Agenda and minutes

County Council Local Committee for Copeland
Tuesday, 21st May, 2019 11.15 am

Venue: Millom Network Centre, Salthouse Road, Millom

Contact: Lorraine Davis  Email: lorraine.davis@cumbria.gov.uk

Items
No. Item

1.

ELECTION OF CHAIR

To elect a Chair of the Local Committee for the ensuing year.

 

Minutes:

RESOLVED,     that Mr K Hitchen be appointed Chair of the Local Committee for the ensuing year.

 

2.

ELECTION OF VICE-CHAIR

To elect a Vice-Chair of the Local Committee for the ensuing year.

 

Minutes:

RESOLVED,     that Mr D Wilson be appointed Vice Chair of the Local Committee for the ensuing year.

 

In the absence of the Chair, Mr Wilson took the Chair.

 

3.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Mr M Barbour, Mr K Hitchen, Mr A Lamb, Mr A Pratt, Mr M Starkie and Mr A Wonnacott.

 

 

4.

DECLARATIONS OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises:-

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

(b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).   

 

Minutes:

Mr G Roberts declared a non pecuniary interest under the members code of conduct in Agenda Item No 10 – Copeland Highways Working Group – 12 April 2019 as he is a member of Whitehaven Town Council.

 

Mrs E Williamson declared a pecuniary interest under the members code of conduct in Agenda Item No 11 – Copeland Area Planning Report as she is employed by the Well Whitehaven Project. 

 

5.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,     that the press and public be not excluded from the meeting during consideration of any item of business on the agenda.

 

6.

PUBLIC PARTICIPATION

There are no public questions, statements or petitions to be considered at this meeting at the time of despatch of the agenda.

 

Minutes:

There were no questions, petitions or statements to be considered at the meeting.

 

7.

MINUTES OF PREVIOUS MEETING pdf icon PDF 240 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 5 March 2019 (copy enclosed).

 

Minutes:

RESOLVED,     that the minutes of the meeting of the Local Committee held on 5 March 2019 be agreed with the following amendments:-

 

On Minute 85 – Public Participation correct the spelling of Mr Crewdson’s name in paragraphs 2 and 10.  In paragraph 3 delete the words “and Duddon Bridge”.

 

 

8.

PRESENTATION - PUBLIC HEALTH pdf icon PDF 3 MB

To receive a presentation from the Public Health Manager – Copeland

 

Minutes:

Members received a presentation on Public Health in Copeland 2019 from the Public Health Manager. The presentation covered the following:-

 

·         Where we were

·         Where we are now

·         Projects delivered included:-

 

Ø  Whitehaven Park Run

Ø  Well Whitehaven PA

Ø  Autism Friendly Libraries

Ø  Health MOTs

Ø  Sloppy Slippers

Ø  Match the Miles

Ø  Ennerdale Show

Ø  Tour of Britain

Ø  Sellafield Mental Health Conference

Ø  Mid Copeland Dementia Friendly Community

Ø  Gosforth Tea and Chat

Ø  Seascale Flu Clinic

Ø  Millom BeSpoke Biking

Ø  Chair Aerobics

Ø  Spark Start 100 Mile Challenge

Ø  Exploring Social Prescribing

Ø  Library Health Events

Ø  Teeth Cleaning Packs

Ø  FareShare in Copeland

Ø  Red Box Project

Ø  Phunky Foods

Ø  Tiny Tablet

 

Training delivered included:-

 

Ø  Walk Leader Training

Ø  Intro into Autism Training

Ø  AliveCor Training

Ø  Suicide Alertness Training

 

·         Health and Wellbeing Grant Funding

·         How do we feel now

·         What have we learnt

·         What happens next

 

Members commented that they wondered why, with such high levels of deprivation in Copeland, Cumbria was still receiving less funding for public health than the rest of the country.  They congratulated the Public Health Team on all the projects they had managed to achieve with such low levels for funding.

 

The Local Member for Bransty had met recently with the practice manager for one of the surgeries in his division and the issue of online booking systems was discussed.  The local member had concerns about those members of the public that were not computer literate, especially the older generations, who would be unable to book appointments via online booking systems. 

 

The Public Health Manager responded to say that in Copeland the Public Health Team worked closely in localities and she acknowledged there would be a need to create a mixed model of booking systems to ensure communities were inclusive for those wishing to access services.

 

Members commented that the NHS should look at the models used by the County Council when considering moving to online services, as the council used a number of different models for online access to ensure services were inclusive to all.

 

One of the members asked if there was any education/training provided to young people in Copeland about drugs/drug taking, which was on the increase amongst young people in Copeland.

 

The Public Health Manager said education/training for young people was carried out in Copeland by CADAS, however, she would take this to the Children & Young People’s Partnership for further consideration. 

 

One of the members asked whether there were any standards which had to be met for social prescribing.  The Public Health Manger responded to say these were still in development.

 

Members had concerns about tooth decay amongst young people in Copeland and suicide rates, which were the highest in Cumbria.

 

The Area Manager AGREED to provide members with a copy of a presentation on Suicide Awareness.  It was also suggested that it would be advantageous for all members to attend this training.

 

One of the members asked if discussions could be  ...  view the full minutes text for item 8.

9.

2019/20 LOCAL COMMITTEE DEVOLVED BUDGET - HIGHWAYS pdf icon PDF 239 KB

[Electoral Divisions: All]

 

To consider a report from the Acting Executive Director - Economy and Infrastructure (copy enclosed)

 

This report presents the Highways Devolved Budget Finance figures combined with an update on the Highways Programme. Detail of which is contained within the attached appendices.

 

Additional documents:

Minutes:

The Local Committee considered a report from the Acting Executive Director – Economy and Infrastructure which presented the Highways Devolved Budget 2019/20 combined with an update on the Highways Programme.

 

The Highway Network Manager agreed to circulate the Copeland Highways Year Book 2018/19 to all members in the near future.

 

The Highway Network Manager then took members through the report and asked them to note the rescheduling of budgets to deal with the overspend of nearly £28,000 from 2018/19.

 

The Highway Network Manager reiterated on the changes to the way in which highways inspections would be carried out in future.  He would share further details with members once known. 

 

One of the members asked whether the work of the new highways inspection regime would be linked in to HIMS.  If so, he hoped this would not cause unforeseen delays to works being reported via HIMS being carried out.  All members commented that they would wish to see joint working between the new regime for highways inspections and the current response teams.

 

Members wondered why the plans had changed for the inspection regimes carried out within the council.  The Highway Network Manager responded to say that this mirrored national practice, where there were dedicated inspectors, with a separate team carrying out repairs.

 

Members noted that the scheme highlighted in Appendix 2 of the report for Birks Road, Cleator Moor had been postponed until 2020. 

 

The Chair asked the Highways Network Manager for advice on how to progress an issue he had raised through HIMS in relation to a mini substation on the side of a road in his area, which was badly corroded and was likely to be dangerous.  The response he had received through HIMS was that this was not the County Council’s responsibility.  Although the member accepted this was the case he was concerned about the health and safety aspect of the box being  open and corroded along the highway, and the danger this may present to members of the public.  The Highways Network Manager AGREED to investigate this.

 

RESOLVED,     that members

 

          (1) agree the devolved revenue and capital budget allocations for 2019/20 and the commitments and expenditure recorded in Appendices 1 and 2, and agree to keep theses under review;

 

          (2)     note that the Highways Revenue budget was currently forecasting a balanced budget;

 

          (3)     note that the Devolved Highways Capital Budget was currently forecasting a balanced budget.

 

10.

COPELAND HIGHWAYS WORKING GROUP - 12 APRIL 2019 pdf icon PDF 74 KB

[Electoral Divisions: All]

 

To consider a report from the Acting Executive Director - Economy and Infrastructure (copy enclosed)

 

This report gives details of the outcome of the meeting of the Copeland Highways Working Group (HWG) held on the 12 April 2019.

 

Additional documents:

Minutes:

Members considered a report from the Acting Executive Director – Economy and Infrastructure, which gave details of the meeting of the Copeland Highways Working Group held on 12 April 2019.

 

The Local Member for Bransty asked about the plans for traffic control during the implementation of the North Shore Road Improvement Scheme.  He had concerns that this would result in heavy loads of vehicles queuing along Bransty Road.

 

The Highway Network Manager said that once a contractor had been appointed, it was the intention, through the Project Lead, to discuss and develop traffic management arrangements to support the project.

 

Members suggested in may be advantageous to hold joint discussions with colleagues in the Borough Councillors to discuss planning matters given the absence of a Local Plan for the borough.  The Area Manger AGREED to arrange this.

 

In relation to the England’s Coastal Path Project members would be interested in hearing about their plans to make improvements to the network.  The Highway Network Manager reported that a representative from Natural England would attend the Copeland Local Committee meeting in September to give members a presentation and provide an update on the coastal path..

 

RESOLVED,     that the minutes of the Copeland Highways Working Group held on 12 April 2019 be noted.

 

11.

COPELAND AREA PLANNING REPORT pdf icon PDF 319 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed)

 

This report brings together information from across the Community Team and provides Copeland Local Committee with an update on work and activity undertaken to promote and progress Area Planning since the last meeting of Committee.   It is also to advise Local Committee of their agreed annual budget.

 

Additional documents:

Minutes:

Members considered a report from the Executive Director – Corporate, Customer and Community Services which brought together information from across the Community Team and provided an update for members on work and activity undertaken to promote and progress area planning since the last meeting of the Committee.  Members were also advised of their agreed annual budget.

 

The Area Manager informed members that joint working continued between the County and Borough Council on opportunities to support local communities to develop projects in their areas.  Officers continued to attend parish partnerships and a range of briefings and events had been held. 

 

The Area Manager then updated on the Whitehaven Community Hub Project, which would create a key customer hub and bring together all community services for the council ensuring easy access to Library, Archive and Registrars services.  It would also include dedicated training space for Community learning and meeting space for community groups who wanted to use the facilities.

 

As part of the consultation and engagement process the project plans were available, alongside a video flythrough of the proposal, in both the library and archive building in Whitehaven.

 

With reference to the Future High Street Fund the Area Manger explainedthe aim of this fund was to ‘renew and reshape town centres and high streets in a way that improved experience, drives growth and ensured future sustainability.’ The Borough Council had worked with partners to develop the Expression of Interest which had now been submitted.  Successful applications would be invited to progress to the second stage later in the summer.

 

The Area Manager asked members to note that should this move to the second stage all businesses located within the area of the successful  BID would be required to pay a levy to support the BID.  The County Council would also be required to pay this levy for any offices located in the BID area, and it would fall to the local committee to pay this levy.  The Area Manger would prepare a report to the local committee should this be required.

 

The Area Manager reported that the inaugural session, by the Newcastle Building Society, on free financial advice, held at Whitehaven Library, was well attended. This collaboration supported the ‘information’ category under the Library Universal Offer and offered access to advice.  A programme of further dates had now been compiled with a talk on Investments scheduled for 20 June.

One of the members asked who the target audience was for this initiative.  The Community Services Manager explained that this was not targeted at a particular audience, it was open to any member of the public to attend. 

A number of staff from the Community teams were recognised at the annual County Council Excellence awards held recently, including:-

·      Rachel Wilkinson, Librarian, - won the Unsung Hero

·      Diane Shepherd, Library Assistant and Rachel Haroulis, Community Services Officer/Library Assistant  – won the Innovation and Improvement

·      Sarah McNeil, Waste Prevention Officer - won the Customer Service Excellence category

 

Members were delighted to  ...  view the full minutes text for item 11.

12.

VERBAL UPDATE FROM MEMBERS ON OUTSIDE BODIES/EXTERNAL COMMITTEES

To receive a verbal update from members serving on any outside bodies/external committees they attend on behalf of Copeland Local Committee.

 

Minutes:

Mr C Whiteside updated members on a recent workshop held by the Copeland Health and Wellbeing Forum, which he had attended.

 

 

13.

COPELAND CHAMPIONS UPDATE

To receive updates from the Copeland Champions.

 

Minutes:

Updates were received from:-

 

·         Armed Forces Champion

·         Autism Champion

·         Health Champion

·         Fire Champion

 

The Chair thanked the Champions for their updates.

 

14.

NUCLEAR ISSUES

To discuss any relevant nuclear issues.

 

Minutes:

Mr D Southward, the Cabinet Member for Economic Development and Property updated the committee on the succession plans for Moorside.  He informed members that the Cumbria Local Enterprise Partnership (CLEP) now had a Nuclear Working Group, led by Dr Rebecca Weston from Sellafield.  He would keep members informed of progress.

 

The Chair thanked the Cabinet Member for the update.

  

15.

Date and Time of Next Meeting

The next meeting will be held on 2 July 2019 at Cleator Moor Civic Hall and Masonic Centre at 10.15 am

 

Minutes:

The next meeting would be held on 2 July 2019 at 10.15 am at Cleator Moor Civic Hall and Masonic Centre.