Agenda and draft minutes

County Council Local Committee for Carlisle
Tuesday, 19th March, 2019 10.00 am

Venue: Conference Room A/B, Cumbria House, Botchergate, Carlisle, CA1 1RD

Contact: Lynn Harker  Email: lynn.harker@cumbria.gov.uk

Items
No. Item

77.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

An apology for absence was received from Mr L Fisher.

 

78.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

            (a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

            (a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

            (b)       Either –

 

(i)                 The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)               If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

(1)       Mrs C Bowditch declared a non-pecuniary interest in agenda item 7 – Area Planning Report (minute no 83 refers) as she was Chair of Carlisle Mencap who worked with Rising Stars.

 

(2)       Mrs EA Mallinson declared a non-pecuniary interest in agenda item 7 – Area Planning Report (minute 83 refers) as she was an Observer on the Carlisle Key Committee.

 

79.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,    that the press and public be not excluded from the meeting for any items of business on this occasion.

 

80.

PUBLIC PARTICIPATION

(1)       There are no public questions or petitions to be considered at this meeting.

 

(2)       Ms C Robson will make a statement relating to the Review of Zone C Parking on behalf of the Historic Quarter Residents’ Groups.

 

Minutes:

(1)       There were no public questions or petitions to be considered at this meeting.

 

(2)       Ms C Robson made the following statement on behalf of the Historic Quarter Residents’ Group (HQRAG):-

 

            The consultation process drawing to its conclusion today brings to an end not just the Review of Zone C, but also the separate, and long overdue, review of the operation of the Restricted Zone.

 

            As in the past, my comments, on behalf of members of the HQRAG, relate exclusively to the Restricted Zone.  The research we have conducted in recent years does not allow us to speak with any knowledge or authority on the parking situation outside that area.

 

            When this Committee last discussed the matter, in September 2017, councillors on all sides of the political spectrum united around a carefully crafted and balanced set of proposals which had been several years in the making and took account of numerous rounds of informal consultations as well as feed-back from open public meetings.  All those who spoke at that meeting expressed the view that the package on the table provided the balance you had long been striving for, and believed that it could represent a settled consensus.

 

            The further delay in completing the final stages of the process, although for understandable reasons, is highly regrettable but that delay should not be seen as an excuse to re-open areas of contention unless new and convincing evidence has emerged, and that evidence - like the rest of the process - has been subject to public scrutiny.  Policy in any area will only stand up to such scrutiny, and to the test of time, if it is based on solid facts and sound research.

 

            A key element of the package of proposals on which at least the last four years of consultations have taken place was the introduction, for the first time, of parking restrictions on Sundays.  Primarily in recognition of the fact that the growth in Sunday trading meant that there was now no practical difference between traffic flows on Sundays and any other day of the week.  The Council pointed out that the absence of any restrictions on Sundays was resulting in a very slow turnover of spaces, increasing traffic congestion and making it difficult for anyone to park.

 

            Members of the Historic Quarter Residents’ Action Group have always been clear that any solution to the parking problems experienced in the area in which we live must meet the needs of the entire community.  We therefore fully supported the Council when it, rightly, judged that it was important not to impose restrictions that would interfere with church services, and suggested delaying the introduction of parking restrictions on Sundays to 11am.  With one hour free parking, this covered the duration of all advertised church services in the Restricted Zone.  

 

            The proposal for parking restrictions on Sundays found broad support from almost 70% of respondents in the earlier rounds of consultation, and its unexplained absence from the proposals before the Committee today is  ...  view the full minutes text for item 80.

81.

MINUTES pdf icon PDF 211 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 9 January 2019 (copy enclosed).

 

Minutes:

RESOLVED,    that the minutes of the meeting of the Local Committee held on 9 January 2019 be confirmed as circulated and thereupon signed by the Chair.

 

82.

CHILDREN AND YOUNG PEOPLE SERVICE pdf icon PDF 411 KB

[Electoral Divisions: All Carlisle]

 

To receive a presentation by the Executive Director – People (copy enclosed).

 

Minutes:

Members received a presentation on the Children and Young People Service in the Carlisle area.  The Local Committee received an oversight of the areas which the service was responsible for.

 

It was explained that the Children Looked After Strategy which set out the Council’s priorities for Children Looked After and Care Leavers was produced in consultation with children and young people and set out how the Authority would meet their corporate parenting duty.

 

Members received an update on the National Corporate Parenting Principles and the requirements of local authorities in relation to children looked after and care leavers. 

 

The Committee were notified of the open cases and trends in the Carlisle area and details of the categories in Child Protection plans.  Members asked that trend data for a longer period of time be made available in the future.

 

A discussion took place regarding foster carers and it was noted there were 178 foster care households in Cumbria with 36 of those being in the Carlisle area.  It was highlighted that 20% of Cumbria Children Looked After were from the Carlisle area with 20% of foster carers from the district.  Members were informed that from an initial enquiry the recruitment of a foster carer took between 6 and 12 months.

 

Members noted that 24 care leavers in the Carlisle area were receiving support which was a rate of 11 per 10,000 population, lower than the Cumbria rate of 18.  It was explained that 63% were in education, employment or training and 96% were living in suitable accommodation.  A request was made for data showing comparisons against national statistics to be made available in the future.

 

The Chair, on behalf of the Committee, thanked the Officer for their presentation.  It was agreed that this would be discussed further at the next meeting of the Carlisle Children and Young People’s Working Group.

 

83.

AREA PLANNING REPORT pdf icon PDF 324 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides an update on its agreed activity, a financial statement in support of these activities and requests decisions on a range of issues. 

 

Additional documents:

Minutes:

The Local Committee considered a report by the Executive Director – Corporate, Customer and Community Services which provided members with recommendations for grants and asked to consider, note and approve recommendations in respect of budget commitments, grant allocations from the recommendations of its strategic Grants Panel and other relevant matters relating to area planning.

 

Members discussed the announcement of the Future High Streets Fund which had been announced in November 2018.  The collaboration which had taken place between the City and County Council officers and members through a stakeholder workshop was welcomed and it was noted this would continue if the Expression of Interest was to be taken to the next stage.  The Committee were informed that a letter in support of the Expression of Interest in relation to the Future High Streets Fund had to be drafted and signed in advance of Friday 22 March.  It was agreed that as members had not had sight of the Expression of Interest this should be delegated to the Executive Director – Corporate, Customer and Community Services in consultation with the Chair and Vice?Chair of the Local Committee.

 

The Committee noted the changes to the Trustee Terms of Office for the Henry Lonsdale Charitable Trust and the need to appoint four trustees to the Trust in line with the changes.

 

A request was made for further information regarding the grant request from Carlisle Key towards the development and renovation of accommodation for young people who were homeless.  Members were informed that a detailed application had been received and considered by the Grants Panel and confirmed that the amount requested was for a contribution towards renovation works on 5 and 7 Compton Street.  It was explained that Carlisle Key had purchased number 5 for £115,000 by putting a deposit of £52,000 with the remainder being mortgaged and would rent number 7.  Members noted that although the two estimates submitted for the renovation works varied in price the higher quote of £92,438, supplied by a building surveyor, was the preferred more realistic option.

 

Members were informed that a late funding bid had been received from Cumbria CVS in relation to Carlisle and Eden Armed Forces Support Co-ordination Project with recruitment anticipated to progress in April 2019.  It was explained the total cost of the project was £35,000 and a contribution of £2,500 was being sought (referred to in appendix 5 of the report).

 

During the course of discussion members raised their concerns about recent changes to the Constitution, agreed by full County Council, regarding the approval of grants from the General Provisions budget.  It was explained that the approval of grants below £5,000 were no longer agreed by Local Committee but were now determined by the Area Manager following consultation with elected members at a Grants Panel meeting.  It was agreed that the Leader would raise the concerns of members at the next meeting of the Local Committee Chairs and Leadership and report back.

 

RESOLVED,     that

 

                            (1)       the commitments made and  ...  view the full minutes text for item 83.

84.

CARLISLE LOCAL COMMITTEE BUSINESS PLANNING 2019-20 pdf icon PDF 224 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report outlines proposals to manage the communities budget and allocate funding to broad headings.

 

Additional documents:

Minutes:

The Committee considered a report from the Executive Director – Corporate, Customer and Community Services which outlined proposals to manage the Community budget and allocate funding to broad headings supporting: Initiatives for 0-19 age groups, Carlisle Area Planning Fund, School Crossing Patrols, Money/Debt Advice Services and the Community Development Team.

 

RESOLVED,   that

 

                          (1)          the following be noted:-

 

                                        (a)       the full allocation for community activity is £426,895;

 

                                        (b)       £129,772, the full Neighbourhood Support budget, is allocated to the funding of the Community Development Team for 2018/19 and cannot be vired;

 

                                        (c)       £53,890, the full Money Advice – CAB budget, is allocated to Carlisle and Eden Citizen’s Advice Bureau for the provision of a money advice service for Carlisle, as determined within a grant agreement to be signed by both parties and cannot be vired;

 

                                        (d)       £20,377 is allocated to School Crossing Patrols (the SLA for this service attached as appendix A to the report);

 

                          (2)          £85,000 from the Local Committee’s discretionary fund is allocated to a 0-19 years grant fund;

 

                          (3)          £65,656 is allocated to the Carlisle Area Planning Fund, with projects and applications against this being considered by the Grants Panel taking into consideration the focus and objectives of the Carlisle Area Plan as it develops over 2019/20;

 

                          (4)          £72,200 from the Local Committee’s discretionary fund is allocated to Community Grants with the apportionment between the 18 Electoral Divisions based on 2017/18 population based criteria;

 

                          (5)          these allocations be reviewed during the year to ensure the best use of the Communities budget in line with the Carlisle Area Plan as it develops over 2019/20.

 

85.

2018/19 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT pdf icon PDF 202 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information, as detailed in the attached appendices.

 

Additional documents:

Minutes:

Members considered a report by the Acting Executive Director – Economy and Infrastructure which presented the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information (detailed in the appendices attached to the report).

 

RESOLVED,   that

 

                          (1)       the Devolved Revenue and Capital budget allocations for 2018/19 and the commitments and expenditure recorded (referred to in appendices 1, 2, 3, 4 and 5 of the report) be agreed and kept under review;

 

                          (2)       the following be noted:-

 

                                      (a)       the programme progress information (as detailed in the appendices);

 

                                      (b)       the Highways Revenue budget has split use against the various budget headings;

 

                                      (c)       the additional Local Transport Capital budget allocations for 2018/19, the commitments, expenditure and the programme progress information (as detailed in the appendices to the report).

 

86.

HIGHWAYS AND TRANSPORT WORKING GROUP pdf icon PDF 204 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides details of the meeting of the Highways and Transport Working Group held on 13 February 2019 and presents recommendations for the Local Committee to consider.  

 

Additional documents:

Minutes:

The Committee considered a report by the Acting Executive Director – Economy and Infrastructure which gave details of the meeting of the Highways and Transport Working Group held on 13 February 2019 and presented recommendations to the Local Committee for approval.

 

(1)       Minutes

 

RESOLVED,     that the minutes be noted.

 

(2)       2018/19 Highways Budget/Programme Progress Report

 

RESOLVED,     that

 

                            (a)       the following be noted:-

 

                                        (i)        the revenue and capital budget allocations for 2018/19 and the commitments and expenditure recorded (as detailed in appendices 1, 2, and 3 of the report, which are attached to this report as appendix 2);

 

                                        (ii)       the programme progress information (referred to in appendices 1, 2 and 5 of the report, which is attached to this report as appendix 2);

 

                                        (iii)      the Highways Revenue budget has been split for use against various budget headings;

 

                                        (iv)      the additional local transport capital budget allocations for 2018/19, the commitments, expenditure and the programme progress information (recorded in appendices 4 and 5 of the report, which are attached to this report as appendix 2);

 

                            (b)       the A6 Botchergate-English Street to Crescent scheme be deferred until the next financial year and the budget allocation be used to complete the A6 Carleton House to Springfield Farm scheme.

 

(3)       Draft Carlisle Highways Revenue Budget 2019/20

 

RESOLVED,     that the draft 2019/20 devolved highways revenue maintenance budget allocations for 2018/19 (as detailed in Appendix 1 of the report which is attached to this report as appendix 3) be agreed and kept under review.

 

(4)       Draft Devolved Highways Capital Programme 2019/20

 

RESOLVED,     that

 

                            (a)       the Highways Draft Capital budget allocations for 2019/20, (as detailed in Appendix 1of the report, which is attached to this report as appendix 4), subject to confirmation of the budget allocation by Council, be agreed and kept under review;

 

                            (b)       the proposed schemes being delivered under the proposed budget allocations (as detailed in Appendix 2 of the report, which is attached to this report as appendix 4), subject to confirmation of the budget allocation by Council be noted.

 

(5)       Historic Core and Zone C Parking Review and New Zone HC – Result of Statutory Consultation

 

A discussion took place regarding the proposed parking places on a Sunday on all streets in Zone HC.  After taking into account the Statement made under agenda item no 4(2) – Public Participation (minute 80 refers) and the views of members it was unanimously agreed to amend the recommendation to start at 11.30 am on a Sunday on all streets in Zone HC (as detailed in (b) below).

 

The Committee thanked Ms Robson for the work she had undertaken over a number of years to achieve a settled consensus.  Members asked that their thanks be passed on to everyone involved.

 

RESOLVED,     that the County of Cumbria (Various Roads, Carlisle Urban And Rural Area) (Consolidation And Minor Amendment Of Traffic Regulations) (Order 2001) (Historic Core And Zone C Review And New Zone HC) Variation Order 20>< (“the TRO”) be brought into operation  ...  view the full minutes text for item 86.

87.

CHILDREN AND YOUNG PEOPLE'S WORKING GROUP pdf icon PDF 279 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report updates Carlisle Local Committee on the development of the new Children & Young People’s Working Group.

 

Additional documents:

Minutes:

Members received a report from the Executive Director – Corporate, Customer and Community Services which gave an update on the development of the new Children & Young People’s Working Group.

 

A discussion took place regarding the health profile information from the Integrated Care Communities which highlighted that children in Carlisle had “excess weight above national average”.  Members noted this was supported by information in the Dashboard which stated that “Levels of childhood obesity in Carlisle were higher than the national average”.  During the course of discussion a concern was raised regarding discrepancies in the information and it was agreed this would be investigated and revised data would be circulated to members as appropriate.

 

The Committee discussed the priority themes for Area Planning which were outlined in the report.  Members asked that consideration of the suggested themes and areas for prioritization be taken into account as part of the area planning process when allocating funding in the future.  Members agreed that a thematic and robust approach needed to be taken when prioritising grant applications.

 

During the course of discussion attention was drawn to the proportion of 16?17 year olds Not in Employment, Education and Training (NEET), noting this was higher than the county average and target and that participation rates in education training and employment of 16?17 year olds were also below the county average and target.  Members were informed that work was being undertaken by Carlisle College to try address the problems. 

 

The Committee welcomed the work of the Children and Young People’s Working Group but felt it should be ensured that work was not being duplicated in other areas such as the six countywide Health and Wellbeing Forums.

 

RESOLVED,     that

 

                            (1)       the report and minutes of the meetings (referred to at appendices E and F of the report) be noted;

 

                            (2)       £50,000 be ring?fenced and allocated to schemes which include the following priorities:-

 

                                        (a)     tackling childhood obesity by improving diet and promoting healthy weight initiatives;

 

                                        (b)     raising positive mental health by improving mental wellbeing of children;

 

                            (3)       the remaining £13,000 of the 0-19 be allocated in accordance with the existing criteria.

 

88.

CARLISLE INFRASTRUCTURE DEVELOPMENT WORKING GROUP pdf icon PDF 206 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report gives an update from the Infrastructure Working Group meeting held on 8 February 2019.

 

Minutes:

Members received the minutes of the Carlisle Infrastructure Development Working Group held on 8 February 2019.

 

Members discussed the Cycle Network and the need for the City Council to involve County Council representatives was emphasised when considering the development of a Cycle Strategy for Carlisle.

 

The local Member for Wetheral suggested that a route for the east of the City should be considered. 

 

The local Member for Yewdale asked if a link on the cycle route between Wigton Road and the CNDR could be considered as part of the Cycle Network Review.

 

During the course of discussion the Leader confirmed that he had not yet been approached with regards to the Dias building.

 

RESOLVED,     that the notes be received.

 

89.

CARLISLE COMMUNITY DEVELOPMENT TEAM REPORT pdf icon PDF 536 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report gives an overview of the work of the Carlisle Community Development Team for the financial year 2018/19. 

 

Minutes:

The Committee considered a report by the Executive Director – Corporate, Customer and Community Services which gives an overview of the work of the Carlisle Community Development Team for the financial year 2018/19.  It provided an overview of community grant activity over the last financial year and a summary of general community development and engagement activity undertaken by the Team since the last report to committee. 

 

RESOLVED,     that the report be noted.

 

90.

UNIVERSAL YOUTH PROVISION pdf icon PDF 284 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides Local Committee with an update on how funding allocated to universal youth provision is being spent, and makes recommendations for future funding.

 

Additional documents:

Minutes:

Members considered a report by the Executive Director – Corporate, Customer and Community Services which provided an update on how funding allocated to universal youth provision was being spent and made recommendations for future funding.

 

The local Member for Longtown emphasised her disappointment at the lack of funding for Longtown Community Centre and asked that consideration be given to it being reinstated in the future. 

 

RESOLVED,     that

 

                            (1)       the report be noted;

 

                            (2)       the combined 0?19 grants budget fund the delivery of Universal Provision for the 2019-20 financial year as follows:-

 

                                        (i)      £3,000 to Yewdale Community Centre

                                        (ii)     £3,000 to Denton Holme Community Centre

                                        (iii)    £5,000 to Belah Community Centre

                                        (iv)    £5,000 to Community Reach (Belle Vue)

                                        (v)     £6,000 to Carlisle Youth Work Partnership.

 

91.

MEMBER CHAMPION UPDATES

To receive verbal updates from Carlisle Member Champions as follows:-

 

(a)       Armed Forces

(b)       Children in Care Council

(c)       Autism

 

Minutes:

(1)       Armed Forces

 

The Local Committee received a verbal update from Mrs V Tarbitt, Armed Forces Champion.  Members received a positive update on the Saturday morning Veterans Breakfast Club and a ‘Men in Vans’ Scheme which had been established through the British Legion and involved visits to the homes of vulnerable people to ensure they were safe and contained in their accommodation.

 

(2)       Children in Care Council

 

Members received an update from Mrs E Mallinson, Children in Care Council Champion.  The Committee were informed that there was now a new higher education principle for universities to become more involved with children in care.  It was explained that foster carers were also being encouraged to ensure that accommodation was available for a young person to return to during university holidays. 

 

The Committee noted that the inclusion of children looked after at summer events was being investigated.

 

(3)       Autism

 

The Committee received an update from Mrs C Bowditch, Autism Champion.  Members were informed that discussions had taken place with library staff regarding their autism friendly initiative.  Members were informed that a sensory room was in the process of being development together with a bookable drop?in space in the city centre.  It was explained this was an ongoing programme which had the full support of the Champion.

 

Members noted that discussions were being organised with the staff of The Lanes Shopping Centre in Carlisle with regards to making it an autism friendly space.  The Inclusion Group at the Youth Zone were interested in being involved and this would be pursued.

 

The Committee were informed that Autism Week would being on 1 April and as part of this there would be displays at Cumbria House to give a better understanding of autism.  It was explained that the Word for Word Theatre and Minerva Cumbria would also be involved in the celebrations.

 

92.

LOCAL COMMITTEE FOR CARLISLE - FORWARD PLAN pdf icon PDF 193 KB

[Electoral Divisions: All Carlisle]

 

The Forward Plan of items for meetings of the Local Committee for Carlisle is attached for information.

 

Minutes:

The current Forward Plan of business for future meetings of the Local Committee was noted.

 

The local Member for Botcherby suggested that the Cumbria Police and Crime Commissioner and a senior officer of Cumbria Police Authority be invited to all future Local Committee meetings.  The Committee felt that this was not appropriate and agreed that the Divisional Commander be invited to the next meeting.

 

93.

DATE AND TIME OF NEXT MEETING

To note that the next meeting of Carlisle Local Committee will be held on Thursday 9 May 2019 at 10.00 am in Conference Room A/B, Cumbria House, Botchergate, Carlisle.

 

Minutes:

RESOLVED,    that the next scheduled meeting will take place on Thursday 9 May 2019 at 10.00 am at Cumbria House, Botchergate, Carlisle.