Agenda and minutes

County Council Local Committee for South Lakeland
Thursday, 17th May, 2018 10.00 am

Venue: Council Chamber, County Offices, Kendal

Contact: Holly English  Email: holly.english@cumbria.gov.uk

Items
No. Item

1.

Election of Chair

To elect a Chair for the Local Committee for the ensuing year.

 

Minutes:

RESOLVED,            that Mr N Cotton be appointed Chair of the Local Committee for the ensuing year.

 

Mr N Cotton thereupon took the Chair.

 

2.

Election of Vice-Chair

To elect a Vice-Chair of the Local Committee for the ensuing year.

 

Minutes:

RESOLVED,            that Mr C Hogg be appointed Vice-Chair of the Local Committee for the ensuing year.

 

3.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Mr M Brereton and Mr A Muirhead.

 

4.

Public Participation

(1)   There are no public questions, deputations or petitions relating to any items on the agenda.

Minutes:

(1)  There were no public questions or petitions considered at the meeting.

 

(2)  Mr B Woods was in attendance to read out the following statement:

 

“I would appreciate it if you could look at the photos I have supplied and I apologise for the quality.

I spoke to this committee in Sept 2016 on the same subject of pavement merchandise obstructions, on the already tight footway, alongside the very narrowing busy main high street road, which runs through Grange.

The Chair responded: “A clear width of 1.5m must be maintained, businesses have been contacted, and hopefully resolved before our next meeting”.

All complied with the letters except one, despite being alerted, no further action was taken against the offender, resulting in another business obstructing the footway once again.

In August last year I witnessed a mother with a double pram nearly being struck by a passing truck, and many more since them. I contacted your customer helpline requesting action. 2 months later nothing had changed and was told the case number was closed.

I made further requests which eventually resulted in Officers contacting the 2 shop owners to keep the footway clear.

In December your Traffic Management Team Leader e-mailed me:

“Confirming that one trader had ignored the letters and would be liaising with our egal services in January and would keep you informed of progress”.

Since then I have not received any communication despite e-mailing on the 20 March.

We are back to square one, where we were 18 months ago. Hence, I am here today.

The traffic is increasing especially with heavy lorries, the already narrow footpath, is reduced even further, by stands with merchandise and cards,

This footway is reduced to around 800mm, is used by with mothers with prams, children in tow, dogs on leads, the disabled who need assistance and wheelchair users, the kerb is nearly level with the highway, making it easy for lorries squeezing through to clip the pavement.

Where the footway is wide enough to accommodate, merchandise is acceptable and there are places on the High Street, but not where there is a real danger to public safety.

Does this council not take seriously public safety, by not enforcing your own Service Procedure and Inclusive Mobility requirements?

Yesterday I did receive an e-mail (only because I am speaking here today) with the standard “sorry for the delay, not acted as early as anticipated, we do take public safety seriously etc”.

“2 businesses have now been issued letters a few days ago, to comply or contact the council before legal notices of enforcement notices are issued”.

Last November this assurance was given but nothing happened, what assurance can you councillors give me this time, positive action will be taken.

Your Officers are not using the powers granted under the Highway Act to remove highway obstructions (which includes pedestrian footways) that cause a real danger to highway users.

Your Cabinet resolved:

“Where obstructions not falling within the permitted guidelines brought to the attentions  ...  view the full minutes text for item 4.

5.

Exclusion of Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any items on the agenda.

Minutes:

RESOLVED,            that the press and public not be excluded from the meeting for any items of business on this occasion.

 

6.

Disclosures of Interest

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises

 

1          Details of any employment, office, trade, profession or vocation carried on for profit or gain.

 

2          Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses.  (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

3          Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

 

(a)       Under which goods or services are to be provided or works are to be           executed; and

 

            (b)       Which has not been fully discharged.

 

4          Details of any beneficial interest in land which is within the area of the authority. 

 

5          Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer. 

 

6          Details of any tenancy where (to your knowledge)

 

            (a)       The landlord is the authority; and

 

            (b)       The tenant is a body in which you have a beneficial                                                   interest.

 

7          Details of any beneficial interest in securities of a body where

 

(a)       That body (to your knowledge) has a place of business or land in the         area of the authority; and

 

 

(b)       Either –

 

(i)      The total nominal value of the securities exceeds £25,000 or one       hundredth of the total issued share capital of that body; or

 

(ii)     If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

 

Note

 

A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

Minutes:

Mr C Hogg declared a non-pecuniary interest in agenda item 8 – Communities Activities and Budget as he was a Lake District National Park Authority Representative on the Lakes Alive Board.

 

7.

Minutes pdf icon PDF 156 KB

To confirm as a correct record the minutes of the meeting of the Local Committee held on 26 March 2018 (copy enclosed).

 

Minutes:

RESOLVED,             that the minutes of the meeting of the Local Committee held on 26 March 2018 be confirmed as circulated and thereupon signed by the Chair.

 

8.

Communities Activity and Budget pdf icon PDF 212 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

 

This report provides information and offers recommendations to the Local Committee for approval from meetings of the Strategic Planning Working Group held on 24 April 2018 and the Children and Young Peoples Working Group held on 11 April 2018. It also updates the Local Committee on previously agreed activity supported with the latest financial statement.

 

Minutes:

The Committee considered a report from the Executive Director – Corporate, Customer and Community Services. The report provided information and offered recommendations to the Local Committee for approval from the Strategic Planning Working Group held on 24 April 2018 and the Children and Young People’s Working Group held on 11 April 2018. The report also provided Local Committee with an update on previously agreed activity supported with the latest financial statement.

 

RESOLVED,             that Local Committee;

                                   

(1)  Note the budget update for 2018-19 including the commitments and expenditure to end of April 2018,

 

Strategic Planning Working Group

 

(2)  Note the work of the Strategic Planning Working Group as set out in the minutes,

 

(3)  Agree to award £5,000 from the Economic Initiatives budget towards the 2018 Lakes Alive Programme,

 

(4)  Agree to award £7,750 to support the Kendal Futures Co-ordinator post from the Economic Initiatives budget, and

 

Children and Young People’s Working Group

 

(5)  Note the work of the Children and Young People’s Working Group as set out in the minutes.

 

9.

2017-18 Highways Devolved Revenue and Capital Outturn Report pdf icon PDF 91 KB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report provides details of the Local Committee’s Highways Revenue and Capital and Non-Devolved Capital Budgets.

 

Additional documents:

Minutes:

A report was presented by the Executive Director – Economy and Infrastructure which presented the Highways Revenue and Devolved Capital and Non-Devolved Capital Budget finance reports and updated Members with the provisional outturn on these budget lines.

 

The Devolved Highways Revenue budget had a provisional outturn at the end of March 2018 of £1,056,045 against a budget of £1,078,822 , an underspend of £21,777. This underspend was largely due to the increased winter activity at the end of the financial year charged to the winter maintenance budget which was not devolved to Local Committee.

 

The Highways Devolved Capital Budget had a provisional outturn of £4,963,772 against the allocated budget of £4,736,000, representing an accelerated spend of £227,772. This accelerated spend was largely due to increased surface dressing and minor drainage works activity.

 

The Highways Non-Devolved Capital Budget, which is managed centrally, had a provisional outturn of £2,778,370 against the allocated budget of £2,935,445 representing an underspend of £157,075.

 

A Member asked for more information regarding discrepancies in the completion of Members Works. This Highways Network Manager advised that some works were outstanding due to the lack of capacity in Highways Team, however now that vacant posts had been filled and embedded, catch up work could be undertaken.

 

A Member suggested that a streamlined system be introduced to track works and set timescales to allow for better liaison with communities.

 

It was AGREED that an item on Members Highway Priority Works would be brought to the next South Lakeland Local Committee Highways and Transportation Working Group on 13 June 2018.

 

Members thanked Officers for their hard work in completing works.

 

RESOLVED,            that Local Committee note the revenue and capital budget allocations for 2017/18 and the provisional outturn recorded to the end of March 2018.

 

10.

Highways and Transportation Working Group Meeting 11th April 2018 pdf icon PDF 114 KB

To consider a report by the Executive Director – Economy and Infrastructure (copy enclosed).

 

This report presents the minutes of the meeting of the Highways and Transportation Working Group held on 11 April 2018 and brings forward recommendations for consideration by the Local Committee.

 

Additional documents:

Minutes:

Members received a report by the Executive Director – Economy and Infrastructure which provided the notes of the Highways and Transportation Working Group held on 11 April 2018 and included recommendations for consideration by the Local Committee.

 

The Chair of the Highways and Transportation Working Group guided the Committee through the minutes of the Highways and Transportation Working Group, and highlighted key discussions. The Chair advised that discussions had taken place in relation to the formation of a steering group to progress the case for a Kendal Northern Access Route. It was proposed that the steering group be made up of two South Lakeland County Councillors, one South Lakeland District Councillor and three supporting officers. The Deputy Leader for South Lakeland District Council advised that the District Council was happy for the steering group to be set up and were keen to see progress made.

 

A Member asked for an update on the planned repair work for Gooseholme Bridge and the Chair advised that since the Highways and Transportation Working Group, works had been brought forward in order to allow in-water works to be carried out  this year, with works to be completed in January 2019.

 

A detailed discussion took place regarding issues on the Lakes Line and Furness Line. A Member stated they were delighted to see the Government taking action following issues with the East Coast Mainline and would like to see similar progress made with the Lakes Line and Furness Line. Members were concerned that matters would negatively affect children travelling on the lines to school and would become a greater problem with the exam season beginning. Furthermore, Members claimed that it was important for tourists to the area to have a positive experience and this was negatively impacted by the transport system in the area. In conclusion, it was proposed that the Local Committee write to the Secretary of State for Transport explaining the ongoing concerns and requesting urgent action.

 

The Committee asked for the Highways and Transportation Working Group to look at the following matters at future meetings: speeding in 20mph zones and utility companies working on the highway. In response the Chair of the Highways and Transportation Working Group explained that the matters could be taken to the Highways Improvement Board or Communities and Place Scrutiny Advisory Board if appropriate.

 

RESOLVED,             that Local Committee:

 

(1)  Note the minutes of the Working Group meeting of 11 April 2018,

 

(2)  Note that the Working Group agreed that the Chairs of the South Lakeland Highways and Transportation Working Group and Local Committee meet with relevant people from the District Council, Kendal Town Councils and Environment Agency with a view to forming a steering group to progress the case for the Kendal Northern Access Route and other matters related to the Local Plan.

 

(3)  Consider the structure and role of the proposed steering group.

 

11.

Appointment of County Council Governors pdf icon PDF 43 KB

[Electoral Divisions: All South Lakeland]

 

To consider a schedule by the Executive Director – People (Deputy Chief Executive) (copy enclosed).

 

This report seeks approval of nominated County Council Governors of Nursery, Primary and Secondary Schools.

Minutes:

There were no nominations to be considered on this occasion.

 

12.

Children's Champion

Update by the Children’s Champion.

Minutes:

The South Lakeland Local Committee Children’s Champion provided an update of work undertaken since the last meeting, giving particular focus to the work of the Virtual School which was supporting Children Looked After, children adopted from care, those on Special Guardianship Orders and those on Child Arrangement Orders. The Childrens Champion provided feedback from the last Corporate Parenting Board meeting including information on:-

 

The roles in the Virtual School:

-       The Virtual School Head supports Children Looked After. It was explained that the Virtual Head acts as a champion for Children Looked After, monitors progress and monitors the use of Pupil Premium Plus.

-       Achievement Teachers  tracked and monitored the progress of individual children, ensured every child had a high quality Personal Education Plan and that the Pupil Premium Plus is making a difference.

-       Inclusion Officers worked to improve the attendance of Children Looked After, to reduce the number of Children Looked After excluded from schools and to support transition.

-       All members of the Virtual School team provided training on attachment, trauma, neglect, abuse and how it impacted behaviour and learning.

-       The roles are a source of advice and information. The Childrens Champion explained that she would be speaking to parents and carers to ensure they are aware of this support.

 

Pupil Premium Plus

-       Pupil Premium Plus was in place to narrow the gap between Children Looked After and other pupils.

-       In general terms the outcomes for Children Looked After at KS2 had improved.

-       KS5 had especially good progression post 16 and on to University.

 

The priorities for 2017/18

-       Ensuring a Good Level of Development for Children Looked After in Early Years Foundation subjects. The Virtual School team were working with the Early Years team to ensure disadvantaged 2 year olds were taking up their entitlement to pre-school 3 and 4 year old places.

-       Improving outcomes at KS4

-       Maintain the progress at KS2 from last year.

 

Exclusions

-       Concerns were raised regarding the increase in exclusions across the country.

-       There had been no permanent exclusions of Children Looked After in Cumbria in the last 10 years.

-       The government were funding Edward Timpson to do a specific piece of work on exclusions.

 

Statistics for South Lakeland

-       There were no Children Looked After in the Pupil Referral Unit.

-       Numbers for the academic year 2016/17 showed that 5 schools had excluded a Child Looked After.

-       The highest number of exclusions was from the ‘out of county’ schools.

-       The Virtual Head was aware of concerns regarding Children Looked After exclusions and assured that everything possible was being done to support children and schools so that exclusions did not happen, and if they did that the child is returned to mainstream schooling as soon as possible.

 

Foster Carers

-       The 100% uplift in fees for Foster Carers came into place in April.

-       It was reported that more queries were being received from people considering to become Foster Carers however  ...  view the full minutes text for item 12.

13.

Community Development and Public Health Activity Update pdf icon PDF 1 MB

[Electoral Divisions: All South Lakeland]

 

To consider a report by the Executive Director – People (Deputy Chief Executive) (copy enclosed). 

 

This report details the Public Health Activity undertaken by the South Lakeland Area Support Team and Locality Public Health Manager.

 

Minutes:

The Committee were guided through a report by the Executive Director – People (Deputy Chief Executive) which drew attention to key Community Development, Waste Prevention and Public Health Activity undertaken by the South Lakeland Area Support Team, Waste Reduction Officer and Locality Public Health Manager.

 

The Public Health Locality Manager presented updates on the following:-

-       Community Development and Engagement

-       Community Wellbeing Groups/ Networks

-       Consultation with Communities

-       Waste Prevention

-       Living Well Event

-       Young People’s Mental Health and Emotional Resilience

-       Kendal Healthy Town

 

Members thanked Officers for the report and update.

 

RESOLVED,            that South Lakeland Local Committee note the content of the report.

 

14.

Partner Organisations

15.

Outside Bodies

To receive feedback from members on the outside bodies that they serve, and from the Local Member Champions.