Agenda and draft minutes

Holehird Trust Joint Committee
Thursday, 13th June, 2019 2.00 pm

Venue: Meeting Room at Holehird Trust Estate

Contact: Daniel Hamilton  Email: daniel.hamilton@cumbria.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

There were no apologies for absence received on this occasion.

2.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).  

 

Minutes:

Mr W Clark disclosed a non-pecuniary interest in relation to item 6 (Application 21500b) as he is a trustee at Learning Plus.

 

Mr W Clark disclosed a non-pecuniary interest in relation to item 6 (Application 21522b) as he is a member of Blackwell Sailing Club.

 

 

 

 

 

 

3.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

The meeting resolved to exclude the press and public during consideration of Item 8 on the Agenda (Property Matters).

 

4.

MINUTES OF PREVIOUS MEETING pdf icon PDF 197 KB

To receive the minutes of the previous meeting held on 13 march 2019 (copy enclosed).

 

Minutes:

The minutes of the meeting held on 13 March 2019 were approved as a correct record.

5.

CUMBRIA COMMUNITY FOUNDATION AGREEMENT pdf icon PDF 224 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed).

Additional documents:

Minutes:

A report was considered from the Executive Director – Corporate, Customer and Community Services regarding the Cumbria Community Foundation Agreement 2017-20, Financial Statement and Distributions for the year ending 31 March 2019.

 

The Finance officer took members through the income and expenditure for the previous year. Members were asked to note that rent income had increased since the previous year as some properties which were previously undergoing refurbishment had now been let. Members were informed that there had been no major insurance claims carried out this year so expenditure had remained comparatively low in that area but that there had been increased expenditure on building and ground maintenance in comparison to the previous year.

Members were pleased to hear that the accounts were in a comfortable position and thanked the Finance Officer for his report.

RESOLVED that,                 members note the income and expenditure for the 2018-19 financial year.

 

 

6.

GRANT APPLICATIONS pdf icon PDF 112 KB

To consider grant applications received by Cumbria Community Foundation (copy enclosed).

Additional documents:

Minutes:

Members considered the recommendations of the Senior Grants & Donor Services Officer from Cumbria Community Foundation.

 

RESOLVED to approve the following grants

 

21493b Long Marton Parish Institute

Application to upgrade facilities

Requested £4,944

Recommended £2,000

Approved £2,000

 

21500b Learning Plus

Salary of coordinator

Requested £3,500

Recommended £2,000

Approved £2,000

 

21522b Blackwell Sailing

Upgrade of facilities

Requested £3,665

Recommended £1,665

Approved £1,655

 

21515b Lakes Alive

Musician and workshop costs for LOOM festival

Requested £3,000

Recommended £1,000

Approved £1,000

 

21556 Nateland & Oxenholme Pre School

Funding to buy a camping-style ‘pod’

Requested £8,200

Recommended £2,000

Approved £2,000

 

21411a Patterdale King George V Playing Field Foundation

Application to fund new community pavilion

Requested £10,000

Recommended £2,000

Approved £2,000

 

RESOLVEDnot to approve the following applications

 

21448b Castle Street Centre

Upgrade of facilities

Requested £4,000

Recommended £0.00

Approved £0.00

 

The total that was allocated in grants on this occasion was £10,665.00.

7.

DATE AND TIME OF NEXT MEETING

The next meeting will be held on 12 September 2019 at 10:00am in Committee Room 1, County Offices, Kendal.

 

Minutes:

The next meeting will take place at 10 am on 12 September 2019 at County Offices, Kendal.

8.

PROPERTY MATTERS

To consider a report from the Land Agent (copy enclosed).

 

Not for publication by virtue of Paragraph 1 and Paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972, as this report contains exempt information relating to any individual, and information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

 

Minutes:

A representative from Savills land agents attended the meeting and presented a report on activity in relation to individual properties owned by the Trust:

 

·         Leonard Cheshire Disability Holehird House

·         Lakeland Horticulture Society

·         Holehird Farm Flat

·         Glenside De-Laney

·         Glenside De-Laney – Glenside Quietways

·         Low Borrans East

·         2 Boot Cottage

·         Far Orrest Farm

 

The representative discussed various aspects of management of the Trust’s property, seeking guidance from Members.