Agenda and minutes

County Council Local Committee for Eden
Monday, 10th June, 2019 10.30 am

Venue: Penrith Leisure Centre, Southend Road, Penrith CA11 8JH

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

1.

Election of Chair

To elect a Chair for the ensuing year

Minutes:

RESOLVED that, Mr D Whipp be appointed as Chairman for the ensuing year

 

Mr Whipp in the Chair

 

Mr Whipp thanked the Committee for appointing him as Local Committee Chair for the third consecutive year.

2.

Election of Vice Chair

To elect a Vice Chair for the ensuing year

Minutes:

RESOLVED that, Mr Dew be appointed Vice Chair of the Committee for the ensuing year.

3.

APOLOGIES FOR ABSENCE

To receive any apologies for absence

Minutes:

There were no apologies for absence.

4.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

There were no disclosures of interest made at the meeting.

5.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any items of business on the Agenda

Minutes:

RESOLVED        that, the press and public not be excluded from the meeting during consideration of any items of business on the Agenda.

 

6.

PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch

Minutes:

There were no items of Public Participation at the meeting.

7.

MINUTES pdf icon PDF 226 KB

To confirm as a correct record the Minutes of the meeting of the Local Committee held on 26 March 2019

Minutes:

RESOLVED    that, the Minutes of the meeting held on 26 March 2019 be agreed as a correct record and signed by the Chair.

 

Mr Hughes thanked the Senior Democratic Services Officer for the sensitively drafted Minutes of the 26 March 2019 meeting.

 

8.

PRESENTATION: Active Lives

To receive a presentation from Becky Underwood, Development Officer, Active Cumbria

Minutes:

Members received a presentation from the Development Officer from Active Cumbria on tackling physical inactivity. The presentation provided a positive picture of activity across Eden in all age groups. The presentation would be circulated to the Committee after the meeting. The presentation covered the following:

 

·         Why is Physical Activity Important?

·         Early Years (Birth –5 years) expected activity

·         Children and Young People (5 -18 years) expected activity

·         Adults and Older Adults expected activity

·         Contribution to Wider Outcomes

·         The Inactivity Challenge in Cumbria

·         Low Socio-Economic Classifications

·         Inactivity with Age and in localities

·         Children and Young People Behavioural Report December 2018

·         Overall Sport and Physical Activity Levels of Children and Young People in Cumbria

·         Overall Less Active Children and Young People in Localities

·         Less Active Primary and Secondary Children and Young People in Localities

·         Less Active Children and Young People At School and Outside School in Cumbria

·         Less Active Children and Young People At School in Localities

·         Less Active Children and Young People Outside School in Localities

·         Children and Young People Attitudinal Report March 2019 and its headlines

·         How members could help

 

The Development Officer offered to link with members to improve activity in their divisions. Following member questions, the Development Officer advised on the processes employed to extract activity data for children and young people. A number of members raised how prohibitive the cost of engaging in activities was and reasons why people may not engage with sport. The Development Officer advised how the County Council was deploying its resources in the localities to aid those who needed to be more active.

 

Miss Fearon asked that she receive Penrith activity information which she would then circulate within her Division. The Public Health team was congratulated for its work. It was welcomed that GPs were now advocating exercise in order to improve mental health.  It was hoped that Park Runs would be rolled out across Eden. Members welcomed that the Development Officer was a member of the Committee’s Children and Young People’s Working Group; her contribution was considered vital in the fight in improving health and obesity.

 

A recess took place at 11.15am whilst a photograph of the Committee was taken to include in a pack for young people who had taken part in the recent ‘Share a Smile project’. The meeting reconvened at 11.20.

 

Members looked forward to receiving future activity figures for Eden.

 

RESOLVED that, the position be noted.

9.

REVIEW OF MEMBERSHIP AND TERMS OF REFERENCE OF EDEN LOCAL COMMITTEE WORKING GROUPS pdf icon PDF 256 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services

 

This report asks members to agree an appointment to the Children and Young People Working Group and review the membership and Terms of Reference of the following Eden Local Committee Working Groups:

 

1.    Children and Young People Working Group

2.    Penrith Members Working Group

3.    Rural issues Working Group

 

Additional documents:

Minutes:

A report was considered from the Executive Director – Corporate, Customer and Community Services regarding Eden Local Committee’s Working Groups Review. The report gave members the opportunity to review and comment on the Terms of Reference and membership of the Working Groups.

 

The Area Manager provided the background to the establishment of and the purpose of the Working Groups. At the 31 October 2019 meeting of the Committee, it had been resolved that the Terms of Reference and membership of the Working Groups be reviewed initially at the annual meeting of the Committee then again twelve months later. Once reviewed this would be agreed for the ‘life of the Council’.

 

Ms Driver gave a detailed briefing on the positive work of the Rural Issues Working Group. This included working with partners and extensive work to identify the priorities of the Group and skills and training.

 

Mrs Bell gave a detailed briefing on the work of the Penrith Members’ Working Group which was taking area planning to a new level and added that increased working in partnership would provide better outcomes in Eden.

 

Mr Dew gave a detailed briefing on the work of the Children and Young People’s Working Group. This included looking at the Corporate Parenting role, reviewing grant applications and strategic funding for mental health and obesity. He was pleased to announce the success of the ‘Random Acts of Kindness’ project which he hoped would be rolled out across Cumbria and the country.

 

In discussing the Terms of Reference, it was suggested that the Working Groups invite the relevant Portfolio Holders from Eden District Council to their meetings.

 

In welcoming the positive work undertaken by the Working Groups, Miss Fearon raised concerns over inconsistencies across the Groups’ Terms of Reference and the transparency of the work undertaken by the Working Groups as they did not meet in public. She moved that the Terms of Reference be given further consideration and a further report be brought to a future meeting of the Committee for discussion. Mrs Carrick Seconded the Motion, adding that an understanding was required of why there were differences between the Working Groups’ Terms of Reference and highlighted a number of inconsistencies between them. A number of members did not support the Motion.  Following a vote on the Motion with 5 in favour and 4 against, the Motion was carried.

 

Discussion ensued on how to reach an informed agreement on the Terms of Reference. This included whether to hold the discussions with the press and public in attendance or in private. A member considered it critical that as the decision making body, the Local Committee should discuss the Terms of Reference in public. By assent of the Committee, members agreed to advise the Area Manager of their issues with the Terms of Reference, amendments would be made by the Area Manager and then be circulated to the Committee before being considered at a public meeting of Eden Local Committee.

With regard to membership, Mrs Bell stepped down as  ...  view the full minutes text for item 9.

10.

AREA PLANNING IN EDEN pdf icon PDF 315 KB

[Electoral Divisions: All]

 

To consider a report from the Executive Director – Corporate, Customer and Community Services

 

The Area Manager’s report brings together information from across the Community teams including Community Development and Services, Public Health and Waste Prevention. This report provides Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.

 

Additional documents:

Minutes:

A report was considered from the Executive Director – Corporate, Customer and Community Services regarding Area Planning in Eden. The report brought together information from across the Community teams and gave an update on the work of each area, identified activity against priorities, highlighted current issues and provided an overview of the budget position. An updated report had been circulated and published prior to the meeting which had amended figures relating to projects for funding.

 

The Area Manager explained about area planning in detail. He talked about Penrith being a pilot area planning area and the work undertaken there and in Alston. The Public Health Locality Manager – Eden talked in detail about Eden Integrated Care Community, the Eden Health and Wellbeing Forum, Living Well Coaches, the Affordable Warmth Partnership and Suicide Safer Eden. The Area Manager explained the reason for the proposal to reduce the number of Local Committee meetings.

 

A member highlighted her request for safeguarding training for library staff. The Public Health Locality Manager – Eden advised on the response from the Public Health Consultant for North Cumbria that this training, usually provided for front line staff, would be useful for library staff. Discussion took place on the provision and use of a mini bus in Alston, for people wanting better transport for the residents of Alston who did not belong to a community group. Ms Driver provided a briefing on the success of a steering group that was now in place and was pleased to report that the mini bus’s use had increased.

 

A number of members urged the Area Manager to increase the pace of the Penrith Parking and Movement Study, asking that a detailed study be undertaken in partnership as it had been under discussion for three years and residents were keen to see the matter resolved. Members asked that third sector representatives’ contact details be listed in future reports so members could contact them.

 

In discussing the budget allocations for 2019-20 and the commitments and expenditure recorded to date, a member asked that other areas beyond the four principal towns be recorded. It was confirmed that an officer from the Allerdale community team was included in the North Fells’ area work.

 

In discussing the area planning update, a number of members asked that the Penrith Area Planning Officer Group report to Eden Local Committee not just the Working Group. Young people had been invited to the Local Committee during the ‘Share a Smile’ project and it was requested that the invitation be repeated. The lack of the third sector’s voice in Eden Integrated Care Community was highlighted. Members were advised that the public would be consulted when Plans were in place. It was raised that since the demise of LINK, there was not a mechanism for the public to engage with health. The Area Manager would investigate the provision of the ‘Lets Cook’ course in Shap and Glendridding.

 

It was moved by Mrs Bell and Seconded by Mr Hughes that Mr Connell be  ...  view the full minutes text for item 10.

11.

2018/19 HIGHWAYS PROGRAMME YEAR END OUTTURN REPORT pdf icon PDF 184 KB

[Electoral Divisions: All]

 

To consider a report from the Acting Executive Director – Economy and Infrastructure.

 

This report presents the highways year end outturn budget information, as detailed in appendices attached to the report.

 

Additional documents:

Minutes:

A report was considered from the Acting Executive Director – Economy and Infrastructure regarding the 2018/19 Highways Budget/Programme Outturn. The report presented the Highways Revenue, Devolved Capital and Non Devolved Capital Budget Outturn information.

 

The Highways Network Manager explained the reasons for the underspend on the Highways Revenue Budget. Members were reminded of the £1.7m additional budget allocated to Eden from the Government for highways work. The Highways Team had been successful in delivering all of the identified schemes. Scheme slippage on the Priority Assessed Schemes was explained for members. This included the Friargate Car Park completed in May 2019,  Penrith Parking Review and Pedestrian and Cycling Improvements.

 

The Highways Network Manger provided an explanation of the specific underspend on the Village Speed Limit budget and Public Transport Infrastructure. He advised that there was often a period of time between investigation and feasibility on a highway scheme and implementation across two financial years hence the underspend. Members asked that the underspend be vired in order of priority for the 2019/20 Revenue and Capital Programme, for example at Howtown Outdoor Centre. A number of members referred to work that had been agreed by Local Committee but was not yet complete. The Highway Network Manager confirmed that members would be given the opportunity to approve virement across budget headings in a future report.

 

The Highways budget was considered to be an excellent piece of work. The Highways Team was congratulated for the work it had undertaken in the context of the award of Government money and the time constraints in which to spend it and complete the work.

 

RESOLVED that the report be noted.

12.

Local Committee Chairs and Leadership pdf icon PDF 212 KB

To receive the Minutes of the Local Committee Chairs and Leadership meeting held on 30 April 2019

Minutes:

The Chairman presented the Minutes of the meeting of Local Committee Chairs and Leadership held on 30 April 2019.

 

A member welcomed the Borderlands update in terms of support for major engineering projects and referred to the importance of the Penrith to Keswick railway.

 

RESOLVED that the minutes of the Local Committee Chairs and Leadership meeting held on 30 April 2019 be noted.

13.

UPDATE FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive a verbal update from members on any outside bodies they attend on behalf of Eden Local Committee

Minutes:

Mr Dew gave detailed updates on the following:

 

·         The MASCG Group meetings held on 29 April and 20 May to discuss arrangements for the Appleby Horse Fair

·         His meeting with Billy Welch

·         The Health and Wellbeing Forum meeting about the support for long term disabled people getting back into employment

 

Miss Fearon reported that it was beneficial for the Local Committee to have a representative on the MASCG Group. She reported that users of the A685 had commented positively about the highway arrangements for Appleby Horse Fair. She congratulated Cumbria Police on their support for the Fair. Mr Connell concurred with Mr Dew and Miss Fearon and awaited the publication of the report of the Horse Fair.

 

Ms Driver advised that Dr Hanley had recently been appointed as a representative on the County Council’s Health Scrutiny Committee. His health expertise was welcomed.

 

Mr Hughes hoped that the Eden Health and Wellbeing Forum would be held in public in future.

 

Miss Fearon advised on the following:

 

·         An update on the Casualty Reduction and Safer Highways Group would be reported to the next meeting of the Local Committee

·         The County Council would hold an Armed Forces event at the June full Council meeting.

·         Eden District Council would be holding an Armed Forces event

·         Information would be disseminated to the Local Committee about the work undertaken by the Armed Forces Covenant Partnership.

14.

ACTION LOG pdf icon PDF 161 KB

To update Members on progress of Actions agreed from previous meetings.

 

Minutes:

The Committee reviewed the Action Log.

 

The Chairman reported on his recent attendance at Cabinet regarding the referral from Eden Local Committee which asked Cabinet to work with the Leader of the Opposition to lobby Government for more money for highways in Cumbria.  He reported that Cabinet supported the Local Committee’s referral and that the Cabinet Member for Highways and Transport had supported the Chairman’s remarks about providing funding for highways work relating to the Appleby Horse Fair from a different budget.

 

RESOLVED that, the following be removed from the Action Log:

 

·         Cabinet Referral

·         Appointment to the Local Committee’s Children and Young People Working Group

·         Eden Affordable Warmth Partnership - regular updates at future meetings

·         Updates on CRASH Group

·         Penrith to Keswick Railway.

15.

DATE & TIME OF NEXT MEETING

The next meeting will be held on 17 July 2019 at 10.30am at Carlisle Rural Enterprise Centre at 10.30am

Minutes:

The next meeting of the Committee would be held at Cumbria Rural Enterprise Centre, Redhills, Penrith at 10.30am.