Agenda and draft minutes

County Council Local Committee for Copeland
Tuesday, 12th November, 2019 11.15 am

Venue: Millom Network Centre Ltd, Salthouse Road, Millom, LA18 5AB.

Contact: Lorraine Davis  Email: lorraine.davis@cumbria.gov.uk

Items
No. Item

44.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Mr G Roberts, Mr M Hawkins and Mr A Pratt.

 

45.

DECLARATIONS OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises:-

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

(b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).   

 

Minutes:

Mr F Morgan declared a non-pecuniary interest under the members code of conduct in Agenda Item No 8 – Copeland Area Planning Report as he is a member of the Phoenix Enterprise Centre.

 

Mr D Wilson declared a non-pecuniary interest under the members code of conduct in Agenda Item No 4 – Public Participation as he is a member of Copeland Borough Council’s Planning Panel.

 

46.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda

 

Minutes:

RESOLVED,that the press and public be not excluded from the meeting during consideration of any item of business on the agenda.

 

47.

PUBLIC PARTICIPATION

There are no public questions, statements or petitions to be considered at this meeting.

 

Minutes:

(1)Mr Forster read out a statement regarding concerns about previous and  current planning applications to develop land using the Bay Vista Estate as the only access, and the County Council’s highway officers’ responses as a consultee to the applications.  The petitioner requested both the County Council and Borough Council not allow the latest planning application for development using the Bay Vista Estate as the only access. 

 

            The Chair responded as follows:-

 

            “Can I thank Mr Forster for taking the time today and attend Copeland Local Committee to highlight the concerns.  The Committee duly note the content.  Unfortunately, it is not in this Committee’s remit to comment on planning applications but as way of reassurance, I will ensure that your comments are passed to the Lead Planning Officer for the area for consideration.”

 

(2)Dr C Hale read out a statement requesting the Local Committee to reconsider its decision not to proceed with a short section of double yellow lines on High House Road, St Bees to the north side of the junction with Fleatham Court.

 

The Chair responded as follows:-

 

“Thank you for taking the time to raise your concerns through Local Committee regarding the proposal to extend a no waiting at any time parking restriction at High House Road.

 

As part of the due process Kevin actioned a review of the restrictions to coincide with a wider traffic order review taking place in Copeland.

 

The site was duly assessed by CCC officers where it was agreed, following assessment, that an extension of the double yellow line would be feasible and therefore formed part of the informal consultation exercise that takes place with all traffic order related changes.

 

As a direct result of this consultation which includes a variety of statutory consultees and residents directly affected we received 5 objections from the 7 responses with only 1 providing support for the change with a further response making wider comments around parking in St Bees.

 

It was at this point, based on the points noted in these responses officers would determine whether as an Authority we should proceed, amend or abandon prior to the formal advertisement.

 

At this stage and based on the responses received officers suggested the proposal was abandoned. Concerns around where vehicles are likely to migrate to, potentially to an area of the road with reduced width. With further concerns around parking in this area, which appears already strained led officers to reconsider.

 

With the objections in mind and no collision history at the site it was therefore recommended to Local Committee to abandon the proposals.

 

As I trust you appreciate this was subsequently tabled at Copeland Local Committee on the 2nd September, where Members based on similar information provided supported this particular recommendation.

 

I hope that helps explain the process although I do recognise this does not necessarily resolve the issue as a Parish you still have concerns about.

 

As a Local Committee and in support of Cllr Whiteside we can revisit the matter however it  ...  view the full minutes text for item 47.

48.

MINUTES OF PREVIOUS MEETING pdf icon PDF 96 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 2 September 2019 (copy enclosed).

 

Minutes:

RESOLVED,that the minutes of the meeting held on 2 September 2019 be agreed as an accurate record and signed by the Chair.

 

49.

COPELAND HIGHWAYS WORKING GROUP pdf icon PDF 100 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides details of the meeting of the Highways Working Group held on 16 October 2019 and presents recommendations for the Local Committee to consider.  

 

Additional documents:

Minutes:

Members received a report detailing the outcome of the meeting of the Copeland Highways Working Group held on 16 October 2019.

 

The Highways Network Manager gave a verbal update on the Whitehaven Relief Road and members agreed that Highways England be invited to the January meeting of the Local Committee.  Members believed that the absence of a Local Plan would have a massive impact when progressing to the next stage of the assessment and similarly caused problems when we were asked to respond to planning applications.

 

The Local Committee were recommended to commission an independent audit report for Harras Moor, similar to the one carried out on Birks Road, Cleator Moor to conclusively understand the impact on the highway network in light of developments and other developments in the surrounding area.

 

The Highways Network Manager agreed to provide a copy of the Transport Assessment document to the local member for Kells and Sandwith following the approval of the West Cumbria Mining planning application. 

 

An update on the closure of Tangier Street, Whitehaven relative to the major junction improvements was given.

 

Members noted that the next Traffic Regulation Order/Speed Limit review would be undertaken in March 2020.

 

To conclude the Highways Network Manager drew members’ attention to the Winter Policy Review currently ongoing. Members had been asked to help identify critical infrastructure that would link to future proposed gritting routes.

 

RESOLVED, that

 

(1)  the minutes of the Highways Working Group held on 16 October 2019 be noted;

 

(2)  an independent safety audit report of Harras Moor be commissioned;

 

(3)  a new date for the December meeting of the Copeland Highways Working Group be arranged.

 

50.

Highways Asset Management Strategy pdf icon PDF 108 KB

To consider a report by the Acting Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents details of the  refreshed Highways Asset Management Strategy and a copy of the Delivery Plan that supports the Strategy. This has built on the Strategy agreed by Cabinet in November 2015 and been updated to include the adoption of the Well Managed Highway Infrastructure: A Code of Good Practice.

 

Additional documents:

Minutes:

The Committee received a report from the Acting Executive Director – Economy and Infrastructure which detailed the refreshed Highway Asset Management Strategy.

 

Members were informed that the refreshed Strategy had been built on the Strategy agreed by Cabinet in November 2015 which had been updated to include the adoption of the “Well Managed Highway Infrastructure: A Code of Good Practice”.  The Highways Asset Management Strategy 2020?2025 would align to the Council Plan with a vision for a customer focused, resilient and cost effective service that delivered a safe and well managed highways asset. 

 

During the course of discussion, members raised concerns about the HIMS system, the lack of local knowledge when redirecting local highways queries to a centralised call centre and the Strategy adding another level of governance.  Officers acknowledged work was needed to improve the background work of the HIMS system and agreed to raise members’ concerns at a central level.

 

RESOLVED, that

 

(1)  the process for refreshing the Highway Asset Management Strategy be noted;

 

(2)  the Delivery Plan that had been developed in support of the refreshed Highway Asset Management Strategy be noted.

 

51.

AREA PLANNING REPORT pdf icon PDF 168 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides Local Committee with an update on the work of each area identified against priorities and highlights current issues and provides an overview of the budget position.  

 

Additional documents:

Minutes:

Members considered a report from the Executive Director – Corporate, Customer and Community Services which brought together information from across the Community Team and provided an update for members on work and activity undertaken to promote and progress area planning since the last meeting of the Committee.  Members were also advised of their current budget position.

 

Members discussed and agreed that Egremont should be the suggested location for the Copeland area under the Borderlands Place programme.  The Borough Council were in agreement of this.  Members were informed that the community team continued to work with colleagues in Copeland on the Whitehaven High Street Fund application and developing programmes of work for Stronger Towns proposals in Millom and Cleator Moor.

 

Members were asked to approve a grant allocation of £12,949 to Phoenix Enterprise Centre (PEC) to develop an IT suite at Millom Hub.  The suite would be furnished to accommodate 10 computers for the provision of an advice and guidance service to Millom residents but would be available for other groups to use at other times.

 

The Area Manager advised that, since the last local committee meeting, two local authority governors had been appointed in consultation with the local members.

 

A lengthy discussion took place on school crossing patrols.  The  Area Manager advised members that St Bees School was working with the Council and Orian to have a volunteer school crossing patrol arrangement in place.  Orian had offered to provide a consultancy style service, carrying out induction training, annual refresher training and site audits.  Members were informed, that if successful, this could offered as an alternative option to other schools that didn’t qualify under the criteria for a funded school crossing patrol.

 

Members were asked to note all the public health events and campaigns that had taken place and to note upcoming events.

 

Members were informed that Millom Library would be closed for essential building work from 8 to 11 November and were introduced to Elizabeth Wilson, an intermediate apprentice, who had joined the Millom Library team but who would also be assisting with community development and engagement work.

 

The Area Manager updated members on hub development stages at the Daniel Hay Library, Whitehaven and at Cleator Moor.  

 

The Vice Chair reminded members that Haverigg Prison was changing from a Cat C to a Category D prison in the near future and opportunities to work with the prison community would be available.

 

RESOLVED,that

 

(1)  Egremont be Copeland’s area to be progressed under the Borderlands Place programme;

 

(2)  the current budget position outlined in appendix 1 to the report be noted;

 

(3)  the grant recommendation made through written procedure to Phoenix Enterprise Centre, be agreed;

 

(4)  a trial of a School Crossing Patrol Volunteer Programme for St Bees School, to be fully funded for a year by the Local Committee’s School Crossing Patrol budget, be agreed and there after by the school;

 

(5)  a further report on the School Crossing Patrol Volunteer Programme be presented to a future meeting of the  ...  view the full minutes text for item 51.

52.

Children Looked After

To receive a presentation by the Interim Executive Director – People.

 

Minutes:

This item was deferred to a future meeting.

 

53.

Phunky Foods in Copeland pdf icon PDF 125 KB

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides Copeland Local Committee with a summary on the Phunky Foods programme of activity, as identified in the End of Contract report 2019, for Copeland primary schools.

 

Additional documents:

Minutes:

Members received a report providing a summary on the PhunkyFoods programme of activity, as identified in the End of Contract report 2019, for Copeland Primary Schools.

 

It was reported that funding for the continuation of the scheme for a further three years had been secured from Sellafield Ltd and from the Local Committee.  Schools had been invited to attend a celebration event that had taken place in July 2019 to share achievements and acknowledge the positive engagement with Phunky Food.   Members were informed that the focus for the next year would be parental engagement, with schools already arranging cook and eat sessions, displays at parent evenings and workshops on the Eatwell Guide.

 

RESOLVED,that the report be noted.

 

54.

COPELAND CHAMPIONS UPDATE

To receive updates from the following Copeland Champions:-

 

Armed Forces Champion

Autism Champion

Children’s Champion

Dementia Champion

Fire Champion

Health Champion

 

Minutes:

The following updates updates were given at the meeting:-

 

 

Armed Forces Champion

 

The Armed Forces Champion thanked Whitehaven Town Council for their fantastic Remembrance Day Service.

 

Children’s Champion

 

The Children’s Champion invited members to attend a dementia friendly afternoon tea, organised by the Girls Gang, to take place on 7 December 2019. 

 

Dementia Champion

 

The Dementia Champion informed members that the next meeting of the Mid Copeland Dementia Group would be held on 20 November. 

 

Health Champion

 

The Health Champion informed members of a conference that had taken place, involving numerous health partners, on Working Together and on the way forward for West Cumbria’s health services.

 

55.

VERBAL UPDATE FROM MEMBERS ON OUTSIDE BODIES/EXTERNAL COMMITTEES

To receive a verbal update from members serving on any outside bodies/external committees they attend on behalf of Copeland Local Committee.

 

Minutes:

There were no updates given at the meeting.

 

56.

NUCLEAR ISSUES

To discuss any relevant nuclear issues.

 

Minutes:

There were no nuclear updates for this meeting.

 

57.

Date and Time of Next Meeting

To note that the next meeting of Copeland Local Committee will be held on 21 January 2020 at Cleator Moor Civic Hall at 10.15 am.

 

Minutes:

The next meeting will be held on 21 January 2020 at 10.15 am at Cleator Moor Civic Hall.