To receive any apologies for absence.

An apology for absence was received from Mr A Toole.

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

1.         Details of any employment, office, trade, profession or vocation carried on for profit or gain.

2.         Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

3.         Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority.

            (a)       Under which goods or services are to be provided or works are to be executed; and

            (b)       Which has not been fully discharged.

4.         Details of any beneficial interest in land which is within the area of the authority.

5.         Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer.

6.         Details of any tenancy where (to your knowledge).

            (a)       The landlord is the authority; and

            (b)       The tenant is a body in which you have a beneficial interest.

7.         Details of any beneficial interest in securities of a body where

            (a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

            (b)       Either –

(i)                 The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

                        (ii)        If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

Note

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

There were no disclosable pecuniary interests declared at the meeting.

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

RESOLVED,    that the press and public be not excluded from the meeting for any items of business.

There were no public questions, deputations or petitions to be considered at this meeting. 

There were no public questions, deputations or petitions relating to the business of the Committee on this occasion.

To confirm as a correct record the minutes of the meeting of the Local Committee held on 12 June 2012 (copy enclosed).

RESOLVED,    that the minutes of the meeting of the Local Committee held on 12 June 2012 be confirmed as a correct record and signed by the Chair.

On minute 31(e) - Bus Stop Panel meeting – February 2012 – it was agreed to include an item on the agenda planner for a report back at the end of the year on a review of the usage of the bus stop to be introduced at the west end of the parking bays on Brampton Road.

The Chair referred to a policy briefing that had been circulated to members for information prior to the meeting outlining a request from Carlisle City Council for a licence to oversee the erection of temporary advertising banners along the route of the Tour of Britain, which Carlisle would be hosting on 12 September.

As Highways Authority the County Council was authorised to issue licences under Section 178 of the Highways Act 1980.  The Chair advised that he had been consulted on the request from Carlisle City Council and was supportive of approval being granted.  This view was endorsed by the Local Committee.

[Electoral Divisions: All Carlisle]

To consider a report by the Corporate Director – Resources (copy enclosed).

This report presents the actual expenditure and commitments recorded against the Local Committee’s Communities Budgets as at 31 March 2012.

The Local Committee had before it a report by the Corporate Director – Resources which presented the actual expenditure and commitments recorded against the Local Committee’s Communities budget as at 31 March 2012.

RESOLVED,    that the following be noted:-

                           (1)       the budget allocations for 2011-12 and the commitments and expenditure recorded to date;

                           (2)       the final unspent balances of £433,906 of which £231,367 are unallocated in the Communities Revenue budgets as at 31 March 2012;

                           (3)       the final unspent balances of £19,683 which has all been allocated in the Local Member Capital Schemes budgets as at 31 March 2012.

To consider a report by the Corporate Director – Resources (copy enclosed).

This report presents the actual expenditure and commitments recorded against the Local Committee’s Highways Revenue and Capital Budgets as at 31 March 2012.

The Local Committee had before it a report by the Corporate Director – Resources which presented the actual expenditure and commitments recorded against the Local Committee’s Highways Revenue and Capital budgets as at 31 March 2012.

RESOLVED,    that the following be noted:-

                           (1)       the budget allocations for 2011-12 and the commitments and expenditure recorded to date;

                           (2)       the Highways Revenue budget overspend of £15,216 against budget;

                           (3)       the Highways Capital budget underspend of £389,592 against budget;

                           (4)       the Winter Damage budget underspend position at the end of the financial year of £5,437.

[Electoral Divisions: All Carlisle]

To consider a report by the Corporate Director – Resources (copy enclosed).

This report presents the actual expenditure and commitments recorded against the Local Committee’s Communities Budgets as at 30 June 2012.

The Local Committee had before it a report by the Corporate Director – Resources which presented the actual expenditure and commitments recorded against the Local Committee’s Communities budget as at 30 June 2012.

RESOLVED,    that

                           (1)       the budget allocations for 2012-13 and the commitments and expenditure recorded to date be noted;

                           (2)       the unallocated resources in the Communities Revenue budgets of £586,156 be noted;

                           (3)       the predicted balanced budget in the Local Member Capital Schemes budgets be noted;

                           (4)       the revised sum of £5,000 for the Carlisle Music City project from the General Provision budget be agreed;

                           (5)       the decommitments and reallocations of Members Capital Schemes, as set out in appendix F(1) to the report by the Corporate Director – Resources, be agreed;

                           (6)       as works are now complete, the following commitments in the School Crossing Patrol budget be decommitted:-

                                       (a)    School Crossing Patrol Wig Wag Signs of £1,233

                                       (b)    Signage for Edgehill Road of £1,800

                                       (c)     Signage for Arnside Road of £2,733

(d)         School Crossing Patrol Signs – Warwick Bridge of £1,657

                                       (e)    to net off the over commitment of £854 for the flashing lights at Cumwhinton School with the above de-commitments;

                                       (f)      to net off the over commitment of £58 for the School Safety Zone Measures at Inglewood School with the above de-commitments;

                                       (g)    Traffic Restriction Orders at Schools of £4,000;

                                       (h)     Service Level Agreement with Client Services 2010/11 of £748;

                                       (i)      Service Level Agreement with Client Services 2011/12 of £13,020;

                           (7)       the following commitments in the Area Projects budget be decommitted:-

(a)         Harraby project of £67

                                       (b)    Advanced Works for Capital schemes of £2,864

                                       (c)     Creditors Service Level Agreement of £416

                                       (d)    Carlisle Alleygates of £14,374

                           (8)       the Forums budget which includes a £40,000 contribution from Carlisle City Council which had been invoiced but is as yet unpaid be noted.

To consider a report by the Corporate Director – Resources (copy enclosed).

This report presents the actual expenditure and commitments recorded against the Local Committee’s Highways Revenue and Capital Budgets as at 30 June 2012.

The Local Committee had before it a report by the Corporate Director – Resources presenting the actual expenditure and commitments recorded against the Local Committee’s Highways Revenue and Capital budgets as at 30 June 2012.

RESOLVED,    that the following be noted:-

(1)               the budget allocations for 2012-13 and the commitments and expenditure recorded to date;

(2)               the Highways Revenue budget which is currently projecting an overspend of £16,054 at the end of the financial year;

(3)               the Highways Capital budget which is currently projecting an underspend of £392,629 at the end of the financial year.

[Electoral Divisions: Stanwix and Irthington]

To consider a report by the Corporate Director – Children’s Services (copy enclosed).

This report provides background on the consultation currently being undertaken by the County Council on the proposed provision of a maintained nursery by undertaking a ‘change of age range’ at Irthington Village Community School in Irthington by changing the age range from 4-11 to 3-11.

The Local Committee had before it a report by the Corporate Director – Children’s Services providing background on the consultation currently being undertaken by the County Council on the proposed provision of a maintained nursery at Irthington Village Community School through changing the age range from 4-11 to 3-11.

The first stage of the proposed change of age range involved consulting with interested parties including the Local Committee.  Its response, along with all the feedback received during the consultation period, would be considered by Cabinet at its meeting on 13 September 2012.  Dependent upon the outcome of the consultation a decision would be taken on whether statutory notices should be published.

The local member welcomed the proposals and asked the Local Committee to support this initiative.

RESOLVED,    that

(1)               the contents of the report be noted;

(2)               in order to establish a nursery at Irthington Village Community School Cabinet be RECOMMENDED to approve the “change of age range”  from the current 4-11 age range to 3-11 age range.

[Electoral Divisions: All Carlisle]

To consider a report by the Corporate Director – Safer and Stronger Communities (copy enclosed).

This report details the current countywide partnership delivery structure for Community Safety.  It looks at the forthcoming election of the Police and Crime Commissioner (PCC), and the potential impact on the delivery of Community Safety services.  The report details the relationships between the PCC and the current partnership structure and seek from members their views on the priority areas of concern going forward.

Consideration was given to a report by the Corporate Director – Safer and Stronger Communities advising of the current Community Safety partnership structure following a significant reorganisation over the past 12 months.  It also looked at the forthcoming election of the Police and Crime Commissioner (PCC) and the potential impact this would have on the delivery of Community Safety services.

In conclusion the report touched upon the relationships that existed in statute between the PCC and the current partnership structure.  One of the documents the Police and Crime Commissioner would have to have regard to was the County Council’s Community Safety Agreement.  The strategic assessment, which fed the Community Safety Agreement, had to include information from as many sources as possible to provide the Commissioner with a comprehensive view of what the County Council considered to be its priorities.

RESOLVED,    that

                           (1)       the current delivery structure in place for community safety, and the potential impact of the Police and Crime Commissioner be noted;

                           (2)       a Working Group of 1:1:1:1, consisting of Mr W Whalen, Mrs V Tarbitt, Mr T Allison and Mr R Betton, be established to work with the Safer Communities Manager to agree the areas of priority for the strategic assessment.

[Electoral Divisions: All Carlisle]

To consider a report by the Corporate Director – Organisational Development (copy enclosed).

This report provides details of the meeting of the Highways and Transport Working Group held on 27 June 2012 and presents recommendations for the Local Committee to consider.  

A report by the Corporate Director – Organisational Development presented the minutes of the meeting of the Highways and Transportation Working Group held on 27 June 2012.

(a)       Minutes (Appendix 1)

RESOLVED,    that the minutes of the meeting of the Highways and Transport Working Group held on 27 June be received.

(b)       Crash Group Update (Appendix 2)

RESOLVED,    that the report be noted.

(c)        Carlisle Area Highways Programme Report – Capital (Appendix 3)

In relation to the indicative funding shown for each stage of the Currock Bridge scheme, set out in the report attached at appendix 3, it was noted there was a risk that potential scheme costs could exceed the current budget, and that future tasks planned were conditional upon sufficient funding being made available by government.  In discussion the point was made that there would be a contribution to the scheme costs from the 106 Agreement.  Circulated at the meeting was a summary of initial community consultation undertaken by the Area Support Team which identified general support for Option 3.

Having regard to the recommendation of the Working Group that the scheme at West Walls should not be pursued at this time there was support to the view that a further report to a future meeting of the Working Group describing how the scheme had been developed to date was not required.

RESOLVED,    that

                           (i)         Currock Bridge Option 3 be further developed and the Area Support Team continue to undertake community engagement as the project develops;

                           (ii)        the West Walls Scheme in the non-devolved budget be not pursued any further, and any necessary steps be taken to delete this scheme from all programmes.

(d)       Parking Task Group Update (Appendix 4)

RESOLVED,    that further data collection is undertaken to advise the Carlisle Parking Task and Finish Group’s decision making a total cost of £7,200 plus VAT, to be funded from the existing Variation Order budget approved by the Local Committee in March 2012.

(e)       Dalston Bus Stop Panel (Appendix 5)

RESOLVED,    that the existing bus stops at the Square in Dalston remain as they are currently, and that the proposed new bus stops outside the Co-op be not provided.

(f)         Bus Stop and Shelter Provision Durranhill Area (Appendix 6)

Reference was made to the fact that the local member for Botcherby was contributing £5,400 from his Local Member Schemes budget towards the cost of providing bus shelters at Geltsdale Avenue and Victoria Road, and the introduction of a bus stop clearway on Victoria Road.  In order for this work to be completed in the current financial year it was suggested providing funding from the Local Committee’s underspends referred to earlier in the meeting (minute 45(1) refers).

RESOLVED,    that a scheme for the provision of bus shelters at Geltsdale Avenue and Victoria Road, and the introduction of a bus stop clearway on Victoria Road, be prepared for inclusion in this year’s Minor Highways Improvements Capital List with funding of £5,400 from the Botcherby  ...  view the full minutes text for item 48.

[Electoral Divisions: All Carlisle]

To consider a report by the Chief Executive (copy enclosed).

This report provides information for members on the delivery of the Money Advice Contract in the Carlisle area.

A report by the Chief Executive provided information on the delivery of the Money Advice Contract in the Carlisle area.  Appended to it was a performance report covering the period October 2011 to March 2012.

The report also outlined the arrangements for the provision of Money Advice once the current contract ended in March 2013, and sought the Local Committee’s views on future requirements.

The Money Advice contract was delivered by Citizens Advice Cumbria which was a consortium of the 6 Citizens Advice Bureaux in Cumbria, namely Allerdale, Barrow, Carlisle, Copeland, Cumbria Rural, Eden and South Lakeland.  The total value of the contract countywide was £317,000.  Reference was made to the fact that, whilst the Local Committee had a budget allocation of £53,890 for Money Advice this was ringfenced and decisions about the delivery of the contract were taken by Cabinet.  During the course of  the debate it was suggested that it would be useful to have a discussion with the other Local Committees about the process in relation to the provision of Money Advice at a meeting of the Local Committee Chairs and Leadership.

Concerns were also raised about the fact that the Carlisle and Eden bureaux had merged.  The Strategic Policy Advisor reassured members that the Local Committee’s budget allocation would only be spent on supporting families and individuals in the Carlisle area.

RESOLVED,    that

(1)               the information contained in the report be noted;

                           (2)       a report from the Citizens Advice Bureau be presented to a future meeting of the Local Committee;

                           (3)       the Money Advice Contract be included as an item for discussion at a future meeting of the Local Committee Chairs and Leadership.

[Electoral Divisions: Upperby, Currock, Longtown & Bewcastle, Brampton & Gilsland, Dalston & Cummersdale, Wetheral, Morton, Stanwix Urban and Stanwix and Irthington]

To consider a report by the Chief Executive (copy enclosed).

This report seeks to commit elements of the Local Revenue Scheme budget and includes members proposals that have been sufficiently worked up to enable the Local Committee to consider spending decisions.

The Local Committee had before it a report by the Chief Executive seeking to commit elements of the Local Member Schemes (LMS) budgets including member proposals that had been sufficiently investigated and developed to enable it to consider spending decisions.

In presenting the report the Area Manager reported verbally on the proposed costings of a lighting scheme in the Longtown and Bewcastle area.

RESOLVED,    that the following grants be approved:-

                           (1)       a revenue grant of £2,000 from the Upperby Division LMS budget to contribute towards the cost of reducing the drainage problems on Buchanan Road;

                           (2)       a revenue grant of £1,500 from the Upperby Division LMS budget to contribute towards the refurbishment of St Margaret Marys Parish Community Centre;

                           (3)       a revenue grant of £1,000 from the Currock Division LMS budget to contribute towards the refurbishment of St Margaret Mary’s Parish Community Centre;

                           (4)       a revenue grant of £2,500 from the Upperby Division LMS budget to contribute towards the cost of renewing a number of gullies in the Upperby area;

                           (5)       a revenue grant of £2,500 from the Upperby Division LMS budget to Petteril Bank Community centre to contribute to a division wide community event;

                           (6)       a revenue grant of £250 from the Longtown & Bewcastle Division LMS budget to contribute towards the cost of developing a community website for Beaumont Parish Council;

                           (7)       a revenue grant of £1,000 from the Brampton & Gilsland Division LMS budget to contribute towards the cost of refurbishing the kitchen at the Dacre Hall, Lanercost;

                           (8)       a revenue grant of £550 from the Dalston & Cummersdale Division LMS budget to contribute towards the resurfacing of Wreay Village Hall car park;

                           (9)       a revenue grant of £500 from the Wetheral Division LMS budget to contribute towards the cost of a kitchen refurbishment at Cumwhitton Village Hall;

                           (10)     a revenue grant of £1,500 from the Morton Division LMS budget to contribute to the costs of refurbishment to the ‘Rainbow Room’ at Newlaithes Infant School;

                           (11)     a revenue grant of £2,883 from the Stanwix Urban Division LMS budget to contribute to the costs of refurbishment of the Cenotaph in Rickerby Park;

                           (12)     a revenue grant of £2,500 from the Stanwix and Irthington Division LMS budget to contribute to the cost of resurfacing the car park at Scaleby Village Hall;

                           (13)     a revenue grant of £1,500 from the Longtown and Bewcastle Division LMS budget to contribute to the cost of the lighting scheme on the A7061.

[Electoral Divisions: All Carlisle]

To consider a report by the Chief Executive (copy enclosed).

This report outlines requests for grant funding.

A report by the Chief Executive asked the Local Committee to consider the recommendations of the Task and Finish Group on a number of grant applications to the Area 0-19 Youth Grants Budget.  It also asked for consideration to be given to the recommendations made by the Group on the  future priorities and structure of the 0-19 budget.

RESOLVED,    that

                           (a)       the following grants from the Area 0-19 Youth Grants budget be approved:-

                                       (i)         £5,000 to Carlisle & Eden Children in Care Council for a series of young person led engagement events;

                                       (ii)        £1,200 to Trinity School towards the costs of young people supporting a project in Uganda;

                                       (iii)       £700 to Carlisle Festival towards the costs of running a classical music composition challenge;

                                       (iv)       £15,000 to Petteril Bank Community Centre towards the costs of a range of children and young people activities throughout the year;

                                       (v)        £1,500 to the “Friends of Acredale Park” for equipment to further improve the park for use by children and young people;

                                       (vi)       £1,350 to Botcherby Community Association towards the costs of a summer play scheme;

                                       (vii)      £300 to Harraby Catholic Club FC towards the costs of football strips for the under 11s team;

                                       (viii)     £900 to Currock House Community Centre towards the costs of delivering a summer play scheme;

                                       (ix)       £1,000 to Brampton Parish Council towards the cost of delivering a summer activity day;

                                       (x)        £5,000 to East Cumbria Family Support Association towards the costs of supporting families who have children and young people with specific social, emotional and physical needs;

                           (b)       the proposals from the 0–19 Task & Finish Group meeting on 3 July 2012 in respect of future proposals for the allocation of the Local Committee’s 0–19 budget, set out in Appendix 2 to the report by the Chief Executive, be agreed as follows:-

                                       -        one of the main priorities to be funding provision specifically aimed at children aged between 5-11 years;

                                       -        from the financial year 2013-14 a portion of the 0 -19 budget be devolved to local electoral division level.  This to be based on population figures of people aged 0-19 in each division, and also to be weighted to take account of deprivation figures and rural proofing;

                           (c)        the following grants that had been paid by the Area Support Manager following the meeting of the 0-19 Task and Finish Group on 22 June in respect of the grant applications that had been deferred at the Local Committee meeting on 12 June 2012 be confirmed:-

                                       (i)         £1,500 to Stanwix Rural Parish Council to support the delivery of Summer Activities at Houghton and Crosby on Eden by Carlisle SPAA (Sport & Physical Activity Alliance);

                                       (ii)        £1,956 to Beaumont Parish Council to support the delivery of a Summer Activity Scheme at Beaumont Parish Hall by Carlisle SPAA (Sport & Physical Activity Alliance);

                                       (iii)       £1,000 to Bewcastle Parish Council to support the delivery of a Summer Activity Scheme at Roadhead by Carlisle SPAA (Sport & Physical Activity Alliance);

                                       (iv)       £2,000 to Wetheral  ...  view the full minutes text for item 51.

[Electoral Divisions: All Carlisle]

To consider a report by the Chief Executive (copy enclosed).

This report outlines requests for grant funding.

The Local Committee received a report from the Chief Executive which outlined requests for grant funding from Carlisle Cricket Club and Carlisle Mencap.

The Cricket Club had applied for £1,900 towards the costs of improving their security system.  They had installed security but were now looking to improve this following two recent break-ins and vandalism to the grounds.  The club provided cricket coaching and competitions for children, young people and adults from across Carlisle.

Carlisle Mencap had applied for £994.65 for the full costs of sensory equipment at California House which provided respite facilities for adults with learning disability, autism and physical disabilities, providing person centred support for people across the Carlisle District.  The sensory equipment would provide extra stimulation for those people with autism or complex needs.

RESOLVED,    that

                           (1)       a grant of £1,900 be awarded from the Area Grants Fund to Carlisle Cricket Club towards the cost of improving their security system;

                           (2)       a grant of £994.65 be awarded from the Area Grants Fund to Carlisle MENCAP for the full costs of providing sensory equipment at California House.

[Electoral Divisions: All Carlisle]

To consider a report by the Chief Executive (copy enclosed) (appendix to follow).

This report presents the 2012-13 Area Plan for Carlisle.

The Local Committee received a report from the Chief Executive which presented the Area Plan for Carlisle and described the development process involved.  The Committee were asked to endorse the 2012/14 Plan which was designed to be a ‘living’ document.

Members were generally pleased with the Area Plan as presented.  During discussion views were expressed about possible improvements to the content of the document, and comments made about the photos; the need for captions to be included; and the inclusion of a map showing the location of what had been achieved in the Carlisle area eg the two new community fire stations.  In responding the Area Support Manager agreed to take on board the points raised.

RESOLVED,    that

                           (1)       the Carlisle Area Plan for 2012/14 be endorsed and that before being submitted to the September meeting of Cabinet the final version be agreed by the Chair, Vice Chair and Cllr Allison;

                           (2)       the development of the Area Plan during the year be noted.

[Electoral Divisions: All Carlisle]

To consider a schedule by the Corporate Director – Children’s Services (copy enclosed).

A schedule of recommendations for local authority governor appointments to schools in Carlisle.   

There were no nominations for County Council representatives on the governing bodies of county nursery, primary and secondary schools to be considered on this occasion.

[Electoral Divisions: All Carlisle]

To receive the minutes of the meeting of the Local Leadership and Chairs meeting held on 30 May 2012 (copy enclosed).

RESOLVED,    that the minutes of the meeting of the Local Committee Chairs and Leadership held on 30 May 2012 be received.

[Electoral Divisions: All Carlisle]

The Forward Plan of items for meetings of the Local Committee for Carlisle is attached for information.

The current Forward Plan of business for future meetings of the Local Committee was noted.

To allow the Local Committee to meet on a six weekly basis future meetings of the Local Committee have been rearranged as follows:-

            Friday 14 September 2012

            Tuesday 30 October 2012

            Wednesday 12 December 2012

            Tuesday 5 February 2013

            Wednesday 20 March 2013

All the meetings will be held in Carlisle starting at 10.30 am.

To allow the Local Committee to meet on a six weekly basis future meetings on the following dates were agreed:

            Friday 14 September 2012

            Tuesday 30 October 2012

            Wednesday 12 December 2012

            Tuesday 5 February 2013

            Wednesday 20 March 2013

At the close of the meeting there were presentations, for members, only on the Community Asset Transfers by Georgina Ternent, Strategic Policy Advisor

and the Disposal Policy by Frank Blenkharn, Asset Manager.

Following the presentations members were given the opportunity to have a tour of the new Fire Station.