Agenda and minutes

County Council Local Committee for Carlisle
Monday, 23rd July, 2018 10.00 am

Venue: Conference Room A/B, Cumbria House, Botchergate, Carlisle, CA1 1RD

Contact: Lynn Harker  Email: lynn.harker@cumbria.gov.uk

Items
No. Item

Members observed a minute’s silence in respect of the late Hughie McDevitt.

 

21.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

There were no apologies for absence on this occasion.

 

22.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

            (a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

            (a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

            (b)       Either –

 

(i)                 The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)               If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

There were no disclosures of interest on this occasion.

 

23.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,    that the press and public be not excluded from the meeting for any items of business on this occasion.

 

24.

PUBLIC PARTICIPATION

There are no public questions, statements or petitions to be considered at this meeting.

 

Minutes:

There were no public questions, statements or petitions to be considered at this meeting.

 

25.

MINUTES pdf icon PDF 110 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 31 May 2018 (copy enclosed).

 

Minutes:

RESOLVED,    that the minutes of the meeting of the Local Committee held on 31 May 2018 be confirmed as circulated and thereupon signed by the Chair.

 

26.

COMMUNITY BUDGET - ACTIVITY AND FINANCE STATEMENT pdf icon PDF 113 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides an update on its agreed activity, a financial statement in support of these activities and requests decisions on a range of issues.

 

Additional documents:

Minutes:

The Committee received a report from the Executive Director – Corporate, Customer and Community Services which contained recommendations for grants and asked members to consider, note and approve recommendations in respect of:

 

·               Budget commitments

·               Grant allocations from the recommendations of its strategic grants panel

·               Other relevant matters relating to Area Planning.

 

RESOLVED,     that

 

                            (1)       the commitments made and the remaining balances within delegated budgets (as detailed in appendix 1) be noted;

 

                            (2)       the allocation of the following grants from the General Provision budget be approved:-

 

                                        (a)       £500 to Wetheral Community Association Ltd towards costs of improvements to the community hall;

 

                                        (b)       £1,000 to Carlisle One World Centre towards a series of climate change events;

 

                                        (c)       £550 to Cumbria Development Education Centre towards the start-up costs of a workshop to promote global citizenship;

 

                            (3)       the allocation of the following grants from the 0?19 Community Grants budget be approved:-

 

                                        (a)       £1,250 to Bees Youth Club, Burgh by Sands towards a summer outward bound activity;

 

                                        (b)       £300 to Churches Together Carlisle towards a summer educational concert;

 

                                        (c)       £935 to Cumbria Youth Alliance towards a Dreamscheme project;

 

                                        (d)       £1,200 to Currock Community Centre towards the costs of a summer play scheme;

 

                                        (e)       £500 to Pride in North Cumbria towards the costs of a weekend residential;

 

                                        (f)        £1,000 to Harraby Catholic Club towards the costs of a girls football team;

 

                                        (g)       £800 to Music Links towards the costs of Carlisle Jam Tent music workshop;

 

                                        (h)       £3,000 to Carlisle Gymnastics Club towards the costs of new equipment;

 

                            (4)       3 nominations of Chair and Vice?Chair of the Local Committee together with the Chair of Highways and Transport Working Group be made to the Infrastructure Planning Working Group to work with Carlisle City Council on Infrastructure Planning issues which will report through this Local Committee (referred to at paragraph 4.5 of the report);

 

                            (5)       the membership of the Children and Young People’s Working Group, which will report through this Committee (paragraph 4.5 refers) be agreed as follows:-

 

                                        Labour Members (2)         Conservative Members (2)

 

                                        Mr J Bell                                Mrs EA Mallinson

                                        Mrs C Bowditch                   Mrs V Tarbitt

 

                                        Independent/Liberal Democrat Member (1)

 

                                        To be confirmed

 

                            (6)       Mr J Mallinson be nominated as the Local Committee’s representative on the Carlisle Lake District Airport Consultative Committee (referred to at paragraph 4.4 of the report).

 

27.

2018/19 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT pdf icon PDF 95 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information, as detailed in the attached appendices.

 

Additional documents:

Minutes:

The Committee considered a report by the Executive Director – Economy and Infrastructure which presented the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information (as detailed in the appendices attached to the report).

 

Members discussed the 2018/19 Devolved Highways Capital report and concerns were raised regarding the increased costs for the works scheduled at Pennine Way and Edgehill Road, highlighting this was twice the original estimate and the effects this would have on the budget.  It was agreed that further discussions would take place with regards to an improved process for estimating schemes.

 

The local Member for Wetheral raised his concerns regarding the time lapse for the commencement of works on the B6263 and it was agreed this would be investigated.

 

The local Member for Yewdale was informed that the proposed Surface Treatment scheme at Orton Road included Inglewood Road and not Inglewood Crescent.

 

It was noted that the Caldew Cycleway, Low Cummersdale was in the Dalston and Burgh division not Wetheral.

 

RESOLVED,     that

 

                            (1)       the revenue and capital budget allocations for 2018/19 and the commitments and expenditure (referred to in appendices 1 and 2 of the report) be noted;

 

                            (2)       the programme progress information (referred to in appendices 1 and 2 of the report) be noted;

 

                            (3)       it be noted the Highways Revenue budget has been split for use against various budget headings;

 

                            (4)       the hardening of two grassed verges projects until 2019/20 be postponed due to the unexpected increase in the cost of these works so far this year;

 

                            (5)       due to an increase in the cost of ‘Hardening of Grassed Verges’ it was agreed to postpone the schemes at Hallin Crescent, Morton and Hespeck Raise, Botcherby until 2019/10.

 

28.

HIGHWAYS AND TRANSPORT WORKING GROUP pdf icon PDF 92 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides details of the meeting of the Highways and Transport Working Group held on 22 June 2018 and presents recommendations for the Local Committee to consider.  

 

Additional documents:

Minutes:

The Committee considered a report from the Executive Director – Environment and Infrastructure which gave details of the meeting of the Highways and Transport Working Group held on 22 June 2018 and presented their recommendations for approval.

 

(1)       Minutes

 

RESOLVED,     that the minutes be noted.

 

(2)       Carlisle Highways 2017/18 Budget Outturn Report

 

RESOLVED,     that the following be noted:-

 

                            (a)       the Draft Revenue and Devolved Capital budget expenditure for 2017/18 has been completed;

 

                            (b)       the 2017/18 Revenue Budget has an outturn overspend of £17,581;

 

                            (c)        the Devolved Highways Capital budget (BASIC) has an outturn underspend of £51,367;

 

                            (d)       the Devolved Highways Capital budget (ADDITIONAL) has an outturn underspend of £28,599;

 

                            (e)       the total Devolved Highways Capital budget has a combined outturn underspend of £79,966;

 

                            (f)        the 2017/18 balances have now been determined.  The under and over spends will be carried forward to the 2018/19 budgets.

 

(3)       Revised Carlisle Highways Revenue Budget 2018/19

 

RESOLVED,     that the distribution of the Revised Carlisle Highways Revenue budget for 2018/19 (as detailed in Appendix 3 of the report) be approved.

 

(4)       Revised Devolved Highways Capital Budget 2018/19

 

RESOLVED,     that the Revised Devolved Highways Capital budget for 2018/19 (as detailed in Appendix 4 of the report) be approved.

 

(5)       2018/19 Highways Budget/Programme Progress Report

 

RESOLVED,     that the following be noted:-

 

                            (a)       the revenue and capital budget allocations for 2018/19 and the commitments and expenditure (referred to in Appendix 5 of the report);

 

                            (b)       the programme progress information (shown in Appendix 5 of the report);

 

                            (c)        the Highways Revenue budget has been split for use against various budget headings (detailed in Appendix 5 of the report);

 

                            (d)       the Executive Director – Economy and Infrastructure, following consultation with the Chair and Vice?Chair and with prior approval from the Local Committee, has moved £10,000 from Highways Maintenance into Verge Maintenance for the purposes of undertaking a second application of weed spraying within the Carlisle District (detailed in Appendix 5 of the report).

 

(6)       Bush Brow, Carlisle – Proposed One-Way Order

 

RESOLVED,     that informal consultation commences into the proposal to introduce a one way traffic order on Bush Brow (as detailed in Appendix 6 of the report).

 

29.

NOMINATION OF GOVERNORS FOR NURSERY, PRIMARY AND SECONDARY SCHOOLS pdf icon PDF 37 KB

[Electoral Divisions: All Carlisle]

 

To consider a schedule by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

A schedule of recommendations for local authority governor nominations to schools in Carlisle.

 

Minutes:

The Local Committee considered a schedule of recommendations for the nomination of County Council representatives on the governing bodies of county, nursery, primary and secondary schools.

 

RESOLVED,    that, subject to their consent, the following be nominated:-

 

                           School                                               Nomination

 

                           Bishop Harvey Goodwin                Abdul Harid

 

                           Burgh by Sands Primary                David Hallett

 

30.

PARKING SERVICES UPDATE pdf icon PDF 110 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Corporate Director – Economy and Infrastructure (copy enclosed).

 

This report provides an update on the enforcement of on and selected off-street parking in the Carlisle Local Committee area together with the Parking Services Annual Report 2017/18.

 

Additional documents:

Minutes:

Members received an update from the Executive Director – Economy and Infrastructure on the enforcement of on and selected off?street parking in the Carlisle Local Committee area.  The report included the Parking Services Annual Report 2017/18.

 

The Committee were informed that a total of 11,855 Penalty Charge Notices had been issued for on-street parking contraventions in the Carlisle locality during 2017/18 and a monthly breakdown of this total was provided.  It was noted that in 2016/17 a total of 10,738 Penalty Charge Notices were issued across the same area.

 

Members noted that in 2018/19 to date a total of 1,899 Penalty Charge Notices had been issued for on-street parking contraventions in the Carlisle locality.

 

A detailed discussion took place regarding inconsiderate parking outside schools which created potential safety issues for children and other road users.

 

Members were informed that Civil Enforcement Officers had visited a number of areas across the locality to carry out enforcement and educational patrols which had been well received by schools, parents and the wider community. It was explained the Team aimed to carry our regular visits to schools across the area, both proactively and reactively, and the initiative would be repeated throughout the academic year at both the start and finish of the school day.

 

The Committee were informed that schools had recently been issued with cones to assist with parking issues and they had proved effective where they had been used.

 

During the course of discussion a number of members raised concerns regarding issues in their divisions which would be investigated further.  All members were encouraged to contact the Parking Enforcement Team with any further problems.

 

The Committee welcomed the blindfold walk which had taken place in Carlisle city centre.  Members were informed that similar events would take place with other disability groups and welcomed any relevant contact details.  During the course of discussion concerns were raised regarding obstructions caused by vehicles parked on the pavement.  It was explained that the Civil Enforcement Officers could issue a penalty charge notice if parking restrictions were in place otherwise the Police would be informed.  Members were encouraged to inform the Team of any issues which arose.

 

A discussion took place regarding the feasibility of the Parking Enforcement Team carrying out additional enforcement such as littering and dog fouling and members were informed they were district council functions.

 

The local Member for Dalston and Burgh raised a concern regarding overnight parking in a lay-by on the A66 and it was agreed further details would be provided to the Parking Enforcement Team.

 

The Committee congratulated the Parking Services Team on recently achieving the Best Practice Award.

 

RESOLVED,     that

 

                            (1)       the report be noted;

 

                            (2)       the Parking Services Annual Report 2017/18 (attached as Appendix 1 to the report) be noted;

 

                            (3)       members identify any ongoing issues with enforcement and parking management in their divisions to enable these to be considered in making improvements to the Service.

 

31.

FINANCIAL INCLUSION END OF YEAR REPORT pdf icon PDF 111 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed) (Appendix A to be tabled at the meeting).

 

This report acts as an end of year report for Carlisle Local Committee on Financial Inclusion activity within the district for end of 2017/18 financial year.

 

Additional documents:

Minutes:

The Committee received a report from the Executive Director – Corporate, Customer and Community Services which gave an end of year report for Carlisle Local Committee on Financial Inclusion activity within the district for end of 2017/18 financial year.  The report contained updates on the progress made by the Credit Union based in Carlisle, and on the delivery of the Money Advice Service contract by Carlisle Citizens’ Advice within the district.

 

Members noted the statistical ward information and suggested that, if possible, this be based on divisions in future.

 

RESOLVED,     that

 

                            (1)       the report be noted;

 

                            (2)       representatives from Citizens’ Advice Cumbria (Carlisle CAB) and Carlisle Credit Union be invited to a future meeting of the Committee in order to hear in more detail the nature and extent of the work undertaken by those bodies;

 

                            (3)       the updated reporting procedure for the Money Advice Service Contract be noted.

 

32.

MEMBER CHAMPION UPDATES

[Electoral Divisions: All Carlisle]

 

To receive the following updates:-

32a

Children in Care Council Champion pdf icon PDF 61 KB

(copy enclosed).

Additional documents:

Minutes:

Members received an update from the Children in Care Council Champion and noted that the Champions were meeting every three months with their main focus on:-

 

·                Raising issues coming out of Children in Care Council meetings and Care Leaver Forums in their area.

 

·                Working with their Local Committee to ensure the children’s agenda was tackling the key issues facing children and young people.

 

·                Promoting the Foster Carer recruitment campaign and working with colleagues and communities to boost the number of in-house Foster Carers in Cumbria.

 

·                Supporting the Corporate Parenting Board to promote corporate parenting at a local level with Local Committees and District Councils.

 

The Committee received an update on foster carer recruitment, Children in Care Council priorities and wider changes for the Local Committee to be aware of.

 

Members suggested that a foster carer be invited to the newly established Children and Young People’s Working Group.  It was also agreed the Working Group would consider the CLA and Care Leaver Strategy.

32b

Autism Champion pdf icon PDF 54 KB

(copy enclosed).

Minutes:

The Committee received an update from the Champion for Autism. 

 

Members were informed that the County Council’s Apprentice Scheme was intending to give additional support towards employment for adults with autism.

 

Members noted that the Champion was currently liaising with a County Council funded family support scheme and intended to attend meeting the Group in the near future. 

 

The Committee’s attention was drawn to the availability of an advocate for all adults with severe learning difficulties, including autism, in the event that they should need to be interviewed by the police for any reason.  It was noted this would be discussed further with the Cumbria Police and Crime Commissioner and an update would be made to members at a future meeting.

 

Members received an update on involvement with the Carlisle Mencap Parent Scheme currently in Carlisle and Ulverston with Penrith and Workington being rolled out in the Autumn. 

 

It was noted that an interest continued to be taken in Ingeus, a DWP funded organisation to support people with autism into employment. 

32c

Armed Forces Champion

Verbal update.

 

Minutes:

Members were informed an initial meeting of the Armed Forces Group had recently taken place and a structure had been implemented.  A further update would made to a future meeting of the Committee.

 

 

The Chair thanked members for their updates.

 

33.

LOCAL COMMITTEE FOR CARLISLE - FORWARD PLAN pdf icon PDF 68 KB

[Electoral Divisions: All Carlisle]

 

The Forward Plan of items for meetings of the Local Committee for Carlisle is attached for information.

 

Minutes:

The current Forward Plan of business for future meetings of the Local Committee was noted.

 

34.

DATE AND TIME OF NEXT MEETING

To note that the next meeting of Carlisle Local Committee will be held on Thursday 13 September 2018 at 10.00 am in Conference Room A/B, Cumbria House, Botchergate, Carlisle.

 

Minutes:

RESOLVED,    that the next scheduled meeting will take place on Thursday 13 September 2018 at 10.00 am at Cumbria House, Botchergate, Carlisle.