Agenda and draft minutes

Holehird Trust Joint Committee
Thursday, 12th September, 2019 10.00 am

Venue: Committee Room 1 , County Offices, Kendal

Contact: Daniel Hamilton  Email: daniel.hamilton@cumbria.gov.uk

Items
No. Item

9.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies have been received from Mr A Connell and Mr J Bland.

10.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).  

 

Minutes:

There were no disclosures of interest made on this occasion.

11.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

The meeting resolved to exclude the press and public during consideration of Item 8 on the Agenda (Property Matters).

 

 

12.

MINUTES OF PREVIOUS MEETING pdf icon PDF 72 KB

To receive the minutes of the previous meeting held on 13 June 2019 (copy enclosed).

 

Minutes:

RESOVED that,                    the minutes of the last meeting of the Holehird Trust Joint Committee held on 13 June 2019 be agreed as an accurate and complete record with the following amendment:-

 

·         Minute 6 – Grant applications: The approved grant should have read £1665.00 in line with the recommendation.

13.

CUMBRIA COMMUNITY FOUNDATION AGREEMENT pdf icon PDF 108 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

Additional documents:

Minutes:

Members considered a report from the Director Finance (Section 151 Officer) which updated members on the income and expenditure of the Holehird Estate to date, and identified the amount available for grants and fees for the 2019-20 financial year.

 

Discussion took place regarding the accounts to 31 August 2019 in comparison with those from the end of the previous financial year. It was acknowledged that the accounts were in a healthy condition.

Members were informed that the amount available to distribute in 2019-20 was still the originally set £ 40,000 plus fees of £ 4,000.

 

Prior to the meeting £ 10,665 had been distributed on grants which left a further £ 29,335 available to be distributed during the 2019-20 financial year.

 

It was RESOLVED that,     Members note the amounts available for distribution on grants and fees for the 2019-20 financial year.

 

 

 

 

14.

GRANT APPLICATIONS pdf icon PDF 72 KB

To consider grant applications received by Cumbria Community Foundation (copy enclosed).

 

Additional documents:

Minutes:

Members considered the recommendations of the Senior Grants & Donor Services Officer from Cumbria Community Foundation.

 

RESOLVED to approve the following grants:-

 

 

21692 South Lakes Action on Climate Change towards transition

The food hub @ 155

Approved £2,000.00

Requested £2,000.00

Recommended £2,000.00

Priority – All age groups

Charitable objectives - to provide services to beneficiaries

 

 

21690c Penrith Cricket Club

Coach Education Project

Approved £1,500.00

Requested £3,500.00

Recommended £2,000.00

Priority – Children & Young People

Charitable objectives - to provide services to beneficiaries

 

 

21663c The Lighthouse Community Mental Health Hub

Drop in Service

Approved £2,500.00

Requested £6,142.00

Recommended £2,000.00

Priority – Older people

Charitable objectives - to provide advance the education of beneficiaries

 

 

21627 Bolton Nursery

Pre-school swimming lessons

Approved £540.40

Requested £540.40

Recommended £540.40

Priority – Children & Young People

Charitable objectives - to provide services to beneficiaries

 

 

21594 Kendal Gymnastics Club

Relocation of Facilities

Approved £10,420.00

Requested £10,420.00

Recommended £2,000.00

Priority - Children & Young People

Charitable objectives - to provide the facilities to beneficiaries.

 

 

21570 The Lakes School Community Partnership

Talking Heads

Approved £500.00

Requested £1,974.00

Recommended £00.00

Priority - Children & Young People

Charitable objectives - to provide the services to beneficiaries.

 

 

21721 Kirkby Stephen Mountain Rescue Team

Base Resilience Project

Approved £1,000.00

Requested £10,000.00

Recommended £1,000.00

Priority – All age groups

Charitable objectives - to provide the services to beneficiaries.

 

 

The total amount allocated on this occasion was £10,040.40

 

15.

DATE AND TIME OF NEXT MEETING

The next meeting will be held on 19 December 2019 at 10:00am in Committee Room 2, County Hall, Kendal.

 

Minutes:

The next meeting will be held on 19 December 2019 in Committee Room 2, County Hall, Kendal.

16.

PROPERTY MATTERS

To consider a report from the Land Agent (copy enclosed).

 

Minutes:

A representative from Savills land agents attended the meeting and presented a report on activity in relation to individual properties owned by the Trust:

 

·         Current management policy

·         Lilly Cottage

·         No 2 Boot Cottage

·         Defining Local Occupants/Affordable Rent

·         Thickholme Water Supply

·         Glenside De-Laney

·         Far Orrest Farm

·         Lakeland Horticultural Society

 

The representative discussed various aspects of management of the Trust’s property, seeking guidance from Members