agenda item 8 – Community Budget – Activity and Finance Statement (minute 63 refers) as she was a Carlisle City Council Elected Member.

 

(3)       Mr SF Young declared a non-pecuniary interest in agenda item 8 – Community Budget – Activity and Finance Statement (minute 63 refers) as he was a member of the Cumbria Wildlife Trust.

 

58.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,    that the press and public be not excluded from the meeting for any items of business on this occasion.

 

59.

PUBLIC PARTICIPATION

There are no public questions, statements or petitions to be considered at this meeting.

 

Minutes:

There were no public questions, statements or petitions to be considered at this meeting.

 

60.

MINUTES pdf icon PDF 84 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 9 January 2018 (copy enclosed).

 

Minutes:

RESOLVED,    that the minutes of the meeting of the Local Committee held on 9 January 2018 be confirmed as circulated and thereupon signed by the Chair.

 

61.

PRESENTATION pdf icon PDF 1 MB

To receive a presentation from Active Cumbria on Tackling Physical Activity (copy enclosed).

 

Additional documents:

Minutes:

Members received a presentation from Active Cumbria on Tackling Physical Inactivity which included information regarding:

 

Ø   the inactivity challenge in Cumbria

Ø   low socio-economic classifications

Ø   inactivity with age

Ø   inactivity in localities

Ø   the importance of physical activity

Ø   early years (birth-5 years)

Ø   children and young people (5-18 years)

Ø   adults and older adults

Ø   contributions to wider outcomes

Ø   different ways of working

Ø   how the Local Committee could help:-

 

Ø   recognise that tackling inactivity needs to be a top priority as it was responsible for one in six UK deaths and for up to 40% of long?term medical conditions;

 

Ø   become part of a growing network of advocators to help champion tackling inactivity;

 

Ø   help to reach and influence the under-represented groups that they were trying to target and help them to get more active;

 

Ø   help to be fully engaged in future area planning processes;

 

Ø   consider awarding Community Grants strategically to those projects that had a positive contribution to tackling inactivity;

 

Ø   explore ways in which resources could be maximised with those available locally.

 

Members welcomed the presentation and congratulated the Team on their social media which had advertised existing activities and increased demand for them.

 

The Committee discussed activities for children and adults with disabilities and drew attention to the additional costs which could be incurred for a carer who may need to accompany the service user.  Members were advised that work had been undertaken with groups to identify individuals who could obtain the skills to become advocates/champions to lead peers and colleagues.

 

The Chair, on behalf of the Committee, thanked the officers for an informative presentation.

 

62.

LOCAL COMMITTEE BUSINESS PLANNING 2018/19 pdf icon PDF 110 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Corporate Director- Health, Care and Community Services (copy enclosed).

 

This report outlines proposals to manage the communities budget and allocate funding to broad headings.

 

Additional documents:

Minutes:

Members received a report from the Corporate Director – Health, Care and Community Services regarding the Local Committee’s Business Planning for 2018-19.

 

The report outlined proposals to manage the communities budget and allocate funding to broad headings supporting: Initiatives for 0-19 Age Groups, General Provision, School Crossing Patrols, Money/Debt Advice Services and the Community Development Team.

 

A discussion took place regarding School Crossing Patrols and members were informed that following a competitive procurement exercise the service was delivered by Orian Solutions Limited, a company wholly owned by the County Council.  Members acknowledged that recruitment to the posts was challenging.  A query was raised regarding availability of additional patrols to cover periods of absence and it was agreed the Area Manager would investigate this and report back to members direct.

 

The local Member for Belah asked if the dis?established position at Kingmoor Junior School could be re-established future.  It was confirmed there was provision to re?establish the post if necessary but conditions around the school would be re?evaluated in the first instance.

 

The local Member for Dalston and Burgh, whilst acknowledging that school crossing patrols were not available for secondary schools, asked if Caldew School, Dalston could fund their own patrol.  The Area Manager agreed to investigate this and report back direct.

 

RESOLVED,     that

 

                            (1)       the following be noted:-

 

                                        (a)       the full allocation for community activity is £426,618;

 

                                        (b)       £129,772, the full Neighbourhood Support budget, is allocated to the funding of the Community Development Team for 2018/19 and may not be vired;

 

                                        (c)       £53,890, the full Money Advice – Citizen’s Advice Bureau budget, is allocated to Carlisle and Eden Citizen’s Advice Bureau for the provision of a money advice service for Carlisle, as determined within a grant agreement to be signed by both parties.  This budget may not be vired;

 

                                        (d)       £25,830 is allocated to School Crossing Patrols with the Service Level Agreement for this service being as detailed at Appendix A to the report;

 

                            (2)       the following be agreed:-

 

                                        (a)       £85,000 from the Local Committee’s discretionary fund is allocated to a 0-19 years grant fund to support universal youth services, with projects and applications against this being considered by the Grants Working Group taking into consideration the focus and objectives of the Area Plan as it develops over 2018/19;

 

                                        (b)       £76,126 is allocated to General Provision funding, with projects and applications against this being considered by the Grants Working Group taking into consideration the focus and objectives of the Area Plan as it develops over 2018/19;

 

                                        (c)       £56,000 from the Local Committee’s Discretionary Fund is allocated to Community Grants with the apportionment between the 18 Electoral Divisions based on 2017/18 population based criteria;

 

                            (3)       these allocations be reviewed during the year to ensure the best use of the Communities Budget in line with the Area Plan as it develops over 2018/19.

 

63.

COMMUNITY BUDGET - ACTIVITY AND FINANCE STATEMENT pdf icon PDF 114 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Corporate Director – Health, Care and Community Services (copy enclosed).

 

This report provides an update on its agreed activity, a financial statement in support of these activities and requests decisions on a range of issues.

 

Additional documents:

Minutes:

The Committee received a report from the Corporate Director – Health, Care and Community Services which contained recommendations for grants and asked members to consider, note and approve recommendations in respect of:-

 

Ø   budget commitments;

Ø   grant allocations from the recommendations of its Strategic Grants Panel;

Ø   other relevant matters relating to Area Planning.

 

A discussion took place regarding the information provided to the Committee in support of grant applications.  Members requested that in future more detailed information, with the possible inclusion of the outcomes of a quality impact assessment be provided.  It was also suggested that a system should be devised to evaluate whether grants approved had delivered the anticipated outcomes.  It was agreed this would be discussed at the next meeting of the Grants Panel.

 

The Committee discussed the Authority’s health and wellbeing agenda and members suggested that this should be borne in mind when approving future grant applications.  Members agreed that partnership working with Carlisle City Council and other partner organisations should also be undertaken.

 

Members discussed the proposed allocation of the uncommitted funds from the General Provision budget to the Tour of Britain and Centenary of the Armistice and it was confirmed that any specific funding would be brought back to Local Committee for approval.

 

During the course of discussion it was noted that the requested grant and the proposed matched-funding amounted to more than the total cost of the scheme in respect of Greystone Community Centre.

 

RESOLVED,     that

 

                            (1)       the commitments made and the remaining balances within delegated budgets (as detailed in Appendix 1 of the report) be noted;

 

                            (2)       the allocation of the following grants from the General Provision budget be approved:-

 

                                        (a)       £1,200 to North West Ambulance Service (NWAS) towards the cost of a defibrillator;

 

                                        (b)       £1,797 to Cumbria Wildlife Trust towards a community wildlife garden;

 

                                        (c)       £2,500 to Word for Word towards the costs of venue hire and materials;

 

                                        (d)       £2,000 to Botcherby Community Centre (Carlisle Food Bank) towards cooking on a budget and food waste café;

 

                                        (e)       £2,480 to Blood Bikes towards costs of GPS equipment;

 

                                        (f)        £2,065 to 2 Enable U towards come cook with me sessions;

 

                                        (g)       £5,000 to Carlisle Mencap towards refurbishment of respite home (California House);

 

                                        (h)       £2,000 to Carlisle Subscription Bowling towards improving footpaths;

 

                                        (i)        £2,000 to Reiver Scouts towards equipment and storage;

 

                                        (j)         £1,500 to May Film Fling towards start-up costs and room hire;

 

                                        (k)       £1,500 to Invisible Women towards the costs of celebrating women event;

 

                                        (l)        £4,000 to Rising Stars towards a play scheme for children with Autism;

 

                                        (m)      £5,000 to Cycle Carlisle towards repairs to Caldew Cycleway;

 

                                        (n)       £5,000 to Petteril Bank Community Centre (in association with Greystone Community Centre and Botcherby Community Centre) towards the costs of a joint summer play scheme;

 

                                        (o)       £794 to Inglewood Explorer Scout Unit towards new tents and equipment;

 

                                        (p)       £1,000 to Stanwix Rural Parish Council towards play equipment;

 

                                        (q)       £6,000 to Greystone Community Centre towards the costs of building maintenance;

 

                                        (r)        £2,000 to  ...  view the full minutes text for item 63.

64.

2017/18 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT pdf icon PDF 101 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Corporate Director – Economy and Highways (copy enclosed).

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information, as detailed in the attached appendices.

 

Additional documents:

Minutes:

The Committee considered a report from the Corporate Director – Economy and Highways which detailed the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information (as detailed in the appendices attached to the report).

 

Members were informed that the following three schemes had been deferred until 2018/19:-

 

Ø   Caldew Cycleway, Low Cummersdale

Ø   C2042 Burgh-by-Sands

Ø   U113 Monkill-Moorhouse.

 

A discussion took place regarding the change in the timings of the traffic lights at Hardwicke Circus, Carlisle.  It was noted they had not been changed back to part?time signals following the change during the Christmas period.  The Highway Network Manager agreed to change the signals back to the pre?Christmas timings and confirmed that, as previously agreed by the Local Committee, any future changes to the lights would be discussed initially at the Carlisle Highways and Transport Working Group.

 

The local Member for Botcherby raised concerns regarding matters in his division which included postponed works on Botcherby Bridge, general drainage issues and improvement works required on Botcherby Viaduct.  The Highway Network Manager confirmed that resurfacing on the Bridge would coincide with works to be undertaken by the Environment Agency and United Utilities and with regards to drainage a full cleanse had already been undertaken in the division and would be considered further at a future Highways and Transport Working Group once other divisions in the Carlisle area had been cleansed.  It was agreed that the Highway Network Manager would provide a separate update on Botcherby Viaduct direct with the local Member.

 

RESOLVED,     that the following be noted:-

 

                            (1)       the revenue and capital budget allocations for 2017/18 and the commitments and expenditure (as detailed in appendices 1, 2 and 3 of the report);

 

                            (2)       the programme progress information (referred to in appendices 1, 2 and 3 of the report);

 

                            (3)       the Highways Revenue budget has been split for use against various budget headings;

 

                            (4)       the schemes being delivered using the NPRN Devolved Highways Capital schemes (Additional) budget allocation.

 

65.

HIGHWAYS AND TRANSPORT WORKING GROUP pdf icon PDF 94 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Corporate Director – Economy and Highways (copy enclosed).

 

This report provides details of the meeting of the Highways and Transport Working Group held on 14 February 2018 and presents recommendations for the Local Committee to consider.  

 

Additional documents:

Minutes:

The Committee received a report from the Corporate Director – Economy and Highways which gave details of the meeting of the Highways and Transport Working Group held on 14 February 2018 and presented their recommendations to Local Committee for approval.

 

(1)       Minutes

 

RESOLVED,     that the minutes be noted.

 

(2)       Speed Limit Variation Order No 1: 1040 Cumwhinton (Peter Gate) – Extension of Existing 30 mph Limit

 

RESOLVED,     that “The County of Cumbria (Various Roads, Carlisle City & District) (Consolidation and Provision of Speed Limits) (No 7) (Order 2017) Variation No. 1) Order 20><” (to introduce the restrictions as detailed below), be brought into operation as advertised, having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 (detailed at appendix 3, paragraph 7.2 of the report):-

 

                            C1040 Cumwhinton (Peter Gate): to extend the existing 30mph speed limit on the C1040 by some 95m in a south easterly direction, so that it will commence at its junction with the B6263 and extend in a south-easterly direction for a distance of approximately 440m.

 

(3)       Scotch Street Bollards – Update Report

 

RESOLVED,     that further investigations be undertaken to invest in the CCTV system with funding committed from this year’s budget.

 

(4)       Air Quality in Carlisle – Carlisle City Council Update

 

RESOLVED,     that the report be noted.

 

(5)       2017/18 Highways Budget/Programme Progress Report

 

RESOLVED,     that the following be noted:-

 

                            (a)       the revenue and capital budget allocations for 2017/18 and the commitments and expenditure (referred to in Appendix 2.2 to the report);

 

                            (b)       the programme progress information (detailed in Appendix 2.2 of the report);

 

                            (c)        the Highways Revenue budget has been split for use against various budget headings (as detailed in Appendix 2.2 of the report);

 

                            (d)       the schemes being delivered using NPRN Devolved Highways Capital schemes (Additional) budget allocation (attached as Appendix 2.2 to the report).

 

66.

CARLISLE CITY COUNCIL (OFF-STREET PARKING PLACES) ORDER 2012; AND THE COUNCIL OF THE CITY OF CARLISLE (OFF-STREET PARKING PLACES) CONSOLIDATION AND MINOR AMENDMENT VARIATION (PAY BY TELEPHONE) ORDER 2012 (VARIATION NO 3: OPERATIONAL AND CHARGEABLE HOURS RESCHEDULING) ORDER 2018 pdf icon PDF 93 KB

[Electoral Division: Castle]

 

To consider a report by the Corporate Director – Economy and Highways (copy enclosed).

 

This report asks the Local Committee to note Carlisle City Council’s proposed changes to its off street car parking tariffs.

 

Additional documents:

Minutes:

Members received a report from the Corporate Director – Economy and Highways which requested the Local Committee to note Carlisle City Council’s proposed changes to its off?street car parking tariffs (as detailed in the Notice attached as Appendix 1 to the report).

 

The report also sought consent from the Local Committee for Carlisle City Council to bring into operation “The Council of the City of Carlisle (Off Street Parking Places) Consolidation and Minor Amendment Variation (Pay by Telephone) Order 2012 (Variation No 3: Operational and Chargeable Hours Rescheduling) Order 2018” (“the Order”), (attached as Appendix 2 to the report).  A copy of the Notice summarising the proposals, which included extending the hours of operation of the Sands and Swifts car parks and amending the car park permit charges on a number of the car parks within the City was referred to at Appendix 3 to the report.

 

RESOLVED,     that

 

                            (1)       the proposed changes to Carlisle City Council’s Off-Street Parking Tariffs (as detailed in the Notice which is attached as Appendix 1 to the report) be noted;

 

                            (2)       consent is given to Carlisle City Council bringing into operation “The Council of the City of Carlisle (Off?Street Parking Places) Consolidation and Minor Amendment Variation (Pay by Telephone) Order 2012 (Variation No 3: Operational and Chargeable Hours Rescheduling) Order 2018” (as detailed in Appendix 2 to the report).

 

67.

NOMINATION OF GOVERNORS FOR NURSERY, PRIMARY AND SECONDARY SCHOOLS pdf icon PDF 38 KB

[Electoral Divisions: All Carlisle]

 

To consider a schedule by the Corporate Director – Health, Care and Community Services (copy enclosed).

 

A schedule of recommendations for local authority governor nominations to schools in Carlisle.

 

Minutes:

The Local Committee considered a schedule of recommendations for the nomination of County Council representatives on the governing bodies of county, nursery, primary and secondary schools.

 

RESOLVED,    that, subject to their consent, the following be nominated:-

 

                           School                                                                Nomination

 

                           Pennine Way Primary School                        Mr K Boom

 

                           Rockliffe Church of England School            Mrs V Tarbitt

 

                           Stoneraise School                                            Mr P Cook

 

68.

COMMUNITY DEVELOPMENT UPDATE pdf icon PDF 2 MB

To consider a report by the Corporate Director – Health, Care and Community Services (copy enclosed).

 

Minutes:

Members received a positive report from the Corporate Director – Health, Care and Community Services which gave an overview of the work of the Carlisle Community Development Team for the financial year 2017/18. 

 

The report provided members with an overview of community grant activity over the last financial year, case studies of recent community development activities delivered across the Carlisle area and a summary of general community development and engagement activity undertaken by the Team since the last report to Committee.

 

The local Member for Stanwix Urban thanked officers for their attendance and engagement at the Stanwix Neighbourhood Forum.

 

The Committee thanked the Team for their involvement during the recent significant snowfall in Cumbria’s ‘Beast from the East’. 

 

Members were given an update on the proposed Southern Relief Road.  It was explained that an Expression of Interest had been accepted and support had now been offered to submit an Outline Business Case prior to a Final Outline Bid, highlighting that this was not a PFI Scheme but was linked to the proposed garden village. 

 

RESOLVED,     that

 

                            (1)       the report be noted;

 

                            (2)       thanks be conveyed to the Community Development Team for the positive work they had undertaken.

 

69.

MEMBER CHAMPION UPDATES

To receive any verbal updates from Carlisle Member Champions.

 

Minutes:

(1)       Mrs EA Mallinson, Member Champion for Looked After Children informed members that all looked after children of local authorities and partners would be exempt from Local Council Tax, highlighting this had been agreed in conjunction with all district councils. 

 

            Members were informed that an increase in allowances for local authority foster carers had also been agreed which would bring this more in line with the private sector.  It was noted that a ‘deep dive’ with regards to foster carers had been agreed and would be reported to a future meeting of the Local Committee.

 

(2)       Mrs C Bowditch, Member Champion for Autism informed members she continued to support autistic children and adults.  It was noted that she had recently met with ‘Rising Stars’ representatives and envisaged to continue the relationship and report back to members at a future meeting of the Local Committee.

 

70.

LOCAL COMMITTEE CHAIRS AND LEADERSHIP MEETING pdf icon PDF 75 KB

To receive the minutes of the meeting of the Local Committee Chairs and Leadership meeting held on 25 January 2018 (copy enclosed).

 

Minutes:

RESOLVED,     that the minutes of the Leadership and Local Committee Chairs meeting held on 25 January 2018 be received.

 

71.

LOCAL COMMITTEE FOR CARLISLE - FORWARD PLAN pdf icon PDF 76 KB

[Electoral Divisions: All Carlisle]

 

The Forward Plan of items for meetings of the Local Committee for Carlisle is attached for information.

 

Minutes:

The current Forward Plan of business for future meetings of the Local Committee was noted.