Agenda and minutes

County Council Local Committee for Carlisle
Thursday, 13th September, 2018 10.00 am

Venue: Conference Room A/B, Cumbria House, Botchergate, Carlisle, CA1 1RD

Contact: Lynn Harker  Email: lynn.harker@cumbria.gov.uk

Items
No. Item

The Chair, on behalf of the Committee, welcomed Karen Lockney, the recently Elected Member for the Denton Holme Division, to her first meeting of the Local Committee.

 

35.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Mrs EA Mallinson, Mr J Mallinson and Mr R Watson.

 

36.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

            (a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

            (a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

            (b)       Either –

 

(i)                 The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)               If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

Mr J Bell, Mrs C Bowditch, Ms D Earl and Mr A McGuckin declared non?pecuniary interests in agenda item 6 –Citizens Advice Bureau and Credit Union Update (minute 40 refers) as they were members of the Credit Union.

 

37.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,    that the press and public be not excluded from the meeting for any items of business on this occasion.

 

38.

PUBLIC PARTICIPATION

There are no public questions, statements or petitions to be considered at this meeting.

 

Minutes:

There were no public questions, statements or petitions to be considered at this meeting.

 

39.

MINUTES pdf icon PDF 88 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 23 July 2018 (copy enclosed).

 

Minutes:

RESOLVED,    that the minutes of the meeting of the Local Committee held on 23 July 2018 be confirmed as circulated and thereupon signed by the Chair.

 

40.

CITIZENS ADVICE BUREAU AND CREDIT UNION UPDATE pdf icon PDF 101 KB

[Electoral Divisions: All Carlisle]

 

To receive a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides an overview and update of the work delivered by Carlisle Citizens Advice Bureau (CAB) and Carlisle Credit Union.

 

Additional documents:

Minutes:

(Diane Jones, Nikki Scott (Citizens’ Advice Bureau representatives), Jane Jewitt and Amanda Johnston (Credit Union representatives) attended for this item of business).

 

The Committee received an overview and update of the work delivered by Carlisle and Eden Citizens Advice Bureau (CAB) and Carlisle Credit Union.

 

Members were informed that Carlisle Credit Union was a not for profit financial institution dedicated to serving the needs of its members with the aim to provide a range of savings and loans, products and services which were straightforward to understand, fair to all and met the needs of the customers.  It was noted that this was initially developed as a response to support people who were in severe financial difficulty through high interest debt or who were unable to secure affordable finance.

 

Carlisle Credit Union welcomed the direct support from Carlisle Local Committee in the past with funding towards securing its own premises.  Members were informed that with the mortgage now fully paid off this had enabled the organisation to reduce its operational outgoings and pass on more of the profit to its members in the form of a dividend.  It was noted the organisation employed four staff, was self-sustainable with good reserves and continued to provide new and different schemes to benefit its members, including small and larger loans at a low rate to provide options for people.

 

The Committee noted that Carlisle and Eden Citizens Advice Bureau was an independent, not-for-profit charity, supported by a range of different organisations, volunteers and salaried staff.  It was explained the charity provided free, confidential, impartial and independent advice and information for people in Carlisle and Eden on their rights and responsibilities.  The aim of the organisation was to provide the advice people needed for the problems they faced and improve policies and practices that affected lives of individuals. 

 

Members were informed that in 2017-2018 the service helped nearly 4,000 clients with over 15,000 issues which highlighted the need for the service.

 

A discussion took place regarding pay day lenders and members were informed that this was being investigated as there was evidence that this was on the increase.

 

The Committee welcomed the report, highlighting the challenges which they faced, and congratulated both organisations on the work they undertook to overcome them.  It was agreed that future reports would include data which was specific to the Carlisle area and comparative figures from previous years.

 

41.

COMMUNITY BUDGET AND FINANCE STATEMENT pdf icon PDF 120 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides an update on its agreed activity, a financial statement in support of these activities and requests decisions on a range of issues.

 

Additional documents:

Minutes:

Members considered a report by the Executive Director – Corporate, Customer and Community Services which provided recommendations for grants and asked the Local Committee to consider, note and approve recommendations in respect of:

 

·               budget commitments;

·               grant allocations from the recommendations of its Strategic Grants Panel;

·               other relevant matters relating to Area Planning.

 

During the course of discussion the local Member for Botcherby raised a concern regarding an unsuccessful grant application from the General Provision budget.  In response it was explained that the Carlisle Diocese application for the Men in Sheds project met the grants criteria as the project had wider non-religious community benefit.  Members were informed that the grant request to Botcherby Community Grants did not meet the grants criteria as the project did have religious community benefit.

 

A discussion took place regarding the proposed grant of £3,000 to Friends of Chances Park towards the development of a labyrinth.  It was felt by a number of members that the amount was excessive and on being put to the vote it was agreed to allocate an amount of £1,000.

 

The Committee welcomed the grant application from Cumbria Wheelchair Sports Club towards the costs of transport.  During the course of discussion it was suggested that the County Council be approached with a view to using their pool cars for transport and it was agreed this would be investigated further.  Whilst members supported the Group it was felt that more sustainable funding was key to their future success.

 

A discussion took place regarding the De-Clutter Task and Finish Group and members raised their concerns at the lack of meetings.  The Highways Network Manager agreed to investigate this matter and report back to the Carlisle Highways and Transport Working Group.

 

RESOLVED,     that

 

                            (1)       the commitments made and the remaining balances within delegated budgets (as detailed in Appendix 1 of the report) be noted;

 

                            (2)       the allocation of the following grants from the General Provision budget be approved:-

 

                                        (a)     £2,000 to Carlisle Diocesan Board of Finance Ltd (OpShops) towards costs of a “Men in Sheds” project;

 

                                        (b)     £1,500 to Stanwix Ladies Football Team towards costs of a Women’s football team;

 

                                        (c)     £1,000 to Friends of Chances Park towards the development of a labyrinth;

 

                                        (d)     £1,300 to Carlisle City Centre Business Group towards the costs of a city centre event Called “Carlisle Remembers 1918”;

 

                            (3)       the allocation of the following grants from the 0-19 Community Grants budget be approved:-

 

                                        (a)     £2,400, subject to successful match?funding being received, to Longtown Youth Club towards costs of developing an U10s club and Intergenerational project;

 

                                        (b)     £1,000 toCumbria Wheelchair Sports Club towards costs of transport;

 

                            (4)       a grant of £1,987 from the Local Committee’s Waste Prevent Grants budget to OpShop Carlisle towards the costs of setting up a Repair Café aimed at reducing waste be approved;

 

                            (5)       the amended maximum allocation of £4,000 from 2017/18 funds in respect of the Tour of Britain event on 9 September and the Armistice Centenary commemorations in November 2018  ...  view the full minutes text for item 41.

42.

2018/19 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT pdf icon PDF 109 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information, as detailed in the attached appendices.

 

Additional documents:

Minutes:

The Committee considered a report by the Executive Director – Economy and Infrastructure presented the Highways Revenue, Devolved Capital and Non-Devolved Capital Budget finance reports, combined with the highways programme progress information.

 

The local Member for Brampton drew attention to a complaint he had received from a constituent regarding the informal consultation relating to a proposal to change a road in the Stanwix area to a one?way system.  It was agreed that this matter would be discussed further at a future meeting of the Carlisle Highways and Transport Working Group. 

 

A discussion took place regarding the wording used in consultation correspondence and members were informed this was being reviewed by the Authority’s Legal Team.

 

The local Member for Yewdale requested clarification as to whether the proposed scheme at Orton Road was ‘to Inglewood Crescent’.  It was agreed that a firm description would be made available direct.  The local Member requested that if the proposed scheme did stop at the Orton Road junction that a further scheme for the remaining stretch of highway be considered when funding became available from the Section 106 Agreement.

 

The local Member for Wetheral raised his concerns again regarding the time lapse for the commencement of works on the B6263.  The Highways Network Manager confirmed that there had been an exchange of correspondence between the Authority and the Chief Executive of United Utilities.  It was agreed the local Member would be updated in due course. 

 

The local Member for Dalston and Burgh congratulated the work which had been undertaken on the Caldew Cycleway.  A request was then made for further information on the B6263 closure at Gaitsgill and the potential resurfacing of a stretch of highway on the B5299 through Dalston.  The Highways Network Manager explained that the issues at Gaitsgill were due to a dispute between the landowner and tenant.  A legal resolution to the matter was awaited.  With regards to the B5299 members were informed that a developer had been approached with regards to providing funds for the scheme.

 

RESOLVED,     that

 

                            (1)       the following be noted:-

 

                                        (a)       the revenue and capital budget allocations for 2018/19 and the commitments and expenditure (referred to in appendices 1, 2 and 3 of the report;

 

                                        (b)       the programme progress information (referred to in appendices 1, 2 and 3 of the report);

 

                                        (c)       the Highways Revenue budget has been split for use against various budget headings;

 

                            (2)       the Surface Dressing Programme be reduced by £10,343 to offset the 2017/18 Devolved Highways Capital (additional) overspend (due to the good weather this summer it was anticipated the Surface Dressing Programme will be able to deliver the planned work);

 

                            (3)       the Hardening of Grassed Verge project on Brantwood Avenue, Carlisle be postponed;

 

                            (4)       the Hardening of Grassed Verge project on Hallin Crescent, Carlisle be agreed (it was noted the work had recently been postponed until 2018/19).

 

43.

A595 PETER LANE TO THURSBY ROUNDABOUT - EXISTING NATIONAL SPEED LIMIT: PROPOSAL TO REDUCE TO 50 MPH SPEED LIMIT pdf icon PDF 115 KB

[Electoral Division: Dalston & Burgh and Thursby]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report advises of the outcome of the informal consultation that was carried out in relation to the proposal to reduce the speed limit at the above location.

 

Additional documents:

Minutes:

Members agreed to defer this item of business to enable a report to be considered at a future meeting of the Carlisle Highways and Transportation Working Group, which was in accordance with the agreed procedure.

 

44.

NOMINATION OF GOVERNORS FOR NURSERY, PRIMARY AND SECONDARY SCHOOLS pdf icon PDF 35 KB

[Electoral Divisions: All Carlisle]

 

To consider a schedule by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

A schedule of recommendations for local authority governor nominations to schools in Carlisle.

 

Minutes:

The Local Committee considered a schedule of recommendations for the nomination of County Council representatives on the governing bodies of county, nursery, primary and secondary schools.

 

Following discussion of the school vacancies the local Member for Brampton informed members that Brampton Primary School already had a school governor in place.  It was agreed that the Area Manager would investigate this matter further and report back to a future meeting.

 

RESOLVED,    that, subject to their consent, the following be nominated:-

 

                           School                                               Nomination

 

                           Newlaithes Junior School              Fay Kabbara

 

45.

MEMBER CHAMPION UPDATES

To receive verbal updates from Carlisle Member Champions.

 

Minutes:

(1)       Children in Care Council Champion

 

The Committee was informed that the Champion had attended a Champion for Children Leaving Care meeting with officers and a training session had taken place with the care leavers in that group on various aspects that were pertinent to them.  It was explained that a consultation process would take place as to the way forward.

 

(2)       Autism Champion

 

Members received a verbal update from the Autism Champion who explained that a successful meeting had taken place with all Autism Champions throughout the county. 

 

The Committee was then informed that the Cumbria Police and Crime Commissioner had been contacted with regards to the availability of advocates for people with learning difficulties and autism.  It was explained that at present there were advocates available when facing possible criminal charges but not when being interviewed and this would be further investigated.  The lack of support for victims was highlighted and the Autism Champion confirmed this was an area which she intended to pursue further.

 

(3)       Armed Forces Champion

 

Members were informed that progress was slow in the structure set in conjunction with the Armed Forces Covenant Partnership but was pleased to report that the first joint meeting of the Partnership with all Armed Forces Champions throughout the county together with the Authority’s Portfolio Holder had taken place.  It was felt that the implementation of a protocol had given a structure to the Armed Forces Champion role.

 

The Committee noted that discussions had taken place regarding the possibility of the Armed Forces Champions laying wreaths at the Remembrance Sunday service.  Members were informed of the specific protocol around this matter but it was agreed that officers would investigate the possibility of one Armed Forces Champion from the county laying a wreath on their behalf.

 

An update was given on the Merchant Navy Day on 3 September when the Merchant Navy flag was raised on county buildings to commemorate the occasion.

 

46.

LOCAL COMMITTEE FOR CARLISLE - FORWARD PLAN pdf icon PDF 64 KB

[Electoral Divisions: All Carlisle]

 

The Forward Plan of items for meetings of the Local Committee for Carlisle is attached for information.

 

Minutes:

The current Forward Plan of business for future meetings of the Local Committee was noted.

 

47.

DATE AND TIME OF NEXT MEETING

To note that the next meeting of Carlisle Local Committee will be held on Tuesday 13 November 2018 at 10.00 am in Conference Room A/B, Cumbria House, Botchergate, Carlisle.

 

Minutes:

RESOLVED,    that the next scheduled meeting will take place on Tuesday 13 November 2018 at 10.00 am at Cumbria House, Botchergate, Carlisle.