Agenda and minutes

County Council Local Committee for Copeland
Tuesday, 3rd October, 2017 10.15 am

Venue: Cleator Moor Civic Hall and Masonic Centre

Contact: Jackie Currie  Email: jackie.currie@cumbria.gov.uk

Items
No. Item

20.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

Minutes:

An apology for absence was received from Mr M Hawkins.

 

21.

DECLARATIONS OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises:

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.)

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)               That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)           The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

Note:

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

 

 

 

Minutes:

Mr FI Morgan had declared a non-pecuniary interest under the Members’ Code of Conduct in Agenda Item No 14 – Financial Inclusion in Copeland as his daughter worked for the Citizen’s Advice Bureaux in Egremont, and he was a member of the West Cumbria Credit Union .

 

Mr GRPM Roberts declared a non pecuniary interest in under the Members’ Code of Conduct in Agenda Item No 11 – Whitehaven Traffic Regulation Order (TRO) as he is a member of Whitehaven Town Council.

 

Mr DE Southward declared a non pecuniary interest under the Members’ Code of Conduct in Agenda Item No 12 – Beckermet Experimental Traffic Regulation Order (ETRO) as he lives in the village.

 

Mr DE Southward also declared a non pecuniary interest under the Members’ Code of Conduct in Agenda Item No 14 – Financial Inclusion in Copeland as he is a member of the Credit Union.

 

Mr D Wilson declared a non pecuniary interest under the Members’ Code of Conduct in Agenda Item No 7 – Copeland Secondary School Provision, as he is a governor at Millom School.

22.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda

Minutes:

RESOLVED that,     the press and public be not excluded from the meeting during consideration of any item of business on the agenda.

23.

PUBLIC PARTICIPATION

a)            Petition from Mr Tatters re Petition for Residents Only parking in Meadow View

 

Minutes:

23.1    Mr Tatters, Petition Residents Only Parking, Meadow View

 

Mr Tatters introduced his petition and outlined for members the concerns of the residents in Meadow View. 

 

Residential parking took up the bulk of the street for a good portion of the day, with workers from Albion Square parking there as well as postal and shop workers, as the expanding web of double yellow lines worked out for the town centre.

 

He explained why the TRO proposal to create a passing place did not address the issue of parking provision for the residents, and he asked members to consider the impact that traffic calming in the centre further along the route.  Residents were not in support of this proposal.

 

He highlighted the potential problems improved traffic flow would have on pedestrians wishing to cross the road at the north end and the probable tailbacks this would create as drivers waited to cross the junction.

 

Mr Tatters said this had been a strategic route in and out of town for decades and required a more substantive approach to the traffic problems, particularly along Meadow View.  The petition had been approved and supported by the Town Council

 

The Chair thanked Mr Tatters for attending today to present his petition, and he gave the following response:

 

‘May I first thank you for taking the time to attend today and for presenting members with the petition.  

 

I understand that the petition was also received during the consultation stage of the Traffic Regulation Order review process, again I would like to thank you for highlighting the issues to officers regarding Low Rd.  Following receipt of the petition, officers have assessed and considered a formal residents parking provision on Low Road, this I trust you will recognise will be addressed later in this meeting under Agenda Item No. 11.

 

I hope that residents of Low Road appreciate that Cumbria County Council officers and members have attempted to negate concerns raised over a number of years; and as an authority will continue to work with appropriate bodies for the significant funding required to provide transport solutions to mitigate the issues not only at Low Road,  but throughout the area.’

 

24.

MINUTES OF PREVIOUS MEETING pdf icon PDF 97 KB

To receive the minutes from the previous meeting held on 4 July 2017 (copy enclosed)

 

Minutes:

RESOLVED that,     the minutes of the previous meeting held on 4 July 2017 be agreed as an accurate record and signed by the Chair.

 

25.

WASTE PREVENTION PROGRAMME

To receive a presentation from Nick Wright, Area Manager- Eden on the County Council’s Waste Prevention Programme

Minutes:

The Area Manager for Eden gave members a presentation on the Waste Prevention Programme.  The presentation covered the following:-

 

·         the waste hierarchy

·         waste in Cumbria

·         the need for a waste prevention programme

·         Aims of the programme

·         How the programme would be managed

 

Members asked whether any work had been undertaken with local businesses about the reduction in packaging of goods.  The Area Manager said conversations had not taken place with local businesses and he agreed to take this away and look at this in more detail.

 

Members asked if there were any specific figures for recycling figures for Copeland.  The Area Manager said figures were available in the document he had tabled today and if members wanted any further information he could provide this.

 

The Chair thanked the Area Manager for his presentation.

 

26.

COPELAND SECONDARY SCHOOL PROVISION pdf icon PDF 109 KB

To consider a report from the Corporate Director – Children and Families Services (copy enclosed)

 

Minutes:

Mr D Wilson declared a non pecuniary interest under the Members’ Code of Conduct in this item as he is a governor at Millom School.

 

The Local Committee considered a report from the Corporate Director – Children and Families Services, which provided an update on the position with regard to secondary school admissions in Copeland in September 2017, specifically the issues which arose as a result of oversubscription at West Lakes Academy.

 

The School Places Manager explained that it related to the County Council’s admissions and home-to-school transport policies, which were determined by the Cabinet.

 

During the allocation of Year 7 places for September 2017, 24 children living in the catchment area were refused admission to West Lakes Academy (WLA).  Thirteen children were allocated a place at Millom School, which their parents had listed as a 2nd preference.  Eleven children were allocated places at Whitehaven Academy, either because this was a named preference school, or because it was the next nearest school with a place available, in line with the County Council’s Admissions Scheme.  The majority, if not all parents appealed against the refusal to admit to WLA, but these appeals were unsuccessful. 

 

Subsequently, all 11 parents offered places at Whitehaven Academy had submitted changes of preference, naming Millom School.  These applications had been successful but, because Millom was neither the nearest, nor the catchment, nor the next nearest school with a place available, the County Council was not responsible for providing free home to school transport under the terms of its policy.

 

The School Places Manager explained that all 24 of the affected children lived in the catchment areas of Seascale, Gosforth or St Bega’s primary schools, though not all applicants from those areas were refused a place at WLA; some children had a higher priority for admission on the basis of, for example, having older siblings already attending the school.  The unsuccessful parents, as well as governors, local elected members and the local MP, argues that they were ‘disadvantaged by geography’, i.e. they had a lesser choice of secondary schools as a result of where they lived.  This was an understandable reaction to the current situation:

 

·         they had been unable to secure a place at their catchment area school because it was oversubscribed, and others had a higher priority;

·         they had been unable to secure a place at St Benedict’s in Whitehaven for similar reasons;

·         they did not want to send their children to Whitehaven Academy, because it was in Special Measures and there have been other, well-documented issues in recent months such as teachers striking;

·         they receive no support for the substantial transport costs to Millom School.

 

This was not an issue of numbers per .  There have always, and will continue to be, more children living in the WLA catchment area than could be accommodated in the school.  This has not proved to be a significant issue in the past, with large numbers seeking places at St Benedict’s, Keswick and Cockermouth.  Rather it is  ...  view the full minutes text for item 26.

27.

PARKING SERVICES UPDATE pdf icon PDF 104 KB

To consider a report from the Corporate Director – Economy and Highways (copy enclosed)

 

Additional documents:

Minutes:

The Local Committee had before it a report from the Corporate Director – Economy and Highways, which provided an update to the members on enforcement of on-street parking in the Copeland Local Committee area.  It also included the Parking Services Annual Report 2016/17 as an appendix.

 

A total of 3453 Penalty Charge Notices were issued for on-street parking contraventions in the Copeland locality during 2016/17 and the details below provided a monthly breakdown of this total.

 

April 2016                  151

May 2016                   288

June 2016                 227

July2016                    338

August 2016             223

September 2016       230

October 2016            306

November 2016        382

December 2016        271

January 2017           319

February 2017          352

March 2017               366

 

To assist in addressing community concerns the Service was in the process of recruiting 4 additional Civil Enforcement Officers (CEOs) across Cumbria. Interviews for the vacancies were held in June 2017 and it was anticipated that all the new CEOs would be in-post by early Autumn 2017. 2 new CEOs joined the Copeland and Allerdale team on 18/09/17. 

 

The Team regularly received reports regarding inconsiderate parking outside schools which created potential safety issues for children and other road users. CEOs had visited a number of areas across the locality to carry out enforcement and educational patrols which had been well received by schools, parents and the wider community. The Team aimed to carry our regular visits to schools across the area, both proactively and reactively, and the initiative would be repeated throughout the academic year at both the start and finish of the school day.

 

RESOLVED that, the report be received and noted.

 

28.

2017-18 LOCAL COMMITTEE DEVOLVED BUDGET MONITORING REPORT - HIGHWAYS BUDGET pdf icon PDF 94 KB

To consider a report from the Corporate Director – Economy and Highways (copy enclosed)

Additional documents:

Minutes:

Members had before them a report from the Corporate Director – Economy and Highways which presented the Highways Devolved Budget Finance report combined with the Highways Programme Progress report.

 

RESOLVED that,

 

(1)       Local Committee note the revenue and capital budget allocations for 2017-18 and the commitments and expenditure recorded in Appendices 1 & 2 of the report;

(2)       .members note the Highways Devolved Revenue budget, attached as Appendix 1, is currently projecting a balanced budget;

(3)       Local Committee note the Highways Devolved Capital Budget, attached as Appendix 2, is currently projecting a balanced budget.

29.

COPELAND HIGHWAYS WORKING GROUP pdf icon PDF 107 KB

To receive the minutes of the last Copeland Highways Working Group held on 27 July 2017 (copy enclosed)

 

Minutes:

RESOLVED that, the minutes of the Copeland Highways Working Group held on 27 July 2017 be received and noted.

 

30.

WHITEHAVEN TRAFFIC REGULATION ORDER (TRO) REVIEW pdf icon PDF 125 KB

To consider a report from the Corporate Director – Economy and Highways (copy enclosed)

 

Additional documents:

Minutes:

Mr GRPM Roberts declared a non pecuniary interest in under the Members’ Code of Conduct in this item as he is a member of Whitehaven Town Council.

 

Members considered a report from the Corporate Director – Economy and Highways which provided them with the background and details of proposed alterations to the traffic restrictions in the Whitehaven area, following statutory consultation and advertisement and sought a decision on whether to bring into force the Order referred to at paragraph 3.1 of this report to the extent specified therein.

 

Statutory consultation was undertaken in May and June 2017, on a number of proposed alterations to traffic restrictions in the Whitehaven area.  The review of the Whitehaven Traffic Regulation Order was carried out with the aim of maximising on-street parking provision in the town where possible, whilst addressing concerns of safety.

 

Statutory advertisement had been carried out during August and September 2017.  Members were now tasked with making the decision in determining whether the representations/objections to some of the proposals should be up-held or not.

 

Eighteen proposals were advertised, of which objections were received to six of the proposals.  Members were asked to agree that the twelve without objection were introduced as advertised.  This was AGREED.

 

The Traffic Management Team Leader then took members through the options for proposals where objections had been received.

 

Proposal No. 2 – Low Road (Meadow View) - following recent concerns in relation to traffic flows both in and out of Whitehaven town centre along the B5345 Low Road, residents were initially consulted on a number of traffic solutions to aid movement in that area.  The initial consultation suggested replacing a section of “No Waiting between 8am and 6pm on any other day than a Sunday” with “No Waiting at any time” restriction (double yellow lines) to improve visibility for vehicles travelling in a northerly direction.  A plan showing the proposal is attached as Appendix 3.

 

A number of responses were received, including a petition signed by residents of 20 of the affected properties requesting consideration be given to a “Residents Only” parking zone/bay along the frontage of Meadow View.

 

Consideration was given to the request for “Residents Only” parking, however  this cannot be progressed for a variety of reasons, which the Traffic Management Team Leader outlined. Therefore, a secondary phase of consultation suggested three different proposals, consisting of:

 

·      Option 1 – to replace a section of “No Waiting between 8am and 6pm on any other day than a Sunday” with “No Waiting at any Time” restriction (double yellow lines), and extend the “No Waiting at any Time” restriction along the section of unrestricted carriageway.  A plan showing the proposal was attached as Appendix 4 to the report;

·         Option 2 – to replace a section of “No Waiting between 8am and 6pm on any other day than a Sunday” with “No Waiting at any Time” restriction (double yellow lines), and install a section of “No Waiting at any Time” restriction mid-way along the section of unrestricted  ...  view the full minutes text for item 30.

31.

BECKERMET EXPERIMENTAL TRAFFIC REGULATION ORDER (ETRO) pdf icon PDF 94 KB

To consider a report from the Corporate Director – Economy and Highways (copy enclosed)

 

Additional documents:

Minutes:

Mr DE Southward declared a non pecuniary interest under the Members’   Code of Conduct in this item as he lived in the village.

 

The Local Committee considered a report from the Corporate Director – Economy and Highways which sought approval to proceed to statutory consultation on the suggested introduction of an Experimental Traffic Regulation Order at Beckermet, as shown on the overview plan attached as Appendix 1 to the report.

 

There had been longstanding concerns from communities along the A595 that had suffered from increasing pressure caused by excessive commuter traffic by rat-running.  Given the large volumes of traffic that used this road; not too dissimilar in numbers using the A66 from Penrith to the West, Cumbria County Council was keen to develop proposals that supported the communities affected.

 

As the Strategic Highway Authority it was incumbent upon Cumbria County Council to develop a long term solution to address this problem.  Part of this long term solution was to ensure that the A595, as the only trunk road in Copeland, was fully utilised rather than traffic flowing onto all the smaller lanes, lonnings and roads.

 

The suggested introduction of the experimental restrictions in Beckermet was part of a package of potential improvements that supported and encouraged the use of the A595. The County Council was keen to engage with businesses and local communities to develop, deliver and monitor such schemes to ensure maximum impact to prevent such rat-running.

 

The Highways Network Manager reported that he had received a letter from the small businesses of Beckermet, Beckermet Village School and Nursery and Beckermet Village Association in support of a statutory consultation being carried out.  Members noted this.

 

RESOLVED that Members agree that the statutory consultation procedure be undertaken in relation to the introduction of an Experimental Traffic Regulation (ETRO) that will;

 

a)    prohibit any vehicle, other than buses and pedal cycles, which is proceeding along the B5345 in either a southerly or south-easterly direction, from entering the C4014 Morass Road, Beckermet, as shown on the plan attached as Appendix 2; and

b)    prohibit any vehicle, other than buses and pedal cycles, proceeding in a south-westerly direction along the C4013 Nursery Road, Beckermet, from continuing in that direction beyond a point 295m south-west of its junction with the A595, as shown on the plan attached as Appendix 3.

32.

AREA MANAGER REPORT - COPELAND pdf icon PDF 137 KB

To consider a report from the Corporate Director – Health, Care and Community Services (copy enclosed)

 

Additional documents:

Minutes:

Members had before them a report from the Corporate Director – Health, Care  and Community Services which brought together information from across the Public Health and Community teams.  This report provided members with an update on the work of each service, identified activity against agreed priorities, highlighted current issues and provided an overview of the budget position.

 

The Area Manager took members through the report, specifically highlighting:-

 

·      Latest budget allocations

·      Capital programme update

·      Community grants

·      Members divisional allowances

·      Community development

·      Library updates

·      Public Health

 

In relation to the Capital programme update members requested a briefing to the next meeting on the Whitehaven Hub.  The Area Manager explained that this would be discussed in the private members' briefing taking place this afternoon.

 

RESOLVED that, members

 

(1)       note the budget summary outlined in Appendix 1 of the report;

(2)       agree the grant recommendations outlined in paragraph 4.3 of thew report;

(3)       agree the grant priorities referred to in paragraph 4.4 and outlined in Appendix 2 of the report;

(4)       agree the change of use for Local Member Scheme (LMS) funding as outlined in paragraphs 4.6 to 4.9;

(5)       agree to fund £648 of equipment for the Falls Prevention Awareness Week outlined in paragraph 4.33 of the report.

 

33.

FINANCIAL INCLUSION IN COPELAND pdf icon PDF 103 KB

To consider a report from the Corporate Director – Health, Care and Community Services (copy enclosed)

 

Minutes:

Mr FI Morgan had declared a non-pecuniary interest under the Members’ Code of Conduct in this item as his daughter worked for the Citizen’s Advice Bureaux in Egremont, and he was a member of the West Cumbria Credit Union .

 

Mr DE Southward had declared a non pecuniary interest under the Members’ Code of Conduct in this item as he was a member of the Credit Union.

 

The Local Committee considered a report from the Corporate Director – Health, Care and Community Services which acted as an end of year report for Copeland Local Committee on Financial Inclusion activity within the district for end of 2016/17 financial year.

 

Members were asked to note that in Copeland, the two main Financial Inclusion issues were:-

 

·      Problem debt affecting both employed and unemployed individuals alike, but particularly tending to affect households who rent far more than owner-occupiers.

·      The continued growth of Whitehaven, Egremont and District Credit Union (WEDCU).

 

Credit Union development

 

WEDCU had continued to increase its membership (as of the end of March 2017, there were 3161 adult members, and the size of its share balance was £1,364,259.02 which was now held by members as savings in the credit union).

 

The Credit Union undertook ‘A week of Action’ awareness week in March 2017.The campaign took place throughout Whitehaven and Egremont and was aimed at supporting the public to avoid Loan Sharks, improve budgeting and manage savings. This was undertaken in partnership with the ‘England Illegal money lending team.’

 

Money Advice

 

The Money Advice Service closed 348 cases during the financial year 2016-17, representing a total of £2,401,971 of problem debt being resolved. 

 

WEDCU and the CAB had identified a number of significant social policy issues for the County Council to be aware of:

 

·      Rent arrears

·      Utility debts

·      Doorstep collectors

·      Water arrears

·      Delays in Universal Credit payments

·      Council tax arrears

·      Mobile phone debts

·      Credit cards and catalogues

 

In relation to the Ways to Welfare Scheme - during the year 2016-17, The Ways to Welfare Service had supported 208 individuals from 258 contacts.

 

The main trends in terms of client profile in the past year had been:

 

The main factors reported by clients as reasons for them being referred to the service are:

 

·      New Benefit Claims

·      Benefit Sanctions

·      Delays in Benefits

·      Problems with Budgeting

 

Councillors felt that it might be useful for a representative from the Department of Work and Pensions (DWP) to attend a local committee meeting.  They regularly showed to be the most prolific referrer of people to Citizens Advice and the Ways to Welfare service, and it would be interesting to hear their views on the issues being faced in Copeland..  This was AGREED.

 

RESOLVED that,     the report be received and noted.

 

34.

APPOINTMENT OF LA GOVERNORS OF NURSERY, PRIMARY AND SECONDARY SCHOOLS pdf icon PDF 43 KB

To consider a report from the Corporate Director – Health, Care and Community Services (copy enclosed)

 

The report seeks approval of nominations of Cumbria County Council Governors of Nursery, Primary and Secondary Schools

 

Minutes:

Members considered an updated schedule from the Corporate Director – Health, Care and Community Services, which detailed vacancies for nursery, primary and secondary schools in Copeland.

 

The updated schedule contained an additional nomination for Moresby Primary School.

 

RESOLVED that,     subject to their agreement the following be appointed as representatives to nursery, primary and secondary schools:-

 

Hensingham Primary School        Paul Smith

                                                            25 Earl Road

                                                            Bransty

                                                            Whitehaven

                                                            Cumbria CA28 6BE

 

Kells |Infant School                         Wendy Skillicorn

                                                            21 Thornton Road

                                                            Whitehaven

                                                            Cumbria CA28 6UW

 

Lowca Community School             Paul Todd

                                                            24 Solway Road

                                                            Lowca

                                                            Whitehaven

                                                            Cumbria CA28 6BQ

 

Moresby Primary School                Helen Duncanson

                                                            4 Round Close Park

                                                            Whitehaven

                                                            Cumbria CA28 8UH

 

St James’ C of E Junior School    Fiona Donaldson

                                                            35 Irish Street

                                                            Whitehaven

                                                            Cumbria CA28 7BY

 

Thwaites School                              Ged McGrath

                                                            Hill Beck

                                                            The Green

                                                            Millom

                                                            Cumbria LA18 5HJ

 

35.

CHILDREN'S CHAMPION UPDATE

To receive an update from the Copeland Children’s Champion

Minutes:

None for this meeting.

 

36.

VERBAL UPDATE FROM MEMBERS ON OUTSIDE BODIES/EXTERNAL COMMITTEES

To receive a verbal update from members on any outside bodies/external committees they attend on behalf of Copeland Local Committee

 

Minutes:

Members received updates from representatives on the following outside bodies:-

 

·         Copeland Health and Wellbeing Board

·         Ghyll Scaur Quarry

·         West Lakes Academy

 

Members noted the updates.

 

37.

NUCLEAR ISSUES

None for this meeting.

 

Minutes:

The Cabinet Member for Economic Development and Property gave members a brief explanation on the plans for future member engagement on nuclear issues.  This was noted.

 

38.

Date and Time of Next Meeting

The next meeting will be held on 14 November 2017 at 10.15am at Cleator Moor Civic Hall and Masonic Centre

 

Minutes:

The next meeting will be held on 14 November 2017 at Cleator Moor Civic Hall and Masonic Centre at 10.15am