Agenda and minutes

County Council Local Committee for Copeland
Tuesday, 2nd July, 2019 1.45 pm

Venue: Cleator Moor Civic Hall and Masonic Centre, Jacktrees Road, Cleator Moor

Contact: Lorraine Davis  Email: lorraine.davis@cumbria.gov.uk

Items
No. Item

16.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

 

Minutes:

An apology for absence was received from Mr A Wonnacott.

 

17.

DECLARATIONS OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises:-

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

(b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).   

 

Minutes:

Mr G Roberts declared a non pecuniary interest under the members code of conduct in Agenda Item No 6 – Copeland Highways Working Group as he is a member of Whitehaven Town Council.

 

Mr A Lamb declared a pecuniary interest under the members code of conduct in Agenda Item No 9 – Copeland Champions Update – as he is a member of staff of North Cumbria University Hospitals Trust.

 

18.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda

 

Minutes:

RESOLVED,that the press and public be not excluded from the meeting during consideration of any item of business on the agenda,

 

19.

PUBLIC PARTICIPATION

There are no public questions, statements or petitions to be considered at this meeting at the time of despatch of the agenda.

 

Minutes:

The Chair welcomed Mr Gracey to the meeting.

 

Mr Gracey read the following statement:-

 

“I would like to set the scene as to why I am here today.  The background relates to ongoing concerns on Harras Moor in relation to Planning Permission that has been granted to the following areas on Harras Moor,Whitehaven.  I will start with infrastructure; we have at present 3 developments with outline planning permission where 3 independent surveys have been produced relating to sites on Harras Moor. There will be a fourth shortly which will also include another individual survey.  There will be in total for the existing 3 with outline planning permission 119 houses with the fourth to be presented in near future for 370 houses.  There is also land which is the site of 9 houses to being sold to extend this to 50 houses subject once again to planning permission.  If planning is successful that will give a total of 539 houses.  I have through various routes including FOI not found any input from CCC or the Local Highways as to whether they support the infrastructure as being adequate.  The information available only shows specific localised improvements in relation to Visibility Splays and pavements.  This isolated approach gives no appreciation of the cumulative effect on traffic volumes and road safety from Golf course junction to bridge at Sunny Hill is 0.75 miles with a steep gradient.  The speed limit for this road is 30mph, last year, via a Highways speed survey, speeds were recorded in relation to entry/ exit at the site of these developments at 36.3 &36.7 mph   As a reminder we would have in total 489 development already submitted.  Based on figures produced that on average each new home has 2.4 cars per household, there would be 1173 cars potentially using Harras Road as the primary route into Whitehaven.  Last year the Highways did a speed survey which gave a reading of volume of traffic at present using Harras Road.  Then taking one reading of traffic heading into Whitehaven in one week, the survey showed 8768 cars headed west which gives a total of 1012 per day and if we use this criteria of there being 60 houses on Harras Road, with each house having 2 cars doing 2 journeys into town, we register 240 cars passing that same point.  We can, therefore assume  that 1252 minus 240 that 1012 cars use this road as a “rat run”.  There are also concerns that when the road was constructed it was probably adequate  but by today’s standards this road is unsuitable for excessive traffic.  There are issues with the safety aspect 1) the road width varies considerably 2) the cambers on the road are all wrong 3) the surface has deteriorated 4) the pavement is the minimum requirement at 1.2 meters but this is reduced further in that the lampposts are situated in the centre reducing this down to 80 cm.  At every one of lamppost sites there is a dropped  ...  view the full minutes text for item 19.

20.

MINUTES OF PREVIOUS MEETING pdf icon PDF 235 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 21 May 2019 (copy enclosed).

 

Minutes:

RESOLVED,that the minutes of the meeting of the Local Committee held on 21 May 2019 be agreed.

 

21.

COPELAND HIGHWAYS WORKING GROUP pdf icon PDF 172 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides details of the meeting of the Highways Working Group held on 14 June 2019.  

 

Additional documents:

Minutes:

Members considered a report from the Acting Executive Director – Economy and Infrastructure, which gave details of the meeting of the Copeland Highways Working Group held on 14 June 2019.

 

One of the members asked for an update on the timescales for the possible implementation of the proposed Traffic Regulation Orders and Speed Limit Reviews.  The Traffic Management Team Leader agreed to liaise with the member outside of the meeting. 

 

In relation to the Copeland Speed Limit review the Chair commented that he would wish to see the proposals, once agreed, implemented before the winter months.  The Traffic Management Team Leader said the normal time scale for implementation was 3months, but she assured the chair there would be some flexibility in the prioritisation of works.

 

The Highways Network Manager agreed to circulate a briefing on the Whitehaven Parking Strategy when more information became available.

 

Members raised concern about the positioning of temporary traffic lights near the bus station in Whitehaven.  The temporary traffic lights had been placed there to accommodate the footpath closure but were not visible to drivers until they turned out of the junction into the traffic.  The Highways Network Manager agreed to speak to the Contractors about this.

 

RESOLVED,that the minutes of the Copeland Highways Working Group held on 14 June 2019 be noted.

 

22.

AREA PLANNING REPORT pdf icon PDF 423 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides Copeland Local Committee with an update on work and activity undertaken to promote and progress Area Planning since the last meeting of Committee. It is also to advise Local Committee on their current budget position. 

 

Additional documents:

Minutes:

Members considered a report from the Executive Director – Corporate, Customer and Community Services which brought together information from across the Community Team and provided an update for members on work and activity undertaken to promote and progress area planning since the last meeting of the Committee.  Members were also advised of their agreed annual budget.

 

The Area Manager informed members that joint working continued between the County and Borough Council on opportunities to support local communities to develop projects in their areas. 

 

The Area Manager updated members on the Whitehaven Community Hub project which would bring together all community services ensuring easy access to library, archive and registrars services.  The Council’s Development, Control and Regulation Committee, had at its meeting yesterday, approved planning permission for this.  A lengthy discussion took place on how best to engage and consult with existing and future service users, and members suggested various methods of engagement for this.  Discussion included future options for the old Library site.

 

The discussion led on to The Gables Care Home.  The Area Manager informed members noted that the handover of the tiny tablet would take place on 19 July, and all members were invited to take part.  The Cabinet Member for Economic Development said the official opening of the Gables would take place in September.

 

The Area Manager advised members that a new contract would be awarded for a further three years for the provision of a prison library service at HMP Haverigg Prison.  The position of Prison Library Manager had been advertised.  It was noted that the summer reading challenge would commence shortly.

 

Members were asked to note all the public health events and campaigns that had taken place since the last meeting of the local committee.  A member suggested, that to lead by example, members of Copeland Local Committee should undertake blood testing designed to prevent strokes at the September meeting of the Local Committee.  Members supported this suggestion.

 

It was noted that the Healthy Libraries project had been running for the last 18 months and was a partnership between the Council’s public health and libraries aimed at creating healthy library hubs and utilising the Council’s assets to improve health and wellbeing.

 

In discussion of the Dementia Action Week, members noted that interest had been shown from a number of groups for a return visit of the Virtual Dementia Tour Bus.  Following a successful three tiered meeting at Millom, the Chair also requested that the Integrated Care Commission - Copeland be invited to the area planning session arranged for 19 July. 

 

To conclude, the Area Manager advised members, that in addition to Adam Gregson being nominated as the LA governor for St Bega’s CE Primary School, David Brocklebank had been nominated as the LA governor of Moresby Primary School.

 

RESOLVED, that

 

(1)  the current budget position outlined in appendix 1 to the report be noted;

 

(2)  the report be noted.

 

23.

LOCAL COMMITTEE CHAIRS AND LEADERSHIP MEETING pdf icon PDF 211 KB

To receive the minutes of the meeting of the Local Committee Chairs and Leadership meeting held on 30 April 2019 (copy enclosed).

 

Minutes:

Members received, for information, the minutes of the Local Committee Chairs and Leadership meeting held on 30 April 2019.

 

Members asked for a briefing on the Borderlands project to be included as an item for the area planning session.  It was noted that there were some opportunities for Copeland to benefit from the project such as Market Town initiatives, Community Energy, Hadrian’s Wall tourism, the Place programme and the Cycling initiative.

 

RESOLVED,that

 

(1)  the minutes be noted;

 

(2)  an update on the Borderlands Heads of Terms be incorporated in the area planning session.

 

24.

COPELAND CHAMPIONS UPDATE

To receive updates from the following Copeland Champions:-

 

Armed Forces Champion

Autism Champion

Children’s Champion

Dementia Champion

Fire Champion

Health Champion

Minutes:

The following updates were given at the meeting:-

 

Armed Forces Champion

 

Ms Williamson updated members on events relating to the armed forces.  The navy had attended a successful recruitment/information session at the Beacon, Whitehaven.  Ms Williamson advised that similar events had been planned for the army and royal air force.

 

Children’s Champion

 

Ms Williamson informed members that a group of children had attended Copeland Borough Council offices to witness the Borough Council signing up to the Children’s Charter. It was a promise to “hear children’s voices” and engage with children.

 

Health Champion

 

Mr Whiteside advised members that a decision on the retention of the consultant led maternity services at Whitehaven would be taken by the CCG Board meeting scheduled for the next day.  Members were invited to attend that meeting. 

 

The Chair thanked the Champions for the updates.

 

25.

VERBAL UPDATE FROM MEMBERS ON OUTSIDE BODIES/EXTERNAL COMMITTEES

To receive a verbal update from members serving on any outside bodies/external committees they attend on behalf of Copeland Local Committee.

 

Minutes:

There were no updates from members for this meeting.

 

26.

NUCLEAR ISSUES

To discuss any relevant nuclear issues.

 

Minutes:

Mr D Southward, the Cabinet Member for Economic Development and Property updated the committee on various NDA and NuLeAF events that had taken place in regards to Nuclear issues.  It was noted that the NDA Planned Economic Strategy 2020 – 2026 would be published in December 2019.

 

Mr Southward informed members that he would be attending the NDA Conference arranged for 9 and 10 July in Bangor.

 

The Chair thanked the Cabinet Member for the update.

 

27.

Date and Time of Next Meeting

To note that the next meeting of Copeland Local Committee will be held on 2 September 2019 at 10.15 am at Westlakes Science Park..

 

Minutes:

The next meeting would be held on 2 September at 10.15 am at Westlakes Science Park.