Agenda and minutes

County Council Local Committee for Carlisle
Tuesday, 9th January, 2018 10.00 am

Venue: Conference Room A/B, Cumbria House, Botchergate, Carlisle, CA1 1RD

Contact: Lynn Harker  Email: lynn.harker@cumbria.gov.uk

Items
No. Item

43.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

 

Minutes:

Apologies for absence were received from Mr G Ellis, Mr S Haraldsen and Mrs V Tarbitt.

 

44.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

            (a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial interest.

 

7          Details of any beneficial interest in securities of a body where

 

            (a)       That body (to your knowledge) has a place of business or land in the area of the authority; and

 

            (b)       Either –

 

(i)                 The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

 

(ii)               If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

 

Minutes:

Mrs EA Mallinson declared a non-pecuniary interest in agenda item 6 – Community Budget – Activity and Finance Statement (minute 48 refers) as she was a Governor at St Cuthbert’s Catholic Primary School which provided the room hire to the Vistula Polish School.

 

45.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

 

Minutes:

RESOLVED,    that the press and public be not excluded from the meeting for any items of business on this occasion.

 

46.

PUBLIC PARTICIPATION

There are no public questions, statements or petitions to be considered at this meeting.

 

Minutes:

There were no public questions, statements or petitions to be considered at this meeting.

 

47.

MINUTES pdf icon PDF 72 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 17 November 2017 (copy enclosed).

 

Minutes:

RESOLVED,    that the minutes of the meeting of the Local Committee held on 14 November 2017 be confirmed as circulated and thereupon signed by the Chair.

 

48.

COMMUNITY BUDGET - ACTIVITY AND FINANCE STATEMENT pdf icon PDF 130 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Corporate Director – Health, Care and Community Services (copy enclosed).

 

This report provides an update on its agreed activity, a financial statement in support of these activities and requests decisions on a range of issues.

 

Additional documents:

Minutes:

The Committee received a report from the Corporate Director – Health, Care and Community Services which contained recommendations for grants and asked members to consider, note and approve recommendations in respect of:

 

·               Budget commitments.

·               Grant allocations from the recommendations of its Strategic Grants Panel.

·               Other relevant matters relating to Area Planning.

 

Members were informed that further information on proposed projects to be funded from the Waste Prevention budget would be made available at the next meeting of the Local Committee.

 

RESOLVED,     that

 

                            (1)       the commitments and remaining balances within delegated budgets be noted (as detailed in Appendix A of the report);

 

                            (2)       the allocation of the following grants from the General Provision budget be approved:-

 

                                        (a)       £1,964 to Creative Wellbeing towards the cost of new projects;

 

                                        (b)       £2,200 to Friends of Warwick-on-Eden Memorial Hall towards the costs of refurbishment;

 

                                        (c)       £2,500 to Multicultural Carlisle towards Culture Bazaar 2018;

 

                                        (d)       £2,000 to Vistula Polish School towards room hire for Saturday Polish School;

 

                            (3)       the allocation of the following grants from the 0-19 budget be approved:-

 

                                        (a)       £600 to Carlisle Sling Library towards the cost of developing additional space for the school;

 

                                        (b)       £1,000 to Stanwix Rural Parish Council towards the cost of new outdoor play equipment;

 

                                        (c)       £570 to Cumbria Federation of Young Farmers towards the cost of a field day event;

 

                            (4)       the following initiatives which have been funded through the Public Health Locality grant be noted:-

 

                                        (a)       £1,500 to Groundwork NE and Cumbria towards an outdoor gym in Bitts Park;

 

                                        (b)       £850 to Currock Community Centre to enable the Centre to be more dementia friendly;

 

                                        (c)       £1,000 to Denton Holme Community Centre to enable the Centre to be more dementia friendly.

 

49.

2017/18 HIGHWAYS BUDGET/PROGRAMME PROGRESS REPORT pdf icon PDF 95 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Corporate Director – Economy and Highways (copy enclosed).

 

This report presents the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information, as detailed in the attached appendices.

 

Additional documents:

Minutes:

Members received a report from the Corporate Director – Economy and Highways which presented the Highways Revenue, Devolved Capital and Non-Devolved Capital budget finance reports, combined with the highways programme progress information (as detailed in the appendices attached to the report).

 

The local Member for Wetheral requested further information regarding the repairs which were required to be undertaken on the B6263 and the Highways Network Manager agreed to investigate this further and report back direct.

 

The local Member for Dalston and Burgh asked for a timescale regarding the works to be undertaken on the B5299 at Dalston Square.  It was confirmed the delay in completing the scheme was due to the inclement weather and informed the Committee the works would be undertaken once this had improved.

 

RESOLVED,     that the following be noted:-

 

                            (1)       the revenue and capital budget allocations for 2017/18 and the commitments and expenditure (as detailed in appendices 1, 2 and 3 of the report);

 

                            (2)       the programme progress information (referred to in appendices 1, 2 and 3 of the report);

 

                            (3)       the Highways Revenue budget has been split for use against various budget headings;

 

                            (4)       the schemes being delivered using the NPRN Devolved Highways Capital Schemes (Additional) budget allocation.

 

50.

HIGHWAYS AND TRANSPORT WORKING GROUP pdf icon PDF 93 KB

[Electoral Divisions: All Carlisle]

 

To consider a report by the Corporate Director – Economy and Highways (copy enclosed).

 

This report provides details of the meeting of the Highways and Transport Working Group held on 5 December 2017 and presents recommendations for the Local Committee to consider.  

 

Additional documents:

Minutes:

Members received a report from the Corporate Director – Economy and Highways which gave details of the meeting of the Highways and Transport Working Group held on 5 December 2017 and presented their recommendations to Local Committee for approval.

 

(1)       Minutes

 

RESOLVED,     that the minutes of the meeting of the Highways and Transport Working Group held on 5 December 2018 be noted.

 

(2)       Hadrian’s Cycle Route – National Cycle Route 72 (Carlisle-Cumberland Infirmary Link)

 

The Local Committee welcomed the proposed cycle route but raised their concerns regarding the cost of future maintenance.  Members suggested that other sources, including the local business who had proposed the scheme and Hadrian’s Wall Project, English Heritage, be approached with regards to contributions for future maintenance costs.

 

The local Member for Dalston and Burgh raised his concerns regarding the deterioration of the Caldew Cycleway and the lack of a maintenance budget.  It was confirmed that funding could be vired from the General Provision budget for maintenance costs.  Whilst members acknowledged the use of the General Provision budget they emphasised the necessity to also seek funding from Sustrans for future maintenance costs.

 

During the course of discussion local members for Wetheral and Castle raised their concerns regarding the lack of cycling provision to the east of the city and the congestion within the city.  It was confirmed provision around the city was being investigated and would be reported to a future meeting of the Carlisle Highways Working Group.

 

RESOLVED,     that

 

                            (a)       feasibility and design works be undertaken for improvements along National Cycle Route 72 (Hadrian’s Cycle Route);

 

                            (b)       no commitment or liability be agreed at this stage;

 

                            (c)        a further report be made available at a future meeting of the Highways Working Group.

 

(3)       Draft Devolved Highways Capital Programme 2018/19

 

RESOLVED,     that the Devolved Highways Draft Capital Programme for 2018/19 (attached as Appendix 3 to the report), be approved in outline subject to confirmation of the budget allocation by Cabinet in February 2018.

 

(4)       2017/18 Highways Budget/Programme Progress Report

 

RESOLVED,     that

 

                            (a)       the following be noted:-

 

                                        (i)        the revenue and capital budget allocations for 2017/18 and the commitments and expenditure (attached as Appendix 4 to the report);

 

                                        (ii)       the programme progress information (attached as Appendix 4 to the report);

 

                                        (iii)      the Highways Revenue budget has been split for use against various budget headings;

 

                            (b)       the schemes being delivered using the NPRN Devolved Highways Capital schemes (Additional) budget allocation be agreed as follows:-

 

                          Carriageways                                                                         £426,395

                          Additional Surface Dressing                                                £200,000

                          Permanent Carriageway Repairs                                        £167,000

                          Additional Pre-surface Treatment Patching                         £59,395

 

                          Footways                                                                                   £99,460

                          Tree Maintenance                                                                     £30,000

                          Third Party Claim Reduction                                                   £30,000

                          Scotch Street Bollards                                                              £20,000

                          Siding Out Rural Roads and Footways                                £10,000

                          Mayson Street                                                                              £9,460

 

                          Drainage                                                                                  £149,000

                          Drainage Investigation and Identification                            £50,000

                          Minor Drainage Repairs                                                          £25,000

                          Crosby Drainage                                                                       £12,000

 

(5)       Scotch Street Bollards Update

 

RESOLVED,   that a further report be considered at the next meeting of the Working Group.

 

51.

NOMINATION OF GOVERNORS FOR NURSERY, PRIMARY AND SECONDARY SCHOOLS pdf icon PDF 34 KB

[Electoral Divisions: All Carlisle]

 

To consider a schedule by the Corporate Director – Health, Care and Community Services (copy enclosed).

 

A schedule of recommendations for local authority governor nominations to schools in Carlisle.

 

Minutes:

The Local Committee noted there were no recommendations for the nomination of County Council representatives on the governing bodies of county, nursery, primary and secondary schools.

 

52.

PARKING SERVICES UPDATE pdf icon PDF 109 KB

To receive a report from the Corporate Director – Economy and Highways (copy enclosed).

 

Minutes:

The Committee received a positive update from the Corporate Director – Economy and Highways which provided an update on the enforcement of on and selected off-street parking in the Carlisle Local Committee area.

 

Members were given an update on the number of Penalty Charge Notices and were informed that for the period 1 April 2016 to 31 December 2016 and 1 April 2017 to 31 December 2017 there had been an increase in the Carlisle district of 958 Notices.  It was noted that during the same period there had been an increase of 6,158 throughout the county.

 

Members raised their concerns regarding illegal parking issues at The Crescent, Carlisle.  It was confirmed this area was patrolled regularly by Civil Enforcement Officers and proposals for permanent physical changes was being investigated by the Authority’s Highways Officers.

 

The Local Committee raised their concerns regarding inconsiderate parking outside schools which created potential safety issues for children and other road users and welcomed the work of the Civil Enforcement Officers.  It was agreed that members highlight any specific matters to the Parking Team direct.

 

The local Member for Brampton requested a breakdown of information regarding Penalty Charge Notices issued for individual parking zones within Carlisle city centre.  Members were informed that, at the present time, it was difficult to obtain all the information requested but this would be investigated.  The Parking Manager advised members that, on request, a wide range of parking enforcement statistics could be provided.

 

The Committee congratulated officers on an recent audit from DVLA which had given the Service an overall rating of green and the statement that ‘a high level of compliance was demonstrated’.

 

RESOLVED,     that the report be noted.

 

53.

MEMBER CHAMPION UPDATES

53a

Children in Care Council Champion Update pdf icon PDF 65 KB

To receive an update (copy enclosed).

Additional documents:

Minutes:

Members received an update from Mrs EA Mallinson, Carlisle Children in Care Council Member.

 

The Committee noted that in November 2017 Ofsted had carried out a full inspection of Children’s Services and the full report would be published with recommendations at the end of January 2018.

 

Members received a brief update on foster carer recruitment and were informed an officer had been employed to deliver a Foster Care Recruitment Programme with the aim to increase the number of in?house foster carers  (an update on the campaign was referred to at appendix 1 of the report).

 

The Committee were informed that Carlisle and Eden Children in Care Council (CiCC) had met in September to consider their priorities.  It was also explained that the CiCC Member Champions Network which met quarterly and was chaired by the Cabinet Member – Children’s Services had agreed the following actions for Champions to discuss with local committees:-

 

·                share the short film made by the Children in Care Council about their experiences;

·                the outcome of a major Barnardo’s survey of children’s views that would be published in March 2018;

·                agree arrangements to support and assist with the Council’s communications campaign to promote in-house foster carer recruitment.

 

The Committee were updated on the changes which would take effect following the implementation of the Children and Social Work Act (2017).  Attention was drawn to the New Care Leaver Offer which included discussions with district councils regarding Council Tax relief.  Members welcomed the proposal and were informed positive feedback had been received from initial meetings with a number of district councils and the Cumbria Leaders’ Board.

 

The Chair thanked Mrs Mallinson for her report and agreed to look at the actions for consideration by the Local Committee and report back.

53b

Autism Champion pdf icon PDF 46 KB

To receive an update (copy enclosed).

Minutes:

Members received an update from Mrs C Bowditch, Carlisle Champion for Autism.

 

The Committee noted the aim was to give the autistic person, their parents and carers a 'voice' in Carlisle.  It was explained a letter had been sent to a range of organisations with links to autism and to mainstream schools who may have autistic children on their register.  It was intended to launch the service officially in the New Year.

 

A further update would be made to a future meeting of the Committee.

 

The Chair thanked Mrs Bowditch for her report.

53c

Armed Forces Champion pdf icon PDF 51 KB

To receive an update (copy enclosed).

 

Minutes:

Members received an update from Mrs V Tarbitt, Carlisle Champion for Armed Forces.

 

The Committee noted that Mrs Tarbitt had attended the Remembrance Sunday Ceremony in Longtown and laid a wreath on behalf of Cumbria County Council, invited to the Duke of Lancaster’s Regimental Curry lunch at Carlisle Castle and to the Regiment’s Carol Service at Carlisle Cathedral on 6 December.

 

It was noted that the Saturday Toby Carvery Club continued and welcomed the support provided by Cumbria County Council to its annual trip to the National Arboretum War Memorial in Staffordshire.

 

It was explained that support continued to be provided to Veterans in need of contact and counselling.  It was confirmed that support for Veterans in Cumbria was at hand when required.

 

It was confirmed the relevant Cabinet Portfolio Holder was Mrs J Willis.

 

54.

LOCAL COMMITTEE CHAIRS AND LEADERSHIP MEETING pdf icon PDF 96 KB

To receive the minutes of the meeting of the Local Committee Chairs and Leadership meeting held on 10 November 2017 (copy enclosed).

 

Minutes:

RESOLVED,    that the minutes of the Leadership and Local Committee Chairs meeting held on 10 November 2017 be received.

 

55.

LOCAL COMMITTEE FOR CARLISLE - FORWARD PLAN pdf icon PDF 70 KB

[Electoral Divisions: All Carlisle]

 

The Forward Plan of items for meetings of the Local Committee for Carlisle is attached for information.

 

Minutes:

The current Forward Plan of business for future meetings of the Local Committee was noted.