Agenda and minutes

County Council Local Committee for Copeland
Monday, 27th July, 2020 10.15 am

Venue: Via Teams

Contact: Lorraine Davis  Email: lorraine.davis@cumbria.gov.uk

Items
No. Item

A one minute silence was held at the beginning of the meeting to remember and show respect to those residents no longer here with us.

 

1.

Roll Call for Members and Officers and Apologies for Absence

Minutes:

 

All of the above members and officers were present at the meeting.  Apologies for absence were received from Ms E Williamson and Mr A Wonnacott.

 

2.

Election of Chair

To elect a Chair of the Local Committee for the ensuing year.

 

Minutes:

RESOLVED,     that Mr K Hitchen be appointed Chair of the Local Committee for the ensuing year.

 

Mr Hitchen thereupon took the Chair.

 

3.

Election of Vice Chair

To elect a Vice-Chair of the Local Committee for the ensuing year.

 

Minutes:

RESOLVED,     that Mr D Wilson be appointed Vice?Chair of the Local Committee for the ensuing year.

 

4.

DECLARATIONS OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises:-

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

(b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).   

 

Minutes:

Mr G Roberts declared a non pecuniary interest in Agenda Item No 8 – Whitehaven Parking Strategy as he is a member of Whitehaven Town Council and Agenda Item No 12 – Copeland Area Planning Report as he is a trustee for West Cumbria Age Concern UK.

 

Mr M Barbour declared a pecuniary interest in Agenda Item No 8 – as he owns property in Whitehaven.

 

Mr M Hawkins declared a non pecuniary interest in Agenda Item 12 – Copeland Area Planning Report – as he is board member of Skills 4U.

 

5.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda

 

Minutes:

RESOLVED,that the press and public be not excluded from the meeting during consideration of any item on the agenda.

 

6.

PUBLIC PARTICIPATION

There are no public questions, statements or petitions to be considered at this meeting.

 

Minutes:

There were no questions, petitions or statements to be considered at the meeting.

 

7.

MINUTES OF PREVIOUS MEETING pdf icon PDF 104 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 21 January 2020 (copy enclosed).

 

Minutes:

RESOLVED,that the minutes of the meeting held on 21 January 2020 be agreed as an accurate record and signed by the Chair.

 

8.

Whitehaven Parking Study pdf icon PDF 145 KB

To consider a report by the Executive Director – Economy and Environment (copy enclosed).

 

The purpose of this report is to provide an update on the recently completed Whitehaven Parking Study.

 

Additional documents:

Minutes:

Members received a detailed presentation providing an update on the recently completed Whitehaven Parking Study.  Members heard that the Council had been working in partnership with Sellafield Limited and Copeland Borough Council to undertake the Whitehaven Parking Study.  The officer informed members that the Study had considered parking needs and improvements in Whitehaven town centre and at three railway stations (Bransty, Corkickle and Askam in Furness).  The Study informed the planning, development and management of parking in these locations and also future design work for proposals to enhance the stations and encourage sustainable modes of travel.

Members noted the Study had been undertaken by consultants WSP and was funded by Sellafield through the Sellafield Planning Performance Agreement (PPA). The report summarised the outcome of the Whitehaven Parking Study, outlined the proposed packages of improvements and set out the next steps to support their future delivery and implementation.

 

During the discussion, members made a number of suggestions for inclusion in the proposals.  These included establishing a taxi interchange at Corkickle or Bransty, specific motorcycle and motorhome parking in the town centre to encourage tourism and leisure and welcomed both “smart” car parking to assist the retail sector and the proposed scheme at Bransty to address commuter parking issues.  The officer indicated that the delivery of schemes would be dependent on the scale of the schemes and availability of funding.  Members noted that the proposals would be used in preparation of a business case for the Whitehaven Future High Streets Fund.  Members discussed the impact of Covid 19 and different adopted methods of travel. 

 

The discussion led on to the proposed multi story car park and coach parking at North Shore and whether the Study had addressed parking round Market Place following the TRO review in 2017.  The environmental impact was also highlighted.   

 

A request was made for signage at Corkickle for the Coast to Coast cycleway and concern was raised about the implication of part of that cycle route no longer being part of the national route of cycle ways.  The officer agreed to review the consequences of this.

 

RESOLVED, that

 

(1)  The proposals for the Whitehaven Parking Strategy and Station Improvements Reports for Whitehaven (Bransty) and Corkickle Stations, as set out in the appendix to the report, be endorsed;

 

(2)  The continued partnership working with Copeland Borough Council and Sellafield Limited to explore the opportunities to secure funding and to co-ordinate delivery of the improvements be agreed;

 

(3)  The use of the strategy and station improvement reports to inform future infrastructure planning and the development and management of parking in Whitehaven be supported.

 

9.

Variation to Whitehaven Traffic Regulation Order Coach Road Whitehaven pdf icon PDF 118 KB

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

The purpose of this report is to provide Members of the Copeland Local Committee with the backgroundand details of a proposed variation to The County of Cumbria (Various Roads Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2019 following informal consultation.

 

Additional documents:

Minutes:

A report was provided to members outlining the backgroundand details of a proposed variation to The County of Cumbria (Various Roads Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2019 following informal consultation.

 

Members were informed that Copeland Borough Council had been granted planning permission to construct a car park off Coach Road, Whitehaven and that the County Council’s Development Control Team requested that, in order to achieve the required visibility splays when exiting the proposed access of the car park, a section of No Waiting at Any Time parking restrictions (double yellow lines) be installed to the extents as shown on the location plan attached as Appendix 1 to the report.  It was reported that until these restrictions were in place it would not be possible for the car park to be used for its sole purpose and Cumbria Highways had highlighted that the parking restrictions would not be welcomed by the residents and local businesses in the area due to the loss of on-street parking places. The officer informed members therefore an agreement had been reached with Copeland Borough Council to allow affected residents to have spaces in the car park for their personal vehicles which had been positively received by the residents affected. 

 

The officer reported that a  private works agreement had been entered into between the County Council and Copeland Borough Council to facilitate the works involved and the proposed traffic restrictions were informally consulted upon in February 2020.  Members noted that a total of two representations had been received which were in support of proposal.  It was therefore

 

RESOLVED,

 

(1)   to proceed to statutory consultation and advertisement on the proposed amendments to parking restrictions on Coach Road, Whitehaven as shown on the location plan attached as Appendix 1 by way of a variation to The County of Cumbria (Various Roads Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2019 (“the Variation Order”);

 

(2)  subject to there being no unresolved objections received at the end of the statutory consultation and advertisement of the proposal referred to in paragraph 1 above, that the Variation Order be brought into operation, as advertised having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984;

 

10.

2020/21 LOCAL COMMITTEE DEVOLVED HIGHWAYS BUDGET pdf icon PDF 105 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents the Highways Devolved Budget Finance figures and includes an update on the Highways Revenue and Capital Programme.

 

Additional documents:

Minutes:

Members received a report which presented the Highways Devolved Budget Finance figures and included an update on the Highways Revenue and Capital Programme, details of which were contained within the appendices to the report.  The Local Area Network Manager drew members’ attention to additional Government funding for local highway authorities in 2020/21 to ensure local roads and other highways assets were fit for the future.  The funding was made up of a number of existing and new funding blocks within the newly created Transport Infrastructure Investment Fund and one element, related to the Non Principal Road Network devolved to members.  Members noted that the devolved element equated to an additional £995,266 Capital funding for Copeland. 

 

RESOLVED, that

 

(1)  the devolved revenue and capital budget allocations for 2020/21 and the commitments and expenditure recorded in Appendices 1 and 2 be agreed and kept under review;

 

(2)  the Highways Revenue budget, currently forecasting a balanced budget, be noted;

 

(3)  the Devolved Highways Capital Budget,  currently forecasting a balanced budget, be noted.

 

11.

COPELAND HIGHWAYS WORKING GROUP pdf icon PDF 94 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides details of the meeting of the Highways Working Group held on 5 June 2020 and presents recommendations for the Local Committee to consider.  

 

Additional documents:

Minutes:

Members received a report detailing the outcome of the meeting of the Copeland Highways Working Group (HWG) held on the 5th June 2020.

 

The Local Area Network Manager agreed to the inclusion of the following items on the next Highways Working Group agenda:-

 

·         Update on Harras Road;

·         progress on the Bay Vista junction planning application;

·         excess speeding on Arlecdon Parks Road

 

RESOLVED,that the minutes of the meeting of the Highways Working Group held on the 5th June 2020 which were attached as Appendix 1 to the report be noted.

12.

AREA PLANNING REPORT pdf icon PDF 168 KB

[Electoral Divisions: All Copeland]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides Local Committee with an update of activity undertaken by the Communities teams since its last meeting. It is also to advise Members on their current budget position. This report makes specific reference to the COVID 19 Emergency Response and Recovery activities. 

 

Additional documents:

Minutes:

Members received a report providing an update of activity undertaken by the Communities teams since its last meeting. It also advised Members on their current budget position. Members were informed that the report made specific reference to the COVID 19 Emergency Response and Recovery activities.

 

A detailed presentation was shown to members with an overview of the work of the Community Team in providing support to communities through the COVID 19 Emergency Helpline, and in staffing the local support hub. The relationships built up by the Communities teams with partner organisations, volunteer groups and other bodies had been essential to ensure the close working required to support Copeland’s towns and villages over the past weeks and months of the pandemic.  The officers were keen that this joint working continued.

 

A summary of the Local Committee Budget Summary for 2020/21 was attached to the report at Appendix 2 with new allocations approved at County Council on 13th February at Appendix 3. 

 

The Area Manager updated Members on a number of grant allocations listed in the report and asked Members to note that, through a Leader’s decision, the contract with Citizen’s Advice Copeland had been awarded to enable seamless service provision between the two contract periods and a Covid 19 fund of £20,000 had been established. The Area Manager also updated members on area planning and the library and archive services. 

 

Members ratified the appointment of three local authority governors to schools. 

 

The Public Health Locality Manager updated members on public health matters. 

 

During the discussion that followed, members thanked staff for all their hard work throughout the pandemic.  A short discussion on the SLA for School Crossing Patrols ensued.  A member highlighted the need for strong engagement and safeguarding on domestic violence.

 

RESOLVED,that

 

(1)  the current budget position outlined in Appendix 2 and the budget allocated to Copeland Local Committee as outlined in Appendix 3 be noted;

 

(2)   the Neighbourhood Development budget of £86,307 be allocated towards the Community Development Team for 2020/21;

 

(3)  . the agreement to establish a Covid-19 fund of £20,000 through a Leaders decision on the 2nd April 2020 be noted;

 

(4)   Members noted the Covid-19 fund £3,150 had been allocated to pay for a Food Pantry using FareShare to support the Copeland Community access food during the pandemic. Members further noted that a further £8,977 had been allocated to Phoenix Enterprise Centre to provide a wrap-around support programme to enhance the Food Pantry until October 2020;

 

(5)  . Members noted that £5,000 of the Covid-19 fund has been allocated to North Lakes Food Bank to support Lunch bags for families and children during the school holidays;

 

(6)  Members noted that £1,500 of the Covid-19 fund had been allocated to Overend Children’s Home to provide additional activity resources during the lockdown period;

 

(7)   Members noted that £58,580 for a Money Advice Service has been allocated to the Citizens Advice Bureau through a Leaders decision on the 15th May 2020;

 

(8)  the School  ...  view the full minutes text for item 12.

13.

COPELAND CHAMPIONS UPDATE

To receive updates from the following Copeland Champions:-

 

Armed Forces Champion

Autism Champion

Children’s Champion

Dementia Champion

Fire Champion

Health Champion

 

Minutes:

The following update was given at the meeting:-

 

Dementia Champion

 

The Dementia Champion updated the committee on numerous issues.  These included the award of a grant to Copeland Age and Advice Service for various aids to identify people with dementia and hidden disabilities whilst out and about.  The grant would also provide training for volunteers to be dementia friendly.  Members were informed that the Mobile Virtual Dementia Tour had been postponed.  The Champion listed virtual sessions that had been made available during lockdown and notified members of help and support that was available.

 

Health Champion

 

The Health Champion updated members on health matters.  Members noted that Copeland Health and Wellbeing Forum were meeting later that day and an informal meeting of the Health Scrutiny Committee had been arranged.  The Health Champion strongly supported the government’s initiative to increase uptake and expand eligibility of flu jabs and encouraged members to communicate this to residents.

 

Autism Champion

 

The Autism Champion discussed some of the challenges and positives faced by people with autism throughout the lockdown period of the pandemic and into the recovery period.  The champion outlined help that had been and was still available through organisations such as Triple A and the Autism Support Groups. 

 

The Champions were thanked for their informative updates.

14.

LOCAL COMMITTEE CHAIRS AND LEADERSHIP MEETING pdf icon PDF 75 KB

To receive the minutes of the meeting of the Local Committee Chairs and Leadership meeting held on 2 March 2020 (copy enclosed). 

 

Minutes:

The Committee received, for information, the minutes of the Local Committee Chairs and Leadership meeting held on 2 March 2020.

 

RESOLVED, that the minutes be noted.

 

15.

VERBAL UPDATE FROM MEMBERS ON OUTSIDE BODIES/EXTERNAL COMMITTEES

To receive a verbal update from members serving on any outside bodies/external committees they attend on behalf of Copeland Local Committee.

 

Minutes:

Mr P Turner, appointed through the County Council to the Lake District National Park Authority, updated members on National Park issues.  The National Park representative reported that a higher than usual number of visitors had visited the Park which had created numerous littering, parking and fly camping problems.  A multi-agency group had been established to address these issues.

 

The Chair thanked Mr Turner for the update.

 

16.

NUCLEAR ISSUES

To discuss any relevant nuclear issues.

 

Minutes:

Mr D Southward, the Cabinet Member for Economic Development and Property updated the Committee on nuclear issues.  Included in his report was Sellafield’s continuing response to the pandemic, an update on the Moorside Clean Energy Hub, Radioactive Waste Management (RWM) – update on Geological Disposal (GDF), the Nuclear Decommissioning Authority’s Socio-economic update, Sellafield Limited’s new Social Impact Programme, Office of Nuclear Regulation (ONR) Strategy 2020-25 and the NDA’s Annual Report and Accounts for 2019-20.

 

The Cabinet Member agreed to liaise with the Local Member for Egremont North and St Bees on the withdrawal of the County Council from BEC.  The Chair raised some concerns about the low level waste repository but the Cabinet Member did not see any detrimental effect and invited members to raise any concerns they may have with him.  The Chair also drew members’ attention to a funding pot available from the NDA.

 

The Cabinet Member was thanked for his update.

 

17.

Date and Time of Next Meeting

To note that the next meeting of Copeland Local Committee will be held on 14 September 2020.

 

Minutes:

The next meeting will be held on 14 September 2020 at 10.15 am.