Agenda and minutes

Cabinet
Thursday, 14th June, 2018 10.00 am

Venue: County Offices, Kendal

Contact: Nicola Harrison  Email: nicola.harrison@cumbria.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

 

The Leader announced that there would be 72 seconds of silence at 12 noon to remember those who had lost their lives at the Grenfell tower block, London and the meeting would adjourn, should it still be in progress, to honour those that had died.

 

2.

DISCLOSURES OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for            profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                         interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the    area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one            hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).  

Minutes:

There were no disclosures of Interest made at the meeting.

3.

MINUTES pdf icon PDF 120 KB

To receive the minutes of the Cabinet meeting held on 26 April 2018

Minutes:

RESOLVED that  the minutes of the meeting held on 26 April 2018 be approved as a correct record and signed by the Chair.

4.

EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda.

Minutes:

RESOLVED that  the press and public be not excluded during consideration of any items of business.

5.

STATEMENTS BY THE LEADER OF THE COUNCIL AND CABINET MEMBERS

To receive statements by the Leader of the Council and Cabinet Members.

Minutes:

The following statements were made:

 

The Leader of the Council advised that following the restructure of the Extended Leadership Team, small changes had been made to a number of portfolios to better align the responsibilities of members with officers. The Leader had notified the Chief Executive and the Leader of the Opposition of the changes and would announce the changes at the meeting of full Council on 21 June 2018. He outlined the portfolio changes. The Monitoring Officer stated that in line with the Constitution, all members of the Council would be advised of the changes.

 

The Leader provided an update on Local Government reorganisation. He outlined a recent meeting of the Cumbria Leaders Board which had discussed national developments. The Cumbria Leaders Board had asked the Chief Executives Group to review a potential number of local authorities in the county and set out the options for the Leaders Board. He emphasised that this was at the discussion stage. He appraised Cabinet of a recent meeting held with Cumbrian MPs where they were briefed on the current discussions and reported that there was a general consensus that the current system was unsustainable.

 

The Cabinet Member for Environment offered her congratulations to the Council’s Trading Standards team for their enforcement work on unlabelled vaping goods which were for sale. The County Council had been advised that Cumbria was one of the best enforcement authorities. The Leader asked for Cabinet’s congratulations to be passed to the team.

 

The Cabinet Member for Highways and Transport appraised Cabinet of recent meetings held with, and regarding Northern Rail and its performance in Cumbria. He referred to the lack of trains on the Lakes line from Oxenholme to Windermere and the replacement service available to the public, commenting on the impact of the lack of service on the upcoming tourist season. He would keep Cabinet and full Council up to date on progress of the matter.

 

The Cabinet Member for Highways and Transport welcomed the recent £10m funding awarded by the Government to improve the A684 and A592 following a survey by the AA. The Cabinet Member for Health and Care Services commented on the importance of a reliable rail service in Cumbria and the intentions of Transport for the North to take action should train operators keep the fares of train users. The Cabinet Member for Children’s Services highlighted the importance of a reliable service for children. The Leader reassured Cabinet and welcomed the support received from members of Transport for the North (TfN). He thanked the Cabinet members for Highways and Transport and Health and Care Services for their lobbying of Cumbria’s case at TfN and welcomed the benefits. The Leader commented on the dispute between the RMT and Northern Rail.

 

In referring to the announcement made by the Cabinet Member for Highways and Transport regarding the £10m funding for the A684 and A592, The Leader commented on the statistics collected on road safety, identifying the A595 as the road in most  ...  view the full minutes text for item 5.

6.

PUBLIC PARTICIPATION

None at this stage

Minutes:

There was no public participation at this meeting.

7.

2017/18 Revenue and Capital Budget Monitoring - Provisional Year End Results pdf icon PDF 339 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services

Additional documents:

Minutes:

A report was considered from the Executive Director – Customer, Corporate and Community Services which set out the provisional year end results (Provisional Outturn) against the Council’s Revenue Budget, Capital Programme and Treasury Management for the 2017/18 financial year. It set out the key messages for Cabinet and gave an update on the 2018/19 Capital and Revenue Budget Monitoring.

 

In moving the recommendations, the Deputy Leader/Cabinet Member for Finance congratulated the Assistant Director (Section 151 Officer) and the Finance Team for producing the report within a short timescale. He reminded Cabinet that Government funding for local authorities continued to reduce and a lot of savings had been made. Officers were congratulated in maintaining the £10m General Reserve Fund. A number of members commented on the pressures on social workers and thanked them for the work they undertake in the county and on the importance of early prevention work in children and adult social care. The importance of the NHS working closely with social care and funding them appropriately was raised.

 

RESOLVED that

 

a)        The Revised Revenue Budget provisional outturn for monitoring purposes of £375.072m as a result of the transfers from the Inflation and Contingency budget and agreed transfers from reserves (set out in Appendix 1) be noted.

b)        The provisional outturn Revenue Budget of an underspend of (£0.311m) be noted.

c)         Progress be noted in delivering the revised 2017/18 savings target of £16.398m; a total of £12.773m (77.9%) of the 2017/18 savings target was delivered by 31st March 2018.

d)        The General Reserve balance at 31st March 2018 of £10.470m be noted.

e)        The following recommendations in respect of the establishment of an innovation fund be noted:

·         Establishment of an Innovation Fund as an earmarked reserve from 1st April 2018.

·         The transfer of the £1.075m into the Innovation Fund from the Volatility Earmarked Reserve from 1st April 2018.

·         Delegate authority to use of the Fund to the Director of Finance (S151 officer) in consultation with the Leader and Deputy Leader and relevant Portfolio holder for values greater than £0.250m.

f)          An increase to the 2017/18 capital programme of £1.530m to existing capital schemes in 2017/18 to reflect additional contributions received the detail be approved

g)        The provisional outturn for the Capital Programme 2017/18 of £137.457m against a current budget of £161.633m (excluding Accountable Bodies) resulting in a variance of (£24.176m) as set out in Table 7 be noted

h)        That Treasury Management activities have operated within the treasury limits set out in the Council’s Treasury Policy Statement and Treasury Strategy Statement and the Prudential Indicators set by Council in February 2018 be noted.

i)          For the dormant trust funds where the Council has been unable to locate a governing document, approval be given to  effect the transfer of this £0.016m to Cumbria Community Foundation (see paragraph 3.60). 

“Cumbria County Council is the present charity trustee of the following unregistered charitable trusts: 

(i).  Blackett – Ord Prize Fund

(ii). Gilbert Gilkes Prize

(iii). W Gordon Prize

(iv). George  ...  view the full minutes text for item 7.

8.

Corporate Performance Monitoring Report - Quarter 4 2017/18 pdf icon PDF 207 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services.

 

Additional documents:

Minutes:

A report was considered from the Executive Director Corporate, Customer and Community Services regarding the Corporate Performance Monitoring Report – Quarter 4, 2017/18 which provided a progress update on corporate performance and focussed on the Council Plan Delivery Plan and key service performance indicator used to track progress to 28 February 2017 against the Children’s Improvement Plan.

 

In moving the recommendations, the Leader commented on the positive picture of performance across the County Council and highlighted a number of areas in the council with good performance. It was noted that performance would be presented differently at future Cabinet meetings. It was questioned whether the target for online transactions should be changed to make it more challenging given the performance figures. The number of delayed transfer of care days was highlighted as a great achievement and it was suggested that each quarter was compared with the same quarter of the previous year rather than the one previous (i.e. compare quarter 4 2017 and 2018 rather than Q3 and Q4 2018)

 

RESOLVED that

 

1             Overall performance across the five Council Plan priorities, including progress against the Council Plan Delivery Plan for the 4th quarter ending 31 March 2018 be noted.

2             Performance at 28 February 2018 across the key performance indicators that are used to track progress against the Children’s Improvement Plan be noted.

9.

Council Plan Delivery Plan 2018/2022 pdf icon PDF 70 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services.

 

Additional documents:

Minutes:

A report was considered from the Executive Director – Corporate, Customers and Community Services which presented the new draft Council Plan Delivery Plan for 2018-2022.

 

In moving the recommendation, The Leader commented on the importance of the Delivery Plan which would be used to monitor progress, advised that it would be refreshed yearly to reflect the changing landscape and advised that the aspirations outlined in the report were realistic.

 

The Cabinet Member for Children’s Services commented on the excellent quality of the report which would be conveyed to the teams involved by the Executive Director Corporate, Customer and Community Services. The Deputy Leader highlighted the breadth of responsibility that the Council had and the impact council services had on the residents of Cumbria.

 

RESOLVED that the draft Council Plan Delivery 2018-2022 Plan be approved

10.

New Performance and Risk Management Framework pdf icon PDF 79 KB

To consider a report form the Executive Director – Corporate, Customer and Community Services

Additional documents:

Minutes:

A report from the Executive Director – Corporate, Customer and Community Services was considered which asked Cabinet to agree a New Performance and Risk Management Framework.

 

In moving the recommendations, The Leader drew Cabinet’s attention to the roles and responsibilities of elected members, specifically the different responsibilities of Cabinet Members, Scrutiny Members and the Audit and Assurance Committee and those of officers which would enable the public to see clearly the differences between them. The Deputy Leader highlighted the Council behaviours, commenting on how it framed the culture of the County Council.

 

RESOLVED that the new Performance and Risk Management Framework be agreed

11.

Customer Strategy, ICT Plan and Workforce Plan 2018-2022 pdf icon PDF 104 KB

To consider a report from the Executive Director – Corporate, Customer and Community Services.

 

Additional documents:

Minutes:

A report from the Executive Director – Corporate, Customers and Community Services was considered which asked Cabinet to agree a new Customer Strategy, ICT Plan and Workforce Plan.

 

In moving the recommendation, the Cabinet Member for Customers, Transformation and Fire and Rescue expressed her passion for customer service and how motivated staff, enabling and empowering staff and giving access to the right information to make the right decisions would assist in the delivery of the three Plans. The Leader stated that the plans cut across all member portfolios. The Cabinet Member for Public Health and Community Services concurred that customer satisfaction was high on the Council’s Agenda.

 

RESOLVED that

 

1            The Customer Strategy 2018-2022, ICT  Plan 2018-2022 and the Workforce Plan 2018-2022  be approved, as key enablers for the delivery of the Customer Strategy.

12.

Cabinet Appointments to Outside Bodies pdf icon PDF 78 KB

To consider a report from the Monitoring Officer.

 

 

Additional documents:

Minutes:

A report from the Monitoring Officer was considered which asked Cabinet to consider its appointments to member working groups and on certain outside bodies.

 

In moving the recommendation, the Leader appraised Cabinet of a number of changes to the list including Transport for the North subsuming Rail North and that the appointment to Carlisle Lake District Airport Consultative Committee would be made at Carlisle Local Committee. An additional recommendation was moved by The Leader, to appoint to the LGA General Assembly Councillors Airey, Burns, Stewart and Young.

 

The Cabinet Member for Children’s Services suggested that the Children’s Trust Board’s Lead Officer should be the Executive Director – People (Deputy Chief Executive). The Chief Executive advised that the amendment would be made.

 

The Cabinet Member for Health and Care Services reported that Cumbria Learning Disability Partnership had been renamed as Cumbria Disability and Autism Partnership.

 

RESOLVED that

 

1             The list of Outside Bodies at Part D of Appendix 1 of the report as the bodies to which a representative will be appointed in 2018/19 be approved and the appointment of the members to each Outside Bodies as set out in Part D of Appendix 1 of the report be approved.

2             The proposed membership of Cabinet Sub Groups and other bodies as set out in Appendix 1 of the report be approved

3             The Monitoring Officer be authorised to make changes to the approved appointments to Outside Bodies as required in consultation with the Leader of the Council

4             Councillors Airey, Burns, Stewart and Young be appointed to the LGA General Assembly.

5             The Lead Officer for the Children’s Trust Board to be changed to the Executive Director – People (Deputy Chief Executive)

6             Cumbria Learning Disability Partnership to be changed to Cumbria Disability and Autism Partnership.

 

13.

AWARD OF A NEW CONTRACT FOR THE DELIVERY OF HIGHWAY SURFACE TREATMENTS - HIGHWAYS, TRANSPORTATION AND FLEET pdf icon PDF 121 KB

To consider a report from the Executive Director – Economy and Infrastructure.

Minutes:

A report was considered from the Executive Director – Economy and Infrastructure regarding the award of contract for the delivery of Highway Surface Treatments – Highways, Transportation and Fleet. This was for capital highway maintenance works to extend the life of worn carriageway.

 

In moving the recommendation, the Cabinet Member for Highways and Transport drew members’ attention to the tenders received and the competitive rates received for the surface dressing.

 

RESOLVED that   the contract for surface treatment be awarded to Kiely Bros Ltd. The contract will be for an initial term of 3 years with three possible one year extension, the estimated total value of the contract is a maximum of £50m.

14.

Alternative Education Provision Proposals and Inclusion Strategy Update pdf icon PDF 162 KB

To consider a report from the Executive Director - People

Additional documents:

Minutes:

A report from the Executive Director – People (Deputy Chief Executive) was considered regarding Alternative Education Provision Proposals and gave an update on the Inclusion Strategy. Cabinet was asked to approve plans for the development of Alternative Provision in Cumbria

 

In moving the recommendations the Cabinet Member for Schools and Learning gave an overview summary of the report. She gave the context for the paper, outlining the need for the Alternative Education Provision (AEP) proposals. She reported on the need for vulnerable and disenfranchised children to have AEP and on the financial schemes being merged to afford flexible funding that would be available to support the provision. She commented on the importance of early help and on the model which would be used in AEP. The teams involved in the work were thanked, as was the Cabinet Member herself. The tremendous amount of work involved in AEP was recognised by the Leader.

 

Resolved that

 

1          The investment of DSG High Needs revenue funding annually to run additional AP settings in the South and the North of the county, recognising a small net revenue saving when fully up and running and occupied, and a net increase of 50 AP places, and 30 special places for children with Social, Emotional and Mental Health (SEMH) needs, be approved

2          The merger of the already approved James Rennie residential scheme and the already approved QKS/Sandgate Schools (SEN) Scheme with the already approved AP scheme to form an overall Inclusion Strategy scheme to deliver appropriate capital schemes to support delivery of the Inclusion Strategy be recommended to Council

3          A further update on the plan for delivery of the remaining priorities in the Inclusion Strategy will be provided to Cabinet by December  2018 be noted

 

 

15.

Contract Award - All Age Carers Service pdf icon PDF 93 KB

To consider a report from the Executive Director – People

Minutes:

A report from the Executive Director – People (Deputy Chief Executive)  was considered, regarding the contract award for the All Age Carers Service for the period of two years and six months, from 1 October 2018 to 31 March 2021 with two optional one year extensions at a total cost of £5,971.500 (£1,327.000 per annum).

 

In moving the recommendation, the Cabinet member for Health and Care announced that it was National Carers Week and read out a newspaper article about carers. He highlighted the move towards people being responsible for their care in their own homes and was pleased to announce that the contract had been awarded to a Cumbrian company. This was echoed by a number of members. The Leader noted the distinction between unpaid carers and care workers who were paid to look after people. The Deputy Leader referred to a DVD circulated a number of years ago about carers, noting that refreshing it would highlight the pressures on young carers.

 

RESOLVED that the All Age Carers Service contract be awarded to Carers Support Cumbria.

16.

Award of a Framework contract for the Supply and Distribution of Food Stuffs to Care Homes and Schools pdf icon PDF 98 KB

To consider a report from the Executive Director - People

Additional documents:

Minutes:

A report was considered from the Executive Director – People  (Deputy Chief Executive) regarding the award of a framework for the supply and distribution of food stuffs to care homes and schools.

 

RESOLVED that

 

1          The following suppliers are awarded onto the framework:

 

·         Pioneer Food Distributors (Carlisle) Ltd

·         North Lakes Foods Ltd

 

2    The framework term will be three years with one year optional extension. The estimated value of the Framework will be approximately £6.8m over four years

 

17.

APPROVAL TO AWARD CONTRACTS FOR CUMBRIA EARLY YEARS AND CHILD CARE FLEXIBLE FRAMEWORK pdf icon PDF 96 KB

To consider a report from the Executive Director - People

Additional documents:

Minutes:

A report was considered from the Executive Director – People (Deputy Chief Executive) which sought Cabinet’s approval  to appoint early years providers who had met or exceeded the minimum standards required to be accepted onto the Cumbia Early Years and Childcare Flexible Framework (the Framework) from September 2018.

 

RESOLVED that

 

1             Cabinet approve the appointment of the providers referenced in Appendix 1of the report to the Early Years and Childcare Flexible Framework from 1st September 2018.

2             Cabinet delegate approval of the appointment of all future providers who are eligible to gain access to the Framework throughout the term of the Framework, to the Executive Director – People in consultation with the relevant Portfolio Holder. This delegation will support with the sign off of the round 2 awards in time for the September 2018 contract start date.