Agenda and draft minutes

Workington Harbour Management Committee
Tuesday, 23rd April, 2019 10.00 am

Venue: Port of Workington

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

1.

Election of Vice Chair

To appoint the Vice Chair of the Workington Harbour Management Committee.

 

The Vice Chair must be an Allerdale Borough Council Member of the Committee.

 

(The Chair was appointed at Cumbria County Council’s Annual General Meeting held on 11 April 2019).

Minutes:

RESOLVED,     that Mr M Heaslip be elected Vice-Chair for this meeting only.

 

2.

Apologies for Absence

To receive any apologies for absence

Minutes:

Apologies for absence were received from Mr Markley, Mr Holliday, Mrs Tibble, Mr Bowness, Mrs Cannon and Mr Johnson.

 

3.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any item on the Agenda

Minutes:

RESOLVED,that the press and public be excluded from the meeting during   consideration of agenda item 11 Port Manager’s report on the grounds that it contains exempt information as defined under paragraph 3 of Part 1 of schedule 12A of the Local Government Act 1972 relating to the financial or business affairs of any particular person including the authority holding that information).

 

4.

Disclosures of Interest

Members are invited to disclose any non pecuniary interest not already registered, and any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for       profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                     interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the          area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one        hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

There were no disclosures of interest.

 

5.

Minutes pdf icon PDF 197 KB

To confirm as a correct record the Minutes of the Workington Harbour Board meeting held on 23 January 2019

Minutes:

The minutes of the meeting of the Workington Harbour Board held on 23 January 2019 were received.

 

RESOLVED that,     the minutes of 23 January 2019 were confirmed as a correct record.

 

6.

Terms of Reference of Workington Harbour Management Committee pdf icon PDF 145 KB

To note the Terms of Reference of Workington Harbour Management Committee (as agreed at the meeting of full Council on 11 April 2019).

Minutes:

The Committee received the terms of reference for the Workington Harbour Management Committee.  The terms of reference had been agreed at the full County Council meeting held on 11 April 2019. 

 

RESOLVED that,     the Terms of Reference be noted and placed on the Agenda for the July 2019 meeting of the Committee.

 

7.

Membership

To note the membership of Workington Harbour Management Committee (as agreed at the meeting of full Council on 11 April 2019).

 

Cumbria County Council

Mr A Bowness

Mr J Holliday

Mr K Little (Chair)

Mr A Markley

Mrs C Tibble

 

Allerdale Borough Council

Mrs B Cannon

Mr F Johnston

Mr M Heaslip

Minutes:

The Committee noted the membership of the Workington Harbour Management Committee. The Chair advised that Mrs Celia Tibble was now a County Council representative on the Committee as agreed at the Council meeting in April.

 

RESOLVED,that the membership be noted and placed on the agenda for the July 2019 meeting of the Committee.

 

8.

Action Plan pdf icon PDF 133 KB

To consider a report from the Acting Executive Director – Economy and Infrastructure

Minutes:

Members received the Recommendations and Action Plan for Workington Harbour Management Committee from the Port Manager.  The Action Plan contained information that had been carried over from the Workington Harbour Board.  Members were invited to incorporate additional actions if they considered necessary.  It was agreed that this would be discussed at the July meeting. 

 

Prepare an Update to Allerdale Local Committee Members on the current policies and strategies as undertaken by the Workington Harbour Management Committee

 

Following a short discussion, it was agreed that the minutes of the Workington Harbour Management Committee be received at Allerdale Local Committee for information. 

 

The Allerdale member asked that an invitation be extended to the Allerdale Borough Council Executive to visit the Port and receive a presentation/briefing on the work undertaken.  It was further suggested that the invitation be extended to hold an Allerdale Borough Council Executive meeting at the port.

 

Consideration of the Ports Good Governance Guidance published by Department for Transport 2018

 

The Port Manager informed members on the changes made in line with DfTs recently published Ports Good Governance Guidance, one being the establishment of this Committee to ensure good practice.  Other items from the guidance would be brought to Members attention if necessary,

 

PMSC awareness training for the Duty Holder and Workington Harbour Management Committee Members

 

In discussion, it was agreed that the PMSC awareness training be arranged following the District Council AGM meeting in May but before the July meeting of the Committee.  It was agreed to let the Acting Executive Director, Economy and Infrastructure know of the proposed arrangements.

 

RESOLVED, that

 

1.    The action plan be noted;

2.    The Minutes of the Workington Harbour Management Board be placed on Allerdale Local Committee as a standard item;

3.    An invitation to hold an Executive meeting at the Port, a tour and a briefing/presentation be extended to Allerdale Borough Council following their Elections in May;

4.    The PMSC awareness training be arranged for June/early July following the district council elections but before the July meeting of the Committee.

 

9.

Accounts and Performance Indicators pdf icon PDF 585 KB

To consider the accounts and performance indicators from 1 January 2019 to 31 March 2019

Minutes:

The Port Manager gave a presentation on the latest Revenue and Expenditure for the quarter ending 31 March 2019.  The Committee was advised that the operating target had been reached £1,778,589, there was an expenditure underspend £1,416,422 and a trading surplus of £362,167.  Members were advised that the surplus would be put in the Port’s reserves to use in forthcoming years.  The Port Manager concluded that it had been a successful year, all the performance indicators had been met and a new Port Health and Safety Manager would be starting employment shortly. 

 

A promotional slideshow was then shown to Members highlighting the Port’s capability whilst carrying out work for United Utilities.

 

The Chair congratulated the Port Manager and staff for the good outturn in difficult times. 

 

Following on from discussion, the Chair advised that he had been encouraging the use of the Port of Workington in his discussions with external organisations.  Members noted that dredging had been tendered for and was planned to take place in May/June time.  In tendering the work, the locality of the dredger had been taken into account and permission granted.

 

RESOLVED, that the report be noted.

 

10.

Date and Time of Next Meeting

The next meeting of the Board is scheduled for 18 July 2019 at 10.00am at the Port of Workington

Minutes:

It was noted that the next meeting of the Board was scheduled for 18 July at 10 am at the Port of Workington.

 

 

PART II – ITEMS NOT CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC

 

 

11.

Port Manager's report

To consider a report by the Acting Executive Director – Economy and Infrastructure

Minutes:

A report by the Port Manager informed the Board of the general commercial activities that were on going and anticipated.

 

During discussions, Members agreed to use Forums in their respective authorities to highlight the commercialism of the Port and to develop working relationships with local Cumbrian businesses.  Allerdale Borough Council was holding a conference on partnership working at Westlakes Science Park in May 2019.  It was agreed that the Port Manager be invited to the conference. 

 

The Port Manager, together with representatives from other Cumbrian Ports had met with Cumbria LEP to look to develop a Cumbria Ports Growth Strategy and improve connectivity. 

 

Port Health and Safety

 

An appraisal of health and safety at the Port was given to Members.  A copy of the Port’s Health and Safety Committee minutes had been circulated with the report.

 

Port Marine Safety Code (PMSC)

 

Appended to the report was an extract from the Port Marine Safety Code Health Check Trends 2018.  The Port Manager reported that compliance was good and that the list provided by PMSC had been used as a checklist at the Port to ensure all measures were in place.

 

Investment Programme

 

The Port Manager reported that this would be reviewed by the Committee at a future meeting.  A short discussion took place regarding the infrastructure around the Port and the latest position of the railway bridge was discussed.

 

 

RESOLVED, that the report be noted.