Agenda and draft minutes

County Council Local Committee for Eden
Friday, 9th February, 2018 10.30 am

Venue: Cumbria Local Enterprise Partnership Conference & Business Centre (LEP), Redhills, Penrith, CA11 0DT

Contact: Stewart Consterdine  Email: stewart.consterdine@cumbria.gov.uk

Items
No. Item

65.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

Minutes:

Apologies for absence was received from Councillor Claire Driver

 

66.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

A personal disclosure of interest was made by Councillor Neil Hughes, Eden Lakes in respect of item 6 and item 12, section 3.4, as he was a former Board member of Eden Citizens Advice Bureau.

 

67.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda

Minutes:

RESOLVED,       that the press and public be not excluded from the meeting during consideration of any items of business on the Agenda.

 

68.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch

 

Minutes:

There was no public participation at this meeting.

 

69.

MINUTES pdf icon PDF 83 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 11 December 2017. (copy attached)

 

Minutes:

Item 57 the meeting was held on 31 October 2017.

Item 59 Paragraph 8 “The Committee expressed support” The words “a view” removed.

Item 63 paragraph 7 should read “Councillor P Bell member for Eden East”.

 

RESOLVED that the minutes of the meeting held on 11 December 2017 were agreed as a correct record and signed by the Chair.

 

70.

MONEY ADVICE GRANT REVIEW pdf icon PDF 112 KB

[Electoral Divisions: All Eden]

 

To consider a report by the Corporate Director – Health, Care and Community Services (copy enclosed).

 

The report details the findings of the Money Advice Grant review undertaken to give insight to the delivery of the 2017/2018 grant awarded to Carlisle and Eden Citizens Advice for delivery in Eden.

 

Minutes:

This report was presented by Tracey Moran, Community Development Officer (Eden).

 

The report detailed the findings of the Money Advice Grant review undertaken to give insight to the delivery of the 2017/2018 grant awarded to Carlisle and Eden Citizens Advice for delivery in Eden.

Local Committee awarded a grant of £34,870 to Citizens Advice Carlisle and Eden (CACE) for delivery of Money Advice in Eden in 2017/18.

The contents of the report were fully discussed and a question was asked about naming the stakeholders mentioned in point 4.13 of the report.

Tracey Moran, Community Development Officer (Eden) advised that this information could not be shared in a public meeting as it was confidential. She agreed to share more information with Councillors via a briefing.

 

Concerns were raised over point 4.8, the overall reduction of Eden residents using the service.

 

Tracey Moran, Community Development Officer (Eden), explained that CACE had advised there had been issues with advertising and local links with other organisations however the service is  now running at 110% of target up from 80% on the production of the report.

 

A discussion took place in respect of making sure that the most vulnerable are being targeted and if the service could be improved by funding current and alternative providers within the budget. Also it was a concern that organisations were blurring the distinction between working to targets and working to outcomes.

 

Tracey Moran, Community Development Officer (Eden), informed the Committee that currently the grant asks the supplier to  target people who are likely to lose property or liberty through debit. She agreed to investigate if the current specifications of the grant could be amended to assist those that did not meet this criteria; through either one or a number of suppliers. She mentioned that further investigation into new methods of delivery was being undertaken by CACE early this year and agreed to bring a briefing paper back to the Committee detailing both areas at a future date.

 

 RESOLVED,

 

  1. that the report be noted.
  2. that a briefing paper be brought to the Committee at a future date detailing the possible range of use of the Money Advice Grant.

 

71.

2017/18 Highways Budget/Programme Progress Report pdf icon PDF 93 KB

[Electoral Divisions: All Eden]

 

To consider a report from the Corporate Director – Economy and Highways (copy enclosed).

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information.

 

 

Additional documents:

Minutes:

The report was presented by Nigel Butcher, Highways Network Engineer (Eden).

 

The report presented the Highways Revenue, Devolved Capital and Non-Devolved Capital Budget finance reports, combined with the highways programme progress information, which were detailed in the appendices attached to the report.

Nigel Butcher,  Highways Network Manager (Eden), explained that works described in appendix 2 , U3060 Bowscar Village Nr Penrith, will be deferred until the next financial year and works to Norfolk Road Penrith would take place sooner due to the number of potholes creating insurance claims.

 

There was a discussion concerning the change to the programme and Nigel Butcher, Highways Network Manager (Eden) assured the Committee that the Bowscar Village works will be a priority in the next financial year.

 

A discussion took place concerning the state of various roads with potholes in Eden and how money is accessed to repair them.

 

Nigel Butcher, Highways Network Manager (Eden), explained that there is money from the Department for Transport (DFT), but just fixing the potholes is not the answer and that Highways are striving to do more scheme works within existing budgets to address the issue.

 

Local Committee queried if there was a current gully cleaning scheme in place as it was suggested that regular gully cleaning would help prevent potholes.

 

Nigel Butcher,  Highways Network Manager (Eden), advised that there was no specific scheme for gully cleaning however highways are aware of this challenge.

 

During the discussion questions were asked if the County Council were looking at the causes of the pothole problem and if we are getting the best return for the money spent.

 

Nigel Butcher, Highways Network Manager (Eden), informed the Committee that dealing with the causes is a high priority so that the most effective use of resources can be made. Agreeing that being reactive is not a good use of resources.

 

It was pointed out by a member of the Committee that he wanted to make sure that it was known that on page 35, appendix 5, that there are two bridges in Crosby Ravensworth, one called Monk Bridge and another called Church Bridge, however the report referred to Monk Church Bridge which causes confusion and asked for this to be corrected.

 

Nigel Butcher, Highways Network Manager (Eden), informed the Committee that this will be duly noted.

 

A Councillor raised a concern in respect of some of his constituents in the Shap area due to an impending road closure, and subsequent diversion, for road works which will greatly inconvenience local residents and businesses.

 

The diversion commences on 19 February and the Councillor did not feel that sufficient consideration had been taken as to the affect and implications of the closure and the diversion would have on the residents and businesses. He requested a proposal to defer these works until the local community had been consulted on the matter and wanted the Committee to vote on this proposal.

 

A full discussion took place on the subject with implications for the local residents, businesses and the County  ...  view the full minutes text for item 71.

72.

Draft Highways Devolved Capital Programme for Eden 2018/19 pdf icon PDF 112 KB

[Electoral Divisions: All Eden]

 

To consider a report by the Corporate Director – Economy and Highways (copy enclosed).

 

This report sets out the proposed draft programme of works which it is anticipated can be delivered through the devolved Highways Capital funding available for 2018/19. 

 

Additional documents:

Minutes:

The report was presented by Nigel Butcher, Highways Network Manager (Eden).

 

The County Council’s overall highways capital budget for 2018/19 was estimated for the purposes of this report until it is agreed by County Council.

The estimated base budget allocation for Eden was £3,794,000, and this included allowances for Non-Principal Road Network structural maintenance, surface treatment, street lighting column replacement, and highway improvement schemes. 

The report set out the proposed draft programme of works which it was anticipated could be delivered through the devolved Highways Capital funding available for 2018/19. The proposed capital programme allocations were summarised in paragraph 4.6 and detailed in Appendices 1, 2, 3, and 4 of the report.

Nigel Butcher, Highways Network Manager (Eden), explained that the base budget had been reduced from last year and on the list of items on page 57 of the report the surface treatment allocation had been reduced whilst the drainage allocation had been increased. He also mentioned that page 67, appendix 4, detailed the priority schemes and advised that those below the cut off line would be dealt with in priority order.

 

A discussion took place concerning the various schemes in the report and how things could be done differently. This included the possibility of other streams of funding such as local business and fundraising from the community.

 

Nigel Butcher, Highways Network Manager (Eden), advised that he will work with the Eden Area Manager to look into this area and bring this back to the Committee.

 

RESOLVED,that, subject to approval of the budget by Full Council:

·         the apportionment of the devolved Draft Highways Capital budget for 2018/19 be approved as detailed below:

Item

Recommended 2018/19 Allocation

(£)

Surface Treatment

(Appendix 1 and paragraphs 4.5 to 4.8 of the report)

717,000

Pre-Surface Treatment patching

676,500

Prioritised carriageway, drainage and remedial earthworks schemes

(Appendix 2 and paragraphs 4.9 to 4.11of the report)

1,341,000

Prioritised footway schemes

(Appendix 3 and paragraph 4.12 of the report)

174,500

Minor Structural Repairs - Carriageways and Footways

500,000

Minor Structural Repairs – Drainage

175,000

Maintenance of traditional highway fingerpost signing

(paragraph 4.13 of the report)

20,000

Road Lighting Column Replacement

50,000

Local Area Transport Improvement Schemes

(Appendix 4 and paragraphs 4.14 to 4.15 of the report)

140,000

2018/19 Additional Revenue Saving

tbc

 

TOTAL

3,794,000

 

·         that the list of named schemes detailed in Appendices 1, 2, 3, and 4 of the report be approved as the draft devolved Highways Capital programme for 2018/19.

 

73.

Draft Eden Highways Revenue Budget Allocations 2018/19 pdf icon PDF 98 KB

[Electoral Divisions: All Eden]

 

To consider a report by the Corporate Director – Economy and Highways (copy enclosed).

 

The reports requests members to agree the proposed allocations among the budget heads within the Draft Highway Maintenance Revenue Budget subject to full Council’s approval of the budget for 2018/19.

 

Minutes:

The report was presented by Nigel Butcher, Highways Network Manager (Eden).

 

The County Council’s revenue budget for 2018/19 had not yet been approved by County Council. But for the purposes of the report the funding available for the 2018/19 draft highways revenue budget, which was devolved to this Local Committee was estimated to be the same as 2017/18.

The draft highways revenue budget allocation to Eden for 2018/19 was estimated at £746,009. This was the same as the allocation for 2017/18.

Nigel Butcher, Highways Network Manager (Eden), advised there were various options for the Committee to consider within the budget by transferring amounts between the various lines on page 71 of the report.

The report was discussed but the Committee concluded that before any transfers between lines takes place more information is required on each of the lines on page 71 so that informed decisions could be made.

Nick Wright, Area Manager Eden, suggested  this as an item for a future committee workshop, which was supported by Committee.

 

RESOLVED, that, subject to the approval of the budget by full Council, Members agree the allocations among the budget heads within the devolved Highways Draft Maintenance Revenue Budget for 2018/19 as proposed in paragraph 4.2 of the report.

 

74.

2018/19 Draft Non Devolved Highways Capital Programme pdf icon PDF 93 KB

[Electoral Divisions: All Eden]

 

To consider a report by the Corporate Director – Economy and Highways (copy enclosed).

 

This report advises members of the County Council’s Draft Highways Non-Devolved Capital programme in Eden for 2018/19.

 

Additional documents:

Minutes:

The report was presented by Nigel Butcher, Highways Network Manager (Eden).

 

The report was for information only, and advised members of the County Council’s Draft Highways Non-Devolved Capital programme in Eden for 2018/19.

The County Council’s overall highways capital budget for 2018/19 had not yet been confirmed by County Council but for the purposes of the report the budget had been estimated to be the same as 2017/18.

The report was fully discussed and it was noted that on page 79 of the report there were no schemes entered on the tables.

Nigel Butcher, Highways Network Manager (Eden), explained that schemes had not yet been decided but details will be available at the next meeting.

The Committee wanted to ensure that any road closures in the schemes on page 81 of the report were notified to the Committee well in advance.

Nigel Butcher, Highways Network Manager (Eden), confirmed this would be done.

RESOLVED, that, subject to approval of the budget by Full Council:

  1. that the apportionment of the devolved Draft Highways Capital budget for 2018/19 be approved as detailed in paragraph 4.4; and
  2. that the list of named schemes detailed in Appendices 1, 2, 3, and 4 be approved as the draft devolved Highways Capital programme for 2018/19.

 

75.

Penrith Traffic Regulation Order - Proposed Variation pdf icon PDF 112 KB

[Electoral Divisions: Penrith East, Penrith West]

 

To consider a report by the Corporate Director – Economy and Highways (copy enclosed).

 

This report advises of a number of proposed changes to the Penrith Traffic Regulation Order (“the Penrith TRO”).

 

Additional documents:

Minutes:

This report was presented by Kevin Crawley, Traffic Management Team Leader (East).

 

The report advised Members of a number of proposed changes to the Penrith Traffic Regulation Order (“the Penrith TRO”) referred to at paragraph 3.1 of the report. The proposed changes had come from a variety of sources including Member and resident suggestions and ongoing reviews of existing restrictions.

The report sought approval from Members to undertake statutory consultation and advertisement and to proceed to bring the Variation Order referred to at paragraph 3.1 of the report into operation, should there be no unresolved objections.

The Committee expressed their thanks to all the Officers involved with this scheme for work well done.

RESOLVED, that the Committee agrees to proceed to statutory consultation and advertisement of a variation to The County of Cumbria (Various Roads, Penrith) (Consolidation and Provision of Traffic Regulations) Order 2017, (”the Variation Order”), namely to:-

 

1.     

a.    Introduce new No Waiting at Any Time restrictions around the junctions of Holme Riggs Avenue, Mayburgh Avenue and Netherend Road with Wetheriggs Lane.

b.    Introduce new No Waiting at Any Time restrictions around the junction of Netherend Road with Mayburgh Avenue.

c.    Introduce new No Waiting at Any Time restrictions on both sides of Princes Street from its junction with Crown Square to its junction with Great Dockray and on the southeast side of Great Dockray from Princes Street to West Lane.

d.    Introduce new No Waiting at Any Time restrictions around the junctions of Hawthorn Drive and Laburnum Way with Ash Road.

e.    Introduce new No Waiting at Any Time restrictions on both sides of Ash Road at its junction with Cherry Gardens.

f.     Introduce new No Waiting Monday to Saturday 8am – 4pm restrictions on the west side of Pategill Road opposite numbers 51,53 & 55 and on the east side from the end of the layby outside number 47 to number 51.

g.    Introduce a new 7.5 tonne Weight Restriction (Except for Access) on Castle Hill Road from its junction with the A686 to its junction with Beacon Edge.

2.     

a.  Any unresolved representations received to the Variation Order will be reported back through the Local Committee process for determination. However, in the absence of any such representations, Local Committee is asked to resolve that the Variation Order detailed at paragraph 1 above, be brought into operation, having taken into consideration the matters contained in section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of the report.

 

76.

2017/18 Local Committee Devolved Budget Monitoring and Update Report pdf icon PDF 122 KB

[Electoral Divisions: All Eden]

 

To consider a report by the Corporate Director – Health, Care and Community Services (copy enclosed).

 

This report presents the actual expenditure and commitments recorded against the Eden Local Committee Communities Budget as at 31 December 2017 and provides the Local Committee with an update on the activity of the Eden Community Services Team.

 

Additional documents:

Minutes:

Councillor Neil Hughes did not take part in resolution 5 (a).

This report was presented by Nick Wright, Area Manager Eden.

 

The report presented the actual expenditure and commitments recorded against the Eden Local Committee Communities Budget as at 31 December 2017 and provided the Local Committee with an update on the activity of the Eden Community Services Team.

During the discussion of the report it was noted that on page 107 point 4.9 the word “town” should be replaced by “Appleby”.

Also during the discussion point 3.5.1 concerning the Parish Councils Websites allocation clarity was sought over whether this initiative would support officer time or be offered directly to Parish Councils.

Nick Wright, Area Manager( Eden) explained that members of a Parish Council may not have the time to spend on their individual websites and a small grant from this fund will help them develop their website via funding Clerk time or an external provider.

 

RESOLVED,     that

 

                            (1)       the budget allocations for 2017-18 and the commitments and expenditure recorded to date be noted;

 

                            (2)       the unallocated resources in the Communities Revenue Budget of £58,282 as at 31 December 2017 be noted;

 

                            (3)       the Area Planning update included in this paper be noted;

 

                            (4)       a grant of £5,000 from General Provision for Eden and South Lakeland Credit Union to support the group in achieving financial security and a sustainable future be agreed;

 

                            (5)       “Building Stronger Communities” has 2 parts to the recommendation:

 

                                        (a)       an allocation of £10,000 from General Provision for the delivery of the “Building Stronger Communities” project aimed at supporting community wellbeing through the development by Parish Councils of their websites and by community groups of local lunch clubs be agreed;

 

                                        (b)       to delegate to the Area Manager, in consultation with the local member the award of small grants to Parish Councils and community groups from the allocation referred to in recommendation (a) above.

 

77.

LA GOVERNOR APPOINTMENTS pdf icon PDF 35 KB

To receive a report from the Corporate Director – Health, Care and Community Services (copy enclosed)

 

A schedule of recommendations for local authority governor appointments to schools in Eden.

Minutes:

This report was presented by Nick Wright, Area Manager Eden, to appoint governors to schools in the Eden Area.

RESOLVED, that subject to their approval the following be appointed to serve as Governors

STATUS AND NAME OF SCHOOL

NO OF LA GOVERNORS TO BE APPOINTED

NOMINATIONS

NOMINATED BY

Stainton Primary School

1

Mrs Kay Hall

Lake House

Watermillock

Penrith

Cumbria

CA11 0JH

School

Appleby Primary School

1

Mr Neal Banner

3 Rookery Lane

Appleby

CA16 6FL

Cllr Connell

 

78.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee

Minutes:

Councillor Tom Wentworth Waites, Greystoke and Hesket, attended the meeting of The Aramathwaite School Hall Committee. He advised this is a small group of dedicated people who do a lot of work and fund raising to bring Armathwaite School Hall into good condition.

 

Councillor Phil Dew, Kirkby Stephen, and Councillor Andrew Connell, Appleby, attended the meeting of the Holehird Trust. This is a longstanding trust which manages the estate, farms and properties which is owned by the County Council. The trust also has the provision to make grant awards to local worthy causes. Local Charities can apply and all applications are vetted by outside assessors.

 

Councillor Patricia Bell, Penrith East, attended the meeting of the Gilford Referral Centre. The centre provides alternative education provision for students. She was enthused at the impressive work of the students and the dedication of the staff.

 

Councillor Phil Dew, Kirkby Stephen, attended a meeting of the Children’s Champions who discussed Looked After Children. The meeting discussed the lack of foster carers with approximately a third of the Looked After Children being fostered out of the county and a huge cost.

 

An advertising campaign is currently being created to try and enrol more foster carers.

 

The Cumbria Care leavers offer, the support offered to Care leavers aged between 18 and 25, was also discussed.

 

Nick Wright, Area Manager Eden will make further enquiries concerning Council Tax Relief for the Care Leavers Offer.

 

Councillor Phil Dew, Kirkby Stephen, and Councillor Andrew Connell, Appleby, also attended the Appleby Horse Fair Traffic Management Working Group meeting. Various matters were discussed and a fully costed Traffic Management Plan for this year’s fair will be presented to committee in due course.

 

79.

DATE & TIME OF NEXT MEETING

To note:-

 

(1)       there will be an Eden Member Workshop to be held on Tuesday 27 February 2018 at 1.00 pm in the Control Room, Penrith Fire and Rescue HQ.

 

(2)       the next meeting of Eden Local Committee will be held on Thursday 15 March 2018 at 10.30 am in the Community Room, Fire and Rescue Headquarters, Penrith

 

Minutes:

There will be an Eden Member Workshop to be held on Tuesday 27 February 2018 at 1.00 pm in the Control Room, Penrith Fire and Rescue HQ.

 

The next meeting of Eden Local Committee will be held on Thursday 15 March 2018 at 10.30 am in the Community Room, Fire and Rescue Headquarters, Penrith.